J041--Air Handling Units (AHU) Filter Replacement for PAD

The Department of Veterans Affairs, Veterans Integrated Service Network 21 (Network Contracting Office 21) is seeking qualified contractors to perform air filter replacement services on 96 Air Handling Units (AHUs) located at the VA Palo Alto Campus in Palo Alto, California. This procurement is classified under NAICS code 561210 (Facilities Support Services) and Product Service Code J041 (Maintenance/Repair/Rebuild of Refrigeration, Air Conditioning, and Air Circulating Equipment). The solicitation will be issued as Request for Quote (RFQ) 36C26125Q0798 on October 27, 2025, structured as a Firm-Fixed Price contract with FOB Destination terms. Prospective contractors must be registered in the System for Award Management (SAM.gov), maintain current electronic representations and certifications per FAR Part 4, and direct all inquiries to Yuliya Kochkina at Yuliya.Kochkina@va.gov with the RFQ number in the subject line. All RFQ details, amendments, and award information will be posted on SAM.gov, and the VA will consider only offers that meet all specified technical and administrative requirements.

This procurement is designated as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, meaning only contractors verified as SDVOSB in the Dynamic Small Business Search (DSBS) database at both the time of offer submission and at time of award are eligible for consideration. No incumbent contractor information or specific award value has been disclosed in this pre-solicitation notice. The contract covers filter replacement services for 96 individual Air Handling Units at a single location, representing a focused, maintenance-oriented requirement. While the pre-solicitation announcement does not specify a precise timeline for service completion or contract duration, interested firms should anticipate that the full RFQ with detailed specifications, performance schedules, and award criteria will be released on SAM.gov concurrent with this announcement. Contractors must ensure their SDVOSB certification is current and verified prior to submitting any proposal to meet this set-aside requirement.