J036--Elevator Maintenance, Repair, Testing & Inspection Amendment to Answer RFQ Qs, Update Price Schedule & Update SOW

Closed Solicitation Posted Dec 19, 2024

This opportunity was awarded. See the award notice from Jun 24, 2025.

Solicitation number: 36C25025Q0149
Agency: Veterans Integrated Service Network 10 Veterans Health Administration, Department of Veterans Affairs
Responses due: Feb 7, 2025, 10:00 AM ET
Set-aside: Service-Disabled Veteran-Owned Small Business

Opportunity facts

NAICS code: 238290 Other Building Equipment Contractors
PSC: J036 Maint/Repair/Rebuild Of Equipment- Special Industry Machinery
Place of performance: Detroit VA Medical Center 4646 John R. Street The Facility In Regard To This Rfq. USA
Points of contact: Jeannie Ortiz jeanne.ortiz@va.gov (734) 222-7167

Notice details come from SAM.gov. Updated Jun 24, 2025.

About this opportunity

Written by GovTribe AI · Jun 24, 2025

The Department of Veterans Affairs Veterans Health Administration Network Contracting Office 10 is seeking a contractor to provide comprehensive elevator maintenance, repair, testing, and inspection services for the Detroit VA Medical Center in Detroit, Michigan. The solicitation requires services for 21-22 elevators including passenger, service, freight, garage, and cart lifts across multiple towers, encompassing weekly inspections, monthly maintenance (24 hours per week on-site), emergency response services, and five-year load testing due in 2025. The contractor must maintain all mechanical and electrical components while providing 50 hours of on-call service coverage Monday through Friday from 7:00 AM to 5:00 PM Eastern Time. The government will evaluate offers based on price, technical capability, and past performance, and intends to award a firm-fixed price contract. The amended solicitation requires quotes to be submitted electronically by February 7, 2025, at 10:00 AM Eastern Time, with the question deadline having passed on January 10, 2025.

This procurement is designated as a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 238290 with a size standard of $22 million. The contract includes a base period from April 1, 2025, through March 31, 2026, with four one-year option periods that could extend the total contract through March 31, 2030, if all options are exercised. Several elevators are currently under warranty through various dates in 2025-2026, with contractor services beginning upon warranty expiration for each unit. The work will be performed at the Detroit VA Medical Center located at 4646 John R Street, Detroit, Michigan 48201. Contractors must be registered in the System for Award Management (SAM) at the time of offer submission and must comply with prevailing wage requirements as specified in the included wage determination for Wayne County, Michigan.

Notice text

3 versions

As posted on SAM.gov.

Update #3 · Latest · Jun 24, 2025

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

0002

01-16-2025

None

36C250

Department of Veterans Affairs

Ann Arbor Healthcare System

Network Contracting Office 10

2215 Fuller Road

Ann Arbor, MI 48105

36C250

Department of Veterans Affairs

Ann Arbor Healthcare System

Network Contracting Office 10

2215 Fuller Road

Ann Arbor, MI 48105

To all Offerors/Bidders

36C25025Q0149

12-19-2024

See CONTINUATION Page

1. The purpose of this amendment is to:

a. Answer industry questions;

b. Provide an updated Statement of Work (SOW), attached herein, which MUST BE the SOW submitted with any offer, and;

c. Provide a revised Price Schedule, attached herein, which MUST BE the Price Schedule submitted with any offer

2. No other changes to the solicitation are made as a result of this amendment.

Jeannie Ortiz

Contracting Officer

Page 33 of 44

A.1 PRICE/COST SCHEDULE

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

4.00

___________

____________

Blue PE1 - Elevator maintenance, repairs, testing & inspections

(Warranty Coverage 12/16/2024 through 12/15/2025)

Contract Period: Base

POP Begin: 12-16-2025

POP End: 03-31-2026

0002

1.00

___________

____________

Blue PE2 - Elevator maintenance, repairs, testing & inspection

(Warranty Coverage 03/02/2025 to 03/01/2026)

Contract Period: Base

POP Begin: 03-02-2026

POP End: 03-31-2026

0003

2.00

___________

____________

Blue PE3 - Elevator maintenance, repairs, testing & inspection

(Warranty Coverage 05/19/2025 to 05/18/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 05-18-2025

0004

4.00

___________

____________

Blue PE4 - Maintenance, repairs, testing & inspection

(Warranty Coverage and GPS 07/17/2025 to 07/16/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 07-16-2025

0005

4.00

___________

____________

Yellow PE8 - Elevator maintenance, repairs, testing & inspections

(Warranty Coverage 12/16/2024 through 12/15/2025)

Contract Period: Base

POP Begin: 12-16-2025

POP End: 03-31-2026

0006

2.00

___________

____________

Yellow PE9 - Elevator maintenance, repairs, testing & inspection

(Warranty Coverage 05/19/2025 to 05/18/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 05-18-2025

0007

1.00

___________

____________

Yellow PE10 - Elevator maintenance, repairs, testing & inspection

(Warranty Coverage 03/02/2025 to 03/01/2026)

Contract Period: Base

POP Begin: 03-02-2026

POP End: 03-31-2026

0008

4.00

___________

____________

Red PE11 - Elevator maintenance, repairs, testing & inspections

(Warranty Coverage 12/16/2024 through 12/15/2025)

Contract Period: Base

POP Begin: 12-16-2025

POP End: 03-31-2026

0009

4.00

___________

____________

Red PE12 - Maintenance, repairs, testing & inspection

(Warranty Coverage and GPS 07/17/2025 to 07/16/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 07-16-2025

0010

1.00

___________

____________

Red PE14 - Elevator maintenance, repairs, testing & inspection

(Warranty Coverage 03/02/2025 to 03/01/2026)

Contract Period: Base

POP Begin: 03-02-2026

POP End: 03-31-2026

0011

5.00

___________

____________

Blue SE5 - Maintenance, repairs, testing & inspection

(Warranty Coverage 09/01/2025 to 08/31/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 08-31-2025

0012

5.00

___________

____________

Red SE15 - Maintenance, repairs, testing & inspection

(Warranty Coverage 09/01/2025 to 08/31/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 08-31-2025

0013

8.00

___________

____________

Blue SE6 - Maintenance, repairs, testing & inspection

(Warranty Coverage 12/01/2025 to 11/30/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 11-30-2025

0014

8.00

___________

____________

Red SE16 - Maintenance, repairs, testing & inspection

(Warranty Coverage 12/01/2025 to 11/30/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 11-30-2025

0015

4.00

___________

____________

Blue FE7 - Maintenance, repairs, testing & inspection

(Warranty Coverage and GPS 07/17/2025 to 07/16/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 07-16-2025

0016

5.00

___________

____________

Yellow CL7 - Maintenance, repairs, testing & inspection

(Warranty Coverage 09/01/2025 to 08/31/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 08-31-2025

0017

8.00

___________

____________

Yellow CL8 - Maintenance, repairs, testing & inspection

(Warranty Coverage 12/01/2025 to 11/30/2026)

Contract Period: Base

POP Begin: 04-01-2025

POP End: 11-30-2025

0018

3.00

___________

____________

Blue GE1 - Maintenance, repairs, testing & inspections

(Warranty Coverage 07/03/2025 to 07/02/2026)

Contract Period: Base

POP Begin: 04-02-2025

POP End: 07-02-2025

0019

3.00

___________

____________

Red GE3 - Maintenance, repairs, testing & inspections

(Warranty Coverage 07/03/2025 to 07/02/2026)

Contract Period: Base

POP Begin: 04-02-2025

POP End: 07-02-2025

0020

7.00

___________

____________

Blue GE2 - Maintenance, repairs, testing & inspections

(Warranty Coverage 11/03/2025 to 11/02/2026)

Contract Period: Base

POP Begin: 04-02-2025

POP End: 11-02-2025

0021

7.00

___________

____________

Red GE2 - Maintenance, repairs, testing & inspections

(Warranty Coverage 11/03/2025 to 11/02/2026)

Contract Period: Base

POP Begin: 04-02-2025

POP End: 11-02-2025

Base Year Total: $ _____________

1001

12.00

___________

____________

Blue PE1 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 1

POP Begin: 04-01-2026

POP End: 03-31-2027

1002

12.00

___________

____________

Blue PE2 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 1

POP Begin: 04-01-2026

POP End: 03-31-2027

1003

11.00

___________

____________

Blue PE3 - Elevator maintenance, repairs, testing & inspection

(Warranty Coverage 05/19/2025 to 05/18/2026)

Contract Period: Option 1

POP Begin: 05-19-2026

POP End: 03-31-2027

1004

9.00

___________

____________

Blue PE4 - Maintenance, repairs, testing & inspection

(Warranty Coverage and GPS 07/17/2025 to 07/16/2026)

Contract Period: Option 1

POP Begin: 07-17-2026

POP End: 03-31-2027

1005

12.00

___________

____________

Yellow PE8 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 1

POP Begin: 04-01-2026

POP End: 03-31-2027

1006

11.00

___________

____________

Yellow PE9 - Elevator maintenance, repairs, testing & inspection

(Warranty Coverage 05/19/2025 to 05/18/2026)

Contract Period: Option 1

POP Begin: 05-19-2026

POP End: 03-31-2027

1007

12.00

___________

____________

Yellow PE10 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 1

POP Begin: 04-01-2026

POP End: 03-31-2027

1008

12.00

___________

____________

Red PE11 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 1

POP Begin: 04-01-2026

POP End: 03-31-2027

1009

9.00

___________

____________

Red PE12 - Maintenance, repairs, testing & inspection

(Warranty Coverage and GPS 07/17/2025 to 07/16/2026)

Contract Period: Option 1

POP Begin: 07-17-2026

POP End: 03-31-2027

1010

12.00

___________

____________

Red PE14 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 1

POP Begin: 04-01-2026

POP End: 03-31-2027

1011

7.00

___________

____________

Blue SE5 - Maintenance, repairs, testing & inspection

(Warranty Coverage 09/01/2025 to 08/31/2026)

Contract Period: Option 1

POP Begin: 09-01-2026

POP End: 03-31-2027

1012

7.00

___________

____________

Red SE15 - Maintenance, repairs, testing & inspection

(Warranty Coverage 09/01/2025 to 08/31/2026)

Contract Period: Option 1

POP Begin: 09-01-2026

POP End: 03-31-2027

1013

4.00

___________

____________

Blue SE6 - Maintenance, repairs, testing & inspection

(Warranty Coverage 12/01/2025 to 11/30/2026)

Contract Period: Option 1

POP Begin: 12-01-2026

POP End: 03-31-2027

1014

4.00

___________

____________

Red SE16 - Maintenance, repairs, testing & inspection

(Warranty Coverage 12/01/2025 to 11/30/2026)

Contract Period: Option 1

POP Begin: 12-01-2026

POP End: 03-31-2027

1015

9.00

___________

____________

Blue FE7 - Maintenance, repairs, testing & inspection

(Warranty Coverage and GPS 07/17/2025 to 07/16/2026)

Contract Period: Option 1

POP Begin: 07-17-2026

POP End: 03-31-2027

1016

7.00

___________

____________

Yellow CL7 - Maintenance, repairs, testing & inspection

(Warranty Coverage 09/01/2025 to 08/31/2026)

Contract Period: Option 1

POP Begin: 09-01-2026

POP End: 03-31-2027

1017

4.00

___________

____________

Yellow CL8 - Maintenance, repairs, testing & inspection

(Warranty Coverage 12/01/2025 to 11/30/2026)

Contract Period: Option 1

POP Begin: 12-01-2026

POP End: 03-31-2027

1018

9.00

___________

____________

Blue GE1 - Maintenance, repairs, testing & inspections

(Warranty Coverage 07/03/2025 to 07/02/2026)

Contract Period: Option 1

POP Begin: 07-03-2026

POP End: 03-31-2027

1019

9.00

___________

____________

Red GE3 - Maintenance, repairs, testing & inspections

(Warranty Coverage 07/03/2025 to 07/02/2026)

Contract Period: Option 1

POP Begin: 07-03-2026

POP End: 03-31-2027

1020

5.00

___________

____________

Blue GE2 - Maintenance, repairs, testing & inspections

(Warranty Coverage 11/03/2025 to 11/02/2026)

Contract Period: Option 1

POP Begin: 11-03-2026

POP End: 03-31-2027

1021

5.00

___________

____________

Red GE2 - Maintenance, repairs, testing & inspections

(Warranty Coverage 11/03/2025 to 11/02/2026)

Contract Period: Option 1

POP Begin: 11-03-2026

POP End: 03-31-2027

Option Year 1 Total: $_____________

2001

12.00

___________

____________

Blue PE1 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2002

12.00

___________

____________

Blue PE2 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2003

12.00

___________

____________

Blue PE3 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2004

12.00

___________

____________

Blue PE4 - Maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2005

12.00

___________

____________

Yellow PE8 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2006

12.00

___________

____________

Yellow PE9 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2007

12.00

___________

____________

Yellow PE10 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2008

12.00

___________

____________

Red PE11 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2009

12.00

___________

____________

Red PE12 - Maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2010

12.00

___________

____________

Red PE14 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2011

12.00

___________

____________

Blue SE5 - Maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2012

12.00

___________

____________

Red SE15 - Maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2013

12.00

___________

____________

Blue SE6 - Maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 11-30-2028

2014

12.00

___________

____________

Red SE16 - Maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 11-30-2028

2015

12.00

___________

____________

Blue FE7 - Maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2016

12.00

___________

____________

Yellow CL7 - Maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2017

12.00

___________

____________

Yellow CL8 - Maintenance, repairs, testing & inspection

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 11-30-2028

2018

12.00

___________

____________

Blue GE1 - Maintenance, repairs, testing & inspections

(Warranty Coverage 07/03/2025 to 07/02/2026)

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2019

12.00

___________

____________

Red GE3 - Maintenance, repairs, testing & inspections

(Warranty Coverage 07/03/2025 to 07/02/2026)

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2020

12.00

___________

____________

Blue GE2 - Maintenance, repairs, testing & inspections

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

2021

12.00

___________

____________

Red GE2 - Maintenance, repairs, testing & inspections

Contract Period: Option 2

POP Begin: 04-01-2027

POP End: 03-31-2028

Option Year 2 Total: $_____________

3001

12.00

___________

____________

Blue PE1 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3002

12.00

___________

____________

Blue PE2 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3003

12.00

___________

____________

Blue PE3 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3004

12.00

___________

____________

Blue PE4 - Maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3005

12.00

___________

____________

Yellow PE8 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3006

12.00

___________

____________

Yellow PE9 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3007

12.00

___________

____________

Yellow PE10 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3008

12.00

___________

____________

Red PE11 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3009

12.00

___________

____________

Red PE12 - Maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3010

12.00

___________

____________

Red PE14 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3011

12.00

___________

____________

Blue SE5 - Maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3012

12.00

___________

____________

Red SE15 - Maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3013

12.00

___________

____________

Blue SE6 - Maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 11-30-2029

3014

12.00

___________

____________

Red SE16 - Maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 11-30-2029

3015

12.00

___________

____________

Blue FE7 - Maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3016

12.00

___________

____________

Yellow CL7 - Maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3017

12.00

___________

____________

Yellow CL8 - Maintenance, repairs, testing & inspection

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 11-30-2029

3018

12.00

___________

____________

Blue GE1 - Maintenance, repairs, testing & inspections

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3019

12.00

___________

____________

Red GE3 - Maintenance, repairs, testing & inspections

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3020

12.00

___________

____________

Blue GE2 - Maintenance, repairs, testing & inspections

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

3021

12.00

___________

____________

Red GE2 - Maintenance, repairs, testing & inspections

Contract Period: Option 3

POP Begin: 04-01-2028

POP End: 03-31-2029

Option Year 3 Total: $_____________

4001

12.00

___________

____________

Blue PE1 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4002

12.00

___________

____________

Blue PE2 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4003

12.00

___________

____________

Blue PE3 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4004

12.00

___________

____________

Blue PE4 - Maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4005

12.00

___________

____________

Yellow PE8 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4006

12.00

___________

____________

Yellow PE9 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4007

12.00

___________

____________

Yellow PE10 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4008

12.00

___________

____________

Red PE11 - Elevator maintenance, repairs, testing & inspections

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4009

12.00

___________

____________

Red PE12 - Maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4010

12.00

___________

____________

Red PE14 - Elevator maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4011

12.00

___________

____________

Blue SE5 - Maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4012

12.00

___________

____________

Red SE15 - Maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4013

12.00

___________

____________

Blue SE6 - Maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 11-30-2030

4014

12.00

___________

____________

Red SE16 - Maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 11-30-2030

4015

12.00

___________

____________

Blue FE7 - Maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4016

12.00

___________

____________

Yellow CL7 - Maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4017

12.00

___________

____________

Yellow CL8 - Maintenance, repairs, testing & inspection

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 11-30-2030

4018

12.00

___________

____________

Blue GE1 - Maintenance, repairs, testing & inspections

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4019

12.00

___________

____________

Red GE3 - Maintenance, repairs, testing & inspections

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4020

12.00

___________

____________

Blue GE2 - Maintenance, repairs, testing & inspections

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

4021

12.00

___________

____________

Red GE2 - Maintenance, repairs, testing & inspections

Contract Period: Option 4

POP Begin: 04-01-2029

POP End: 03-31-2030

Option Year 4 Total: $_____________

BASE PLUS FOUR OPTION YEAR GRAND TOTAL: $_____________

Answers to Vendor Questions Asked 36C25025Q0149

Section B. SCOPE OF WORK Oncall and Onsite schedule

a. Please clarify the minimum time required to be included in the monthly cost.

i. This section states 50 hours of on-call service (10hours per day)

1. Are these hours in addition to the 8hrs per day maintenance requirement for Monday, Wednesday, and Friday 2. 50 on call hours Please clarify if these hours are regular time or overtime hours. (There are cost differences)

Answer: On-call hours are regular time and separate from on-site hours on Monday, Wednesday & Friday. There is no overtime for any services required under the contract. This is a firm, fixed-price contract, and as stated in the SOW the monthly rate is to be all-inclusive of all services required unless it is something clearly listed in the exclusions.

Section B. SCOPE OF WORK Callback services

a. Does this section apply to elevator union holidays as well?

Answer: The only holidays recognized/applicable under this federal acquisition are federal holidays a link to the federal holidays at the OPM website was included in the RFQ. See SOW Section B, Item 4, sub items a & b for call-back services details.

Section B. SCOPE OF WORK Callback Services 7

a. This section states that cleaning of door tracks are the responsibility of the contractor.

i. Based on the site requirements the elevator contractor would lonely be onsite 3 days a week and cannot monitor the tracks on a daily basis.

Answer: Item 7 does not identify this as a daily requirement, therefore, the expectation is that the contractor will be responsible for this on the days they are there/scheduled to be there.

ii. Can this be a shared responsibility?

Answer: The contract awardee will be required to do this.

iii. Within the industry, cleaning of door sills are the responsibility of the facility. We check and monitor when conducting maintenance only.

Answer: The SOW is what drives the acquisition and future contract contractor will be required to perform these services and follow all requirements listed in the SOW.

Section B. SCOPE OF WORK Callback Services 12

Answer: In the SOW, there is no Callback Services 12 there is a SOW, Section B, Item 12 which is not related to call-back services, if that is what is being referenced.

This section states that the COR can elect to have repairs completed on overtime at no additional cost.

Answer: Yes, this is an all-inclusive, firm, fixed-price acquisition. All services required must be covered under the monthly rate with the only exception being items clearly on the exclusions list.

i. There is no way to capture that cost without knowing what could be required to replace on overtime.

Answer: There are no overtime hours as a firm, fixed-price contract does not engage in variable types of rates. Repairs are required under the contract unless they are clearly listed on the exclusions list. The monthly rate shall cover all services required under the contract. Some months may require more repair work, while other months, contractor would receive the entire monthly payment when no repairs are required. Please see the attached revised SOW for slightly updated language to Section B, Item 12.

ii. Would the COR be willing to adjust this section to cover the cost of the difference in labor (premium portion of labor) Premium portion Standard rate.

Answer: No. This is a firm, fixed-price acquisition, therefore, additional/variable rates do not apply. The contract will be all-inclusive of services required, with a monthly fixed rate, fixed annual value, and a fixed total contract value (assuming each option year is exercised at Government discretion).

Section B. SCOPE OF WORK Inspections 14, Performance Parameters 19

This section details inspection reports and key performance indicators/parameters

i. Please provide evidence that the units included within the RFP meet these requirements and parameters

Answer: ASME 17.1 performance parameters for elevators are required. This includes elevators still in operation since 1996, elevators that were renovated in 2024, and new elevators that will be operational in 2025. Please see the attached SOW for updated language to Section B, Item 19.

Does the COR recognize elevator union holidays?

Answer: The only holidays concerned/recognized under this federal acquisition are federal holidays a link to the federal holidays at the OPM website was included in the RFQ See SOW, Section E, Item 1 for the OPM federal holiday link.

Is the COR aware of any City of Detroit Elevator Division violations that are outstanding?

If so, please provide documentation

Answer: The Service is unaware of any facility vertical lift that has any municipal violations that are outstanding.

How will pre-maintenance repairs, vandalism etc be handled?

Answer: Regarding vandalism, see/review SOW, Section F. Regarding pre-maintenance repairs, a repair is a repair, whether pre- or post-maintenance. Repairs of any nature, except for items on the exclusion list, are to be covered under the contract and handled by contractor in a timely manner once the contract is effective. All elevators are as is if a repair is required, the contractor is required to do the repair.

In the event of water and/or oil, fluid accumulates in the elevator pit, how will it be handled?

a. Is this a billable situation

Answer: There are no billable situations with a firm, fixed-price contract. The monthly rate paid by the government is not a variable rate but a firm, fixed-rate which covers all services required unless clearly listed as an exclusion on the exclusions list.

Will the site remove the fluid and dispose?

Answer: The contractor is required to remove the fluid and properly dispose of it.

Will the contractor be responsible for removing the fluid

Answer: The contractor is required to remove the fluid and properly dispose of it.

Who is responsible for maintaining the elevator phone lines?

Answer: Contractor is responsible for maintaining the operation of elevator cabin phones.

a. Elevator contractors do not manage or run the lines.

Answer: The facility will provide an operational phone signal, but the contractor is responsible for connecting both ends of the telephone line (at elevator cabin, within each elevator travel cable , and at elevator control panel) in order to have operational phones in each elevator cabin.

b. If the event of an inoperable phone, is the site responsible for contacting the phone company

Answer: In the event of an inoperable phone, Detroit VA s Office of Information & Technology (OI&T)/telecom staff will repair any faulty phone signal. If the facility telecom staff confirms the phone signal is being provided, then the contractor is responsible for repairing an inoperable phone.

How will obsolescence be handled?

Answer: None of the elevators will be obsolete during the course of the awarded contract, even if all option years are exercised, therefore, this question is irrelevant.

The site is currently modernizing elevators

a. Are there any components that are considered proprietary?

i. If so, please detail how the COR would like to approach the situation

Answer: The Service/COR is unaware of any proprietary components. Contractors must be capable of repairing or replacing elevator equipment to properly maintain the facility s vertical lifts.

Badging training

a. Please detail any training or badging requirements needed for access

Answer: Upon arrival at Detroit VA, contractor/contractor staff are required to report to COR who will handle badge information/access, training information and any other items required.

Will the COR consider alternate maintenance approaches that differ from the 3 day a week maintenance requirement?

Answer: No, the SOW defines exactly what the requirement/needs are.

Part A: I noticed that there are 3 new elevators red garage 1, Blue garage 3, and red passenger 13 these upon expiration of will be installed and are not on the list.Â Is the intent to add these to the agreement?

Answer: Yes, the intent will likely be to add them to the contract via contract modification at whatever point in future they should be added, however, for the purposes of the contract required at present time (which does not include the unknowns regarding these three elevators), these elevators are not included in the SOW and any offers submitted should related to the actual contents/requirements of the SOW.

Part B: All 21 elevators in the hospital and garages are undergoing modernizations over the next 2 years plus finishing at various times.Â As the elevators are upgraded they go onto a free service period.Â I believe it is a full year free service. If a company other than the installation company works on the elevators in any way it voids the warranty.Â It would appear if the installation company is not maintaining these upgraded elevators the VA is paying twice for the same services and possibly voiding warranties.Â Is this the intent of this agreement?

Answer: To more clearly define which elevators will be requiring services under the contract for certain periods of time, a new Price Schedule has been drafted and is attached to this amendment. Not all elevators will need services at the same time/in the same years, and as such, it is imperative to price services accordingly. Offerors should make careful note to only price services for the months required, for the base year and for each potential option year, for each elevator.

Please provide any information available on:

the manufacture of controls, geared or gearless type of machine and,

Answer:

1. Original Parking Elevators:

a. Dover (hydraulic) motor.

b. Dover WCR control panel.

2. Original Cart-Lifts:

a. Dover motor.

b. Dover MSD1 control panel.

3. Original Freight Elevator:

a. Dover (hydraulic) motor.

b. Dover WCR control panel.

4. Original Passenger Elevators and Original Service Elevators:

a. Dover motor.

b. ThyssenKrupp TAC 50-04 control panel.

5. New Passenger Elevators:

a. Kone MX40 motor.

b. Kone KCM control panel.

6. New Service Elevator 15 and Service Elevator 16:

a. Kone MX40 motor.

b. Kone KCM control panel.

7. New Service Elevator 5 and Service Elevator 6:

a. Kone MX machine. (Not the same as motor for SE15 & SE16).

b. Kone KCM control panel.

8. New Parking Elevators:

a. Kone MX machine.

b. Kone KCM control panel.

how many stops each elevator has.

Answer: This information is for the 21 elevators associated with this requirement, and also for the 3 additional that may or may not be added to the contract at a later date. Please ensure any offer submitted pertains ONLY to the actuals of this acquisition.

Cart-Lifts 7 and 8 (CL7, CL8) have two stops: Lower Level (LL) and Floor Four (F4).

Freight elevator (FE7) has two stops: LL and F1.

Blue Parking Elevators 1, 2, and 3 (GE1, GE2, GE3) have six stops: LL thru F5.

Red Parking GE1, GE2, and GE3 have six stops: LL thru F5.

Blue Passenger Elevators (PE1, PE2, PE3, PE4) have eight stops: LL thru F7.

Blue Service Elevators (SE5, SE6) have eight stops: LL thru F7.

Yellow PE8 has six stops: LL thru F5.

Yellow PE9 and PE10 have five stops: LL thru F4.

Red PE11, PE12, PE13, and PE14 have six stops: LL thru F5.

Red SE15 and SE16 have six stops: LL thru F5.

Please provide any outstanding repairs, inspection items to be corrected, etc.:

Answer: The only outstanding issue is with Cart-Lift (CL) 8 for dirty surgical instruments. A padlock has been on the power switch since 2019 for two reasons:

Cart-lift travels at about one-third the expected vertical speed.

Surgical staff, multiple elevator specialists, and I have witnessed CL8 travel up and down while lobby doors are 100 percent open at floor Four.

Page 44 of 44

STATEMENT OF WORK

GENERAL

The Detroit VA Medical Center (DVA) located at 4646 John R. Street, Detroit, Michigan 48201 requires a firm, fixed-price contract for preventive maintenance and repairs for all operational vertical lifts at VAMC Detroit. Contractor shall provide all tools, parts, materials, equipment, labor, certified elevator specialists/technicians, supervision, licenses, insurance and transportation necessary to perform preventive maintenance, repairs, inspections and call-back services for the vertical transport equipment listed in this Statement of Work (SOW). Contractor shall provide maintenance in a manner which ensures the safe and continuous operation of all equipment listed in accordance with commercial practices or manufacturer's specifications (ANSI-ASME Al7).

Firm, fixed-price contracts cover the services listed within (with exception to any exclusions list) at a set monthly price, and overall total contract value. All services and repairs under this contract are included in the monthly price (except for items on the exclusions list).

SCOPE OF WORK:

Elevator services include, but are not limited to scheduled weekly inspections, adjustments, cleaning and lubrication of all machinery, machinery spaces, hoist ways, and pits.

Reports:

Annual no-load test

Five-year full-load test

On-Call and On-Site Schedule:

The Contractor shall provide on-call service of 50 hours per week, ten hours per day, Monday through Friday, from 7:00 am to 5:00 pm ET, for all vertical transportation equipment.

Following are maintenance hours required by this contract. Contractor shall be on-site:

Monthly: 96 hours

Weekly: 24 hours

Assigned day: 8-hour shift. Assigned days are Monday, Wednesday and Friday,

unless one of those days is a federal holiday, in which the shift shall be adjusted

to a non-federal holiday business day that week, subject to COR approval.

Call-Back Services:

The Contractor shall provide call-back service during Federal Holidays and non-business hours for emergencies. The Contractor shall provide make-up inspection hours lost due to holidays by scheduling additional preventative maintenance hours within the month the holiday occurs.

Example: If the holiday falls on a Monday, then the makeup day shall be either Tuesday or Thursday.

Contractor shall provide scheduled weekly examinations, adjustments, cleaning, and

lubrication of all machinery, machinery spaces, hoist ways, and pits.

Contractor shall maintain all parts of the vertical transportation equipment systems

consisting of, but not limited to, the following:

Hoisting machinery

Operating and signal fixtures

Wire ropes

Door operating and safety equipment

Control apparatus and power drives .

Fixed mechanical equipment

Auxiliary apparatus (to include any cart ejection systems) and appurtenance

Electrical wiring and traveling cables

Mechanical and electrical safety devices

Contractor shall ensure that elevator door tracks are free from dirt and debris to ensure smooth, proper operation of elevator doors.

Contractor shall replace all burned out light bulbs inside the elevator cabs to maintain proper lighting at all times. VAMC Detroit will provide the light bulbs for the Contractor.

Install as used in the Work Required, Specifications and Drawings shall mean furnish, install, connect, adjust and test except where otherwise specified.

Brand names are specified to indicate performance and quality characteristics. No substitutes of specified materials shall be accepted.

EMERGENCY GENERATOR TEST: VAMC Detroit conducts testing of the facility s emergency generators on the first Wednesday of each month, from 6:15 AM to 6:45 AM. Duties to be performed shall include the following:

Before 6:00 AM: Be present for duty to participate in the test.

No later than 6:05 AM: Assist VAMC Detroit staff in utilizing the Fire Recall system to bring all elevators to the first floor. NOTE: Waiting until five minutes after 6:00 am is to give Biomedical Engineering staff necessary time to shut down biomedical equipment prior to generator testing.

After 6:15 AM: When the facility disconnects from Detroit Edison at 6:15 AM, the Contractor will assist VAMC Detroit staff in turning off the Fire Recall system and ensure that at least one elevator is running at each elevator bank for the duration of the generator test.

Assist VA staff in performing Code Blue testing on selected elevators during the test.

Different elevators will be selected by the COR for each test.

Be available to troubleshoot any problems occurring with the elevators when normal power has been restored upon the conclusion of the test.

The COR will notify the contractor if there is a need to take a vertical lift out of service in order for contractor to make repairs. If the contractor determines that a vertical lift is operating in an unsafe manner, the contractor is authorized to remove the vertical lift from service and must notify the COR immediately. The COR will coordinate with the contractor to repair off-line vertical lifts in a timely fashion. Repairs will be covered under this contract unless it is an item clearly listed on the exclusions list.

Testing:

The next five-year full-load test is due in 2025.

Monthly: Examine all safety devices and governors.

Quarterly:

Test the communications and elevator Fire Safety System.

The Fire Safety System testing includes Manual Recall (Phase I) and Fireman s

Elevator Operation (Phase II).

Confirmation and results of all tests shall be forwarded to the COR upon completion of testing.

Annually No-Load Test of safety mechanisms:

Conduct a no-load test of safety mechanisms, in accordance with the American Society of Mechanical Engineers, ASME/ANS1 A17.1 (2010).

Confirmation and results of all tests shall be forwarded to the COR upon completion of testing.

Every five years full load test of safety mechanisms. During the Full-Load Test, the following shall also be conducted:

Conduct a full-load test of safety mechanisms, in accordance with the American Society of Mechanical Engineers, ASME/ANS1 A17.1 (2010).

Inspect car balances.

Inspect the governors. Set them, recalibrate them, and seal them for proper tripping speed.

Confirmation and results of all tests shall be forwarded to the COR upon completion of testing.

Inspections:

The Contractor shall provide vertical transportation system Efficiency and Maintenance Survey inspections annually. The results of these inspections shall be summarized with appropriate backup material in an annual report to the COR by the end of the month following the anniversary date of the contract. This report shall include the following performance parameters and summary data for each vertical transportation unit as appropriate:

Unit speed up and OEM specification.

Unit speed down and OEM specification.

Door open speed and OEM specification.

Door close speed normal and code limit.

Door close speed reduced and code limit.

Door closing torque and code limit.

Door dwell time for car call.

Door dwell time for hall call.

Leveling accuracy summary and OEM specification.

Date of the last annual / five-year safety test completed.

Date of the last annual communications and fire recall system test.

Annualized Call-back rate with backup detail.

Dedicated maintenance hours for the preceding twelve months.

Semi-Annual Inspections by Independent Consultant: Contractor shall accompany COR or VAMC Detroit s independent consultant on inspections to audit the facility s elevator operations every six months.

The independent consultant shall provide semi-annual inspection reports to the COR.

The COR shall provide a copy of these reports to the Contractor. The Contractor and COR will determine who is responsible for the abatement of deficiencies listed in the semi-annual reports.

The COR shall provide a copy of these reports to the Chief of Facility Management Service. The Chief of Facility Management Service will determine abatement procedures for deficiencies that are the responsibility of VAMC Detroit.

The COR shall archive corrective actions taken by Contractor and Chief of Facility Management, for a file-retention period of five years.

Lubrication: Lubricate monthly (12 times per year at regularly scheduled intervals), all mechanical parts recommended to be lubricated by the OEM of the vertical transportation equipment.

Cleaning: The Contractor shall, during all examinations, remove and discard immediately all accumulated dirt and debris from the pit areas, and be responsible for always maintaining the cleanliness of all elevator machine rooms. Additionally, prior to each annual anniversary date of this contract, Contractor shall thoroughly clean down the entire hoist way of all accumulated dirt, grease, dust, and debris.

Painting: Contractor shall keep machinery exterior and any rust-prone equipment clean and painted. Motor windings and controller coils shall be periodically treated with proper insulating compound. The machine room floor and all storage areas shall be painted annually with good quality deck enamel.

Repairs and replacements shall be made promptly by Contractor, or when the COR advises the Contractor to do so. Repairs and replacements shall be made in accordance with Conformance Standards and OEM standards. Repair and replacement of parts shall be new/genuine OEM or equal in design, workmanship, quality, finish fit, adjustment, operation and appearance. Repairs and replacements shall apply to all mechanical, electronic, and electrical parts, including but not limited to:

Automatic power and manually operated door systems, car door and gate hangers, car door and gate contact, door protective device, guides, stops and appurtenances, car safety mechanism, platform, car sills, car guide shoes, gibs or rollers and appurtenances.

Geared and gearless machinery, worm, gear, bearings, drive sheave, deflector sheave, and brake assembly, component parts and all associated castings.

Motor, motor generator, motor windings, rotating element, stator, bearings, rotors, starters, solid-state power drives complete and associated apparatus, speed monitoring equipment and attachments.

Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contact leads, dashpots, timing devices, computer devices, insulators, solenoids, resistance grids, mechanical and electrical driving equipment, diagnostics, troubleshooting tools, monitors and associated apparatus.

Governor, governor sheave and shaft assembly, bearings, contacts and governor tension sheave assemblies.

Overhead, deflector or secondary sheaves, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, activating cams, compensating equipment, counterweight and counterweight guide shoes including rollers or gibs.

Hoist way door interlocks, top tracks, hanger rollers, operating linkages and auxiliary door closing devices, hoist way landing, leveling and encoding systems complete, and power door clutch-engaging systems complete.

Car and hall lanterns, lobby fixtures, car operating panels, car and hall position indicators, hall push-button fixtures, audible/visible signals and controls complete, emergency lighting, communication devices, remote operating and signal equipment complete.

The Contractor shall examine and equalize tension on all wire ropes and renew them whenever necessary to ensure the maintenance of adequate safety factor. Contractor shall also shorten all ropes as required to maintain legal bottom clearances and perform all safety code re-shackling procedures per ASME/ANS1 A17.1 (2010).

Contractor shall repair or replace all electrical traveling cables, wiring and conductors extending to the vertical transportation unit from main line switch in the machine room and outlets in the hoist ways. The main power switch and its fuses are excluded.

Contractor shall be responsible for changing lightbulbs and lighting fixtures in the cab, pit, machine room, and hoist way as required. DVA will provide the light bulbs.

Hydraulic systems components, including but not limited to, tanks, valves, pump, cylinder head, above ground piping, hoses, fittings, gauges, seals, O-Rings, packing s, belts, recovery devices, overflow devices, RESCUvator (auxiliary power device) or other emergency operating and signal systems, above-grade cylinder and plunger assemblies complete, cathodic protection devices, muffler, heater and shut-off valves.

Performance Parameters: All vertical lifts shall meet the standards required by the American Society of Mechanical Engineers (ASME). Performance parameters for each vertical lift must comply with the particular version of ASME 17.1, Safety Code for Elevators and Escalators, that was in effect at the time of installation or with the most recent version for each renovated vertical lift.

Spare Parts: The Contractor shall provide and maintain a supply of contacts, coils, solid-state boards and associated components, leads, brushes, lubricants, wiping cloths, rollers, guides, switches, and other minor parts in the vertical transportation system(s) machine room(s) for the performance of routine preventive maintenance. All spare parts shall be kept in storage cabinets provided by the Contractor.

Record Keeping:

A complete permanent record of maintenance inspections and routines, repair work, lubrication, and call back service will be kept in the machine room. These records are to be always available to the COR. The records shall indicate the reason the mechanic was in the building, arrival and departure time, the work performed, etc., and these records shall be property of VAMC Detroit. Record keeping requirements are the responsibility of Contractor s maintenance personnel.

A Contractor s proprietary system that fulfills the requirements in the above paragraph will be accepted in lieu of the method specified, however, all records, including annual summary reports must be provided to the COR and are property of DVA.

Hot Work :

Precautions shall be taken by the Contractor, to prevent accidental operation of any existing smoke detectors by minimizing the amount of dust generated in the vicinity of any smoke detectors.

The Contractor shall not perform any hot work without an approved Hot Work Permit from the COR. Hot work is any work that may generate a source of ignition in areas where flammable or combustible materials may be present. Welding, flame cutting, use of pneumatic hammers, soldering, brazing, thermal spraying, thawing pipe and spark producing equipment are examples of this type of work.

Before any hot work is conducted, the Contractor or sub-Contractors shall obtain a hot work permit from the COR. COR is the overseer and decider on any and all hot work to be performed.

Contractor Storage Space on DVA Premises: There will be space made available to contractor for storing items. The COR will designate the space; the space designated may be subject to change with DVA.

LIST OF ELEVATORS REQUIRING SERVICES

Lift Name

Lift Type

Lift Location

Maximum Lift Capability

Blue PE1