J041--Air Handling Units (AHU) Filter Replacement for PAD

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 is soliciting proposals for Air Handling Units (AHU) Filter Replacement services at the Palo Alto VA Medical Center. The solicitation (Number 36C26125Q0798) requires contractors to replace filters on 96 Air Handling Units across multiple buildings on the Palo Alto campus, maintaining specific MERV ratings (15 for post-filters, 11 for medium filters, and 8 for pre-filters). Key qualifications include NAFA-certified HVAC technicians with a minimum of two years of experience, a HAZWOPER-certified lead technician, and a valid C-20 license. The contract will be firm-fixed-price with a seven-month performance period, including one month for survey and verification, and contractors must provide digital documentation of each service with special considerations for critical areas such as operating rooms requiring weekend filter changes. Proposal submissions are due by November 20, 2025, at 3:00 PM PST, with mandatory site visits held on November 7 and November 14, 2025, at 10:00 AM PST at Building 100 Main Lobby of the Palo Alto VA Medical Center located at 3801 Miranda Avenue.

This solicitation is designated as a 100 percent set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), meaning only contractors meeting this qualification are eligible to bid. No specific budget amount or award value is disclosed in the available documentation. The project encompasses filter replacement across multiple buildings including research facilities, the main hospital, Fisher Houses, Defenders Lodge, and various administrative and clinical support buildings throughout the medical campus. The contract performance period spans seven months, with deliverables including replacement of filters across the entire inventory detailed in the comprehensive HVAC asset list provided. Performance will take place at the VA Palo Alto Medical Center located at 3801 Miranda Avenue, Palo Alto, California 94304, with all proposals to be submitted to yuliya.kochkina@va.gov.