J041--238220 | J041 | Heating and Cooling | Walk-In Refrigerator Parts/Repair | Erie VAMC

The purpose of this Amendment 0001 to Solicitation 36C24425Q0119 is to:

Answer vendor questions.

Provide an updated Statement of Work (dated 12/13/2024).

See the attached vendor questions and answers, as well as the updated Statement of Work (change is highlighted).

All quoters must acknowledge this amendment at the time of quote submission.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24425Q0119.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-01 effective November 11th, 2024, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as a Small Business Set-Aside. The NAICS Code is 238220, and the Product Service Code (PSC) is J041 with a business size standard of $19 million.

The NCO4 Contracting Office is seeking to repair the Dietetic Walk-in Cooler at the Erie VAMC in accordance with the statement of work.

Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract and task orders. The current Wage Determination, 2015-4223 Rev27 dated 07/22/2024, is included with this solicitation as an attachment.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in the solicitation. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The period of performance (POP) in the attached schedule is an estimate.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4. Questions may be sent via email to Eric Christy at Eric.Christy@va.gov. No questions will be answered after December 13th, 2024 at 3:00PM Eastern Time.

A site visit is planned at the Erie VA Medical Center located at 135 East 38th Street, Erie, PA 16504 on Wednesday, December 11th, 2024, at 11:00 AM Eastern. Any vendors interested in attending the site visit must register by sending an email requesting attendance to Eric Christy at Eric.Christy@va.gov before Friday, December 6th 2024 at 3:00 PM Eastern. Any vendors who do not register for the site visit before the deadline may be excluded from attendance.

I. Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

Quotes shall be submitted through email only. Multiple emails are allowable if necessary due to document size limitations.

All quotes shall include one (1) separate electronic copy of each of the Section listed below. The Sections must be clearly identified as described below (either as the title of the document or on the actual document).

No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may be considered non-responsive and not evaluated.

B. Section I Administrative/Regulatory. Page limit: None. Please be advised that this Section is not sent for technical evaluation.

In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Quoters must include the solicitation number; The deadline specified in the solicitation for receipt of offers; The name, address, and telephone number of the offeror; The SAM Unique Entity Identifier (UEI); and include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Quoters must include the origin of the product (manufactured in location) for CLINs 0002 and 0003. Domestic end products are required as stated in Section 2.c.vi of the Statement of Work.

The quoter shall submit any completed fill-ins from the solicitation in this section as they may apply, including FAR 52.212-3 paragraph (b) and acknowledging any amendments.

C. Section II Technical. This section is sent for Technical Evaluation. Page limit: 15 pages including any coversheets and table of contents. Certifications and product literature/specifications that are not marked, highlighted, or noted are not included in the page count.

The quoter shall provide product literature and specifications on the proposed evaporator and condensing unit showing the required specifications in Section 2 of the Statement of Work (SOW) are met. If submitting literature and specifications of entire product lines, please mark, highlight, or indicate the relevant page number for the proposed product.

The quoter shall submit a past performance narrative for three completed commercial projects completed within the last three years of similar size and scope. Include a description of work, the results of work, and the dollar value for each project.

The quoter shall submit proof of EPA Section 608 Certification as outlined in Section 3.c of the SOW.

D. Section III Price. No page limit. Please note, this section is not sent to the technical evaluators.

Quoters are required to complete the pricing information found in the schedule of the solicitation. Line items shall not be edited. Pricing per unit and total per line are required as well as contract total.

II. Evaluation of Quotations

Quotes will be evaluated in accordance with the criteria set forth below. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit initial quotes that represent the best terms and conditions of the offeror.

Quotes will be reviewed for completeness and for compliance with the solicitation before the technical review. Complete quotes in compliance with the solicitation will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Quotes will be evaluated for technical compliance using the submittals requested in the solicitation. The technical portion shall be rated as acceptable/not acceptable. Technically Acceptable quotes will be evaluated based on price. Award will be made to the responsible quoter who is compliant with the solicitation, deemed technically acceptable, and at the lowest price.