36C24425Q0119 0001.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

Network Contracting Office 4 Services 2 3900 Woodland Avenue Philadelphia, PA, 19104

POINT OF CONTACT*

Contract Specialist Eric Christy Eric.Christy@va.gov Email Only

PLACE OF PERFORMANCE

Erie VA Medical Center

135 East 38th Street

Erie PA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this Amendment 0001 to Solicitation 36C24425Q0119 is to:

1) Answer vendor questions.

2) Provide an updated Statement of Work (dated 12/13/2024).

See the attached vendor questions and answers, as well as the updated Statement of Work (change is highlighted).

All quoters must acknowledge this amendment at the time of quote submission.

Questions and Answers Submitted in Response to 36C24425Q0119 – Walk-in Refrigerator Parts/Repair Erie VA Medical Center 135 East 38TH Street, Erie, PA 16504

1) We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

Answer: This is a new requirement, there is no relevant acquisition history for the related parts or components.

2) Can you please provide an answer to this inquiry from my service team?

“The gas is now 404A. With 404 being phased it is recommended that we use 448A or 449A. We are planning on using existing piping and replacing the insulation on the suction line. Let us know if this is correct?”

Answer: The statement in the SOW “Must use standard 404a refrigerant.” Should be totally disregarded, there is no exact refrigerant required, whatever the manufacturer is using for their equipment you are quoting on.

See the attached and updated SOW dated 12/13/2024, which removes the requirement for Standard 404a refrigerant at Section 2.c.ii.

STATEMENT OF WORK (SOW) Updated 12/13/2024 Erie VAMC Dietetic Walk-in Cooler Parts & Repair 135 East 38TH Street, Erie, PA 16504

1. Scope.

The Erie VAMC FMS (Facilities Management Service) requires the parts and services to repair the Dietetic walk-in cooler. The existing evaporator coil and condensing unit have reached their life expectancy and can no longer maintain normal operating temperatures when the outdoor temperature is above 80°F, compromising the integrity of the food that is served to our resident veterans. The Contractor must provide all parts, materials, labor, transportation, shipping, supervision, and equipment required to replace the evaporator and condensing unit and restore the walk-in cooler to normal operating functionality.

2. Replacement Part Specifications

a. Evaporator coil:

i. Shall not exceed 150 pounds in weight.

ii. Must operate on existing power supply of 120V and draw no more than 115v from 1 horsepower at 60 hertz.

iii. Must contain dual speed motor.

b. Condensing unit:

i. Must be an outdoor style, to replace the existing roof mounted condensing unit.

ii. Minimum 1 ½ horsepower motor.

iii. Must operate at a medium temperature range capacity, to maintain 33°F - 46°F.

iv. Shall not exceed 350 pounds in weight.

v. Must run on existing power supply of 208-230V.

c. Both units:

i. Must maintain a temperature range of 33°F - 46°F in a walk-in cooler that is approximately 750 cubic feet.

ii. Must use standard 404a refrigerant.

Any refrigerant is allowed if recommended by the manufacturer of proposed replacement equipment.

iii. Must utilize air or hot gas for defrosting.

1. Electric defrosting units are not acceptable.

iv. Refrigerant lines (additional, if required) must be fitted to the units as connection sizes may vary.

v. Must be covered by a one-year parts and service warranty by the contractor.

vi. Must be domestic end products.

Direct replacements of existing equipment are not acceptable, the evaporator coil and condensing unit must meet the criteria outlined above. An example of technically acceptable equipment is the Larkin evaporator coil (LEL0105AS6AMAB0000) and Larkin condensing unit (LCH0015MCACZA0000). The listed Larkin evaporator coil and condensing unit is not the only equipment capable of meeting the minimum product requirements. Any equivalent evaporator coil or condensing unit which can meet the specifications criteria above and satisfy the Erie VAMC need as outlined in this SOW will be considered acceptable.

3. Specific Tasks

a. Remove evaporator coil & condensing unit from “dietetics walk-in cooler #12”

i. Removal includes evacuating and collecting refrigerant from the system.

b. Provide & install new evaporator coil and condensing unit which meet the specification requirements outlined in Section 3.

c. Installation includes providing and connecting all proper refrigerant, refrigerant piping, piping insulation if required, and all wiring.

i. Technicians are required to hold EPA Section 608 Certification (Type I, II, III or Universal)

d. Plumbing connections for system components (evaporator, piping & condenser) must be brazed together.

i. ProPress fittings are not acceptable.

e. Replace refrigerant and perform evacuation of refrigerant lines.

i. Evacuation will remove moisture, air, and non-condensable gases to ensure proper operation.

f. Perform industry standard leak test.

i. Leak test will ensure refrigerant is contained in the system and ensure operational safety and efficiency.

g. System startup and operation check

h. Removal and disposal of old evaporator coil, old condensing unit and other waste produced at job site.

4. Site Specific Information and Restrictions.

a. Roof Access and Restrictions:

i. Personnel can access the condensing unit located on the roof, but there are a lot of obstacles and a mechanical lift for the replacement parts may be needed. See Section 8 for pictures of roof area.

b. The contractor will be responsible for determining proper pipe sizing and distance between the evaporator and condenser.

c. The contractor shall be responsible for any lifts, cranes, or scaffolding required to complete this project. This equipment may not be required, but the following must be adhered to if the contractor elects to utilize any lifts, cranes, or scaffolding:

i. Any crane or heavy equipment operators shall be properly certified.

ii. The contractor shall comply with all OSHA requirements.

iii. Use of any lists, cranes, or scaffolding shall be approved by and coordinated with the Program Manager.

d. A site visit will be planned to provide the opportunity for the contractor to become familiar with the site and assist in developing a plan for the installation. Site visit information and instructions will be included in the solicitation.

5. Privacy and Security Requirements

Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed and completed training documents must be submitted to the Program Manager before services are performed.

6. Place of Performance.

All work will be performed in the Nutrition and Food Service department at the Erie, PA VA Medical Center located at 135 East 38TH Street, Erie, PA 16504. FMS staff (HVAC technicians) will escort the contractor(s) to the roof where the condensing unit is located, and to the nutrition and food service area where the walk-in cooler is located. Parking is available for the contractor.

7. Period of Performance.

The planned performance period for this project is two months after award, specific dates are included in the line-item schedule. Work must be done during normal duty hours Monday – Friday, 7:00am – 3:00pm at the Erie VA Medical Center. Normal duty hours do not include holidays observed by the Government.

Federal holidays observed by the Government are: New Year’s Day, Martin Luther King Day, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

8. Pictures

Enclosed pictures are for informational use only to show roof access and equipment location. The contractor shall verify site access for personnel, equipment, and installation in the field.

Door access to roof:

Roof obstacles: condensing unit marked below:

Current condensing unit:

View of parking lot, arrow indicates condenser location:

End of Document

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