36C25025Q0149_1.docx

36C25025Q0149

GENERAL INFORMATION

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contracting Officer Jeannie Ortiz jeanne.ortiz@va.gov

NO PHONE CALLS ACCEPTED

PLACE OF PERFORMANCE

4646 John R Street

Detroit, MI 48201

VENDORS ARE PROHIBITED FROM CONTACTING FACILITY IN REGARD TO THIS RFQ

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.

Solicitation number 36C25025Q0149 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-01, effective November 12, 2024.

The associated North American Industry Classification System (NAICS) code for this procurement is 238290 (size standard $22.0 million).

This requirement is 100% set aside for Service-Disabled, Veteran-Owned Small Business (SDVOSB).

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide elevator maintenance, repair and testing/inspection services for Detroit VA Medical Center, located in Detroit, Michigan, for a period of one year with four possible option years. Please reference the Statement of Work for specific information and requirements.

The anticipated contract period is April 1, 2025 – March 31, 2030, if all options are exercised.

Quotes MUST be received on or before the date and time specified in Block 8 of the SF1449 Solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.

This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Offerors shall only submit quotes electronically, via email, to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. Subject line shall read: 36C25025Q0149 – Offer.

Any questions for this solicitation shall be sent via email to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. There will only be one question and answer period. The deadline for submitting all questions is Friday, January 10, 2025, at 10:00 AM Eastern Time. All questions shall have “36C25025Q0149 - Question” as the subject line. The Government will not respond directly to any questions submitted but will gather questions and post the answers to this Contract Opportunities posting for all potential businesses to access.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF

SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF

REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND

TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

553-25-3-3102-0005 36C25025Q0149 12- -2024 Jeannie Ortiz 734-222-7167 01-22-2025

10:00 AM

EST

36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105 X X 238290 $22 Million N/A X 36C553 Department of Veterans Affair VA Detroit Healthcare System Facilities Management Service 4646 John R. Street Detroit, MI 48201 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

Department of Veterans Affairs Financial Management System PO Box 149971 Austin, TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Vendors shall provide a firm, fixed-price quote for elevator services i/a/w the Statement of Work and Price Schedule.

Estimated period of performance is 04/01/2025-03/31/2026, with four (4) one-year option periods available.

A site visit will be held on 01/06/2025 at 10:00 am. Vendors shall not ask any questions during the site visit. Vendors shall record their questions & submit per RFQ instructions.

Mr. Steven Conatser, your guide, will be in the lobby. The site visit group will depart the lobby promptly at 10:00 am.

Vendors MUST fill in the site visit attendance sheet.

THIS IS A 100% SET-ASIDE FOR SERVICE-DISABLED, VETERAN-OWNED

SMALL BUSINESS (SDVOSB).

NOTE: Contractor is responsible for complying with attached Service Contract Labor Act (SCLA) Wage Determination for Wayne County, Michigan.

See CONTINUATION Page 553-3650162–3102–855100–2543 010055590 X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Org Name: _____________________________ POC Name: ____________________________ POC Email: ____________________________ POC Phone: ____________________________

b. GOVERNMENT:

Contracting Officer Jeannie Ortiz Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

A. GENERAL: The Detroit VA Medical Center (DVA) located at 4646 John R. Street, Detroit, Michigan 48201 requires a firm, fixed-price contract for preventive maintenance, repair, testing and inspection services for all operational vertical lifts at VAMC Detroit. Contractor shall provide all tools, parts, materials, equipment, labor, certified elevator specialists/technicians, supervision, licenses, insurance and transportation necessary to perform preventive maintenance, repairs, inspections and call-back services for the vertical transport equipment listed in this Statement of Work (SOW). Contractor shall provide maintenance in a manner which ensures the safe and continuous operation of all equipment listed in accordance with commercial practices or manufacturer's specifications (ANSI-ASME Al7).

This firm, fixed-price contract shall cover the services listed within at a set monthly price, and overall total contract value. All services under this contract are included in the monthly price (except for items on the exclusions list).

B. SCOPE OF WORK:

1. Elevator services include, but are not limited to scheduled weekly inspections, adjustments, cleaning and lubrication of all machinery, machinery spaces, hoist ways, and pits.

2. Reports:

a. Annual no-load test

b. Five-year full-load test (test to be completed in the August of the base year)

3. On-Call and On-Site Schedule:

a. The Contractor shall provide on-call service of 50 hours per week, ten hours per day, Monday through Friday, from 7:00 am to 5:00 pm ET, for all vertical transportation equipment.

b. Following are maintenance hours required by this contract. Contractor shall be on-site:

i. Monthly: 96 hours

ii. Weekly: 24 hours

iii. Assigned day: 8-hour shift. Assigned days are Monday, Wednesday and Friday, unless one of those days is a federal holiday, in which the shift shall be adjusted to a non-federal holiday business day that week, subject to COR approval.

4. Call-Back Services:

a. The Contractor shall provide call-back service during Federal Holidays and non-business hours for emergencies. The Contractor shall provide make-up inspection hours lost due to holidays by scheduling additional preventative maintenance hours within the month the holiday occurs.

b. Example: If the holiday falls on a Monday, then the makeup day shall be either Tuesday or Thursday.

5. Contractor shall provide scheduled weekly examinations, adjustments, cleaning, and lubrication of all machinery, machinery spaces, hoist ways, and pits.

6. Contractor shall maintain all parts of the vertical transportation equipment systems consisting of, but not limited to, the following:

a. Hoisting machinery

b. Operating and signal fixtures

c. Wire ropes

d. Door operating and safety equipment

e. Control apparatus and power drives .

f. Fixed mechanical equipment

g. Auxiliary apparatus (to include any cart ejection systems) and appurtenance

h. Electrical wiring and traveling cables

i. Mechanical and electrical safety devices

7. Contractor shall ensure that elevator door tracks are free from dirt and debris to ensure smooth, proper operation of elevator doors.

8. Contractor shall replace all burned out light bulbs inside the elevator cabs to maintain proper lighting at all times. VAMC Detroit will provide the light bulbs for the Contractor.

9. “Install” as used in the Work Required, Specifications and Drawings shall mean furnish, install, connect, adjust and test except where otherwise specified.

10. Brand names are specified to indicate performance and quality characteristics. No substitutes of specified materials shall be accepted.

11. EMERGENCY GENERATOR TEST: VAMC Detroit conducts testing of the facility’s emergency generators on the first Wednesday of each month, from 6:15 AM to 6:45 AM. Duties to be performed shall include the following:

a. Before 6:00 AM: Be present for duty to participate in the test.

b. No later than 6:05 AM: Assist VAMC Detroit staff in utilizing the Fire Recall system to bring all elevators to the first floor. NOTE: Waiting until five minutes after 6:00 am is to give Biomedical Engineering staff necessary time to shut down biomedical equipment prior to generator testing.

c. After 6:15 AM: When the facility disconnects from Detroit Edison at 6:15 AM, the Contractor will assist VAMC Detroit staff in turning off the Fire Recall system and ensure that at least one elevator is running at each elevator bank for the duration of the generator test.

d. Assist VA staff in performing Code Blue testing on selected elevators during the test.

Different elevators will be selected by the COR for each test.

e. Be available to troubleshoot any problems occurring with the elevators when normal power has been restored upon the conclusion of the test.

12. Repairs and other major adjustment work requiring removal of a vertical transportation unit from service for an extended period of time must be scheduled through the COR. The COR retains the right to have such work completed outside of normal working hours at no additional cost.

13. Testing:

a. The next five-year full-load test is due in 2025.

b. Monthly: Examine all safety devices and governors.

c. Quarterly:

i. Test the communications and elevator Fire Safety System.

ii. The Fire Safety System testing includes Manual Recall (Phase I) and Fireman’s Elevator Operation (Phase II).

iii. Confirmation and results of all tests shall be forwarded to the COR upon completion of testing.

d. Annually No-Load Test of safety mechanisms:

i. Conduct a no-load test of safety mechanisms, in accordance with the American Society of Mechanical Engineers, ASME/ANS1 A17.1 (2010).

ii. Confirmation and results of all tests shall be forwarded to the COR upon completion of testing.

e. Every five years full load test of safety mechanisms. During the Full-Load Test, the following shall also be conducted:

i. Conduct a full-load test of safety mechanisms, in accordance with the American Society of Mechanical Engineers, ASME/ANS1 A17.1 (2010).

ii. Inspect car balances.

iii. Inspect the governors. Set them, recalibrate them, and seal them for proper tripping speed.

iv. Confirmation and results of all tests shall be forwarded to the COR upon completion of testing.

14. Inspections:

a. The Contractor shall provide vertical transportation system Efficiency and Maintenance Survey inspections annually. The results of these inspections shall be summarized with appropriate backup material in an annual report to the COR by the end of the month following the anniversary date of the contract. This report shall include the following performance parameters and summary data for each vertical transportation unit as appropriate:

i. Unit speed up and OEM specification.

ii. Unit speed down and OEM specification.

iii. Door open speed and OEM specification.

iv. Door close speed normal and code limit.

v. Door close speed reduced and code limit.

vi. Door closing torque and code limit.

vii. Door dwell time for car call.

viii. Door dwell time for hall call.

ix. Leveling accuracy summary and OEM specification.

x. Date of the last annual / five-year safety test completed.

xi. Date of the last annual communications and fire recall system test.

xii. Annualized Call-back rate with backup detail.

xiii. Dedicated maintenance hours for the preceding twelve months.

b. Semi-Annual Inspections by Independent Consultant: Contractor shall accompany COR or VAMC Detroit’s independent consultant on inspections to audit the facility’s elevator operations every six months.

i. The independent consultant shall provide semi-annual inspection reports to the COR.

ii. The COR shall provide a copy of these reports to the Contractor. The Contractor and COR will determine who is responsible for the abatement of deficiencies listed in the semi-annual reports.

iii. The COR shall provide a copy of these reports to the Chief of Facility Management Service. The Chief of Facility Management Service will determine abatement procedures for deficiencies that are the responsibility of VAMC Detroit.

iv. The COR shall archive corrective actions taken by Contractor and Chief of Facility Management, for a file-retention period of five years.

15. Lubrication: Lubricate monthly (12 times per year at regularly scheduled intervals), all mechanical parts recommended to be lubricated by the OEM of the vertical transportation equipment.

16. Cleaning: The Contractor shall, during all examinations, remove and discard immediately all accumulated dirt and debris from the pit areas, and be responsible for always maintaining the cleanliness of all elevator machine rooms. Additionally, prior to each annual anniversary date of this contract, Contractor shall thoroughly clean down the entire hoist way of all accumulated dirt, grease, dust, and debris.

17. Painting: Contractor shall keep machinery exterior and any rust-prone equipment clean and painted. Motor windings and controller coils shall be periodically treated with proper insulating compound. The machine room floor and all storage areas shall be painted annually with good quality deck enamel.

18. Repairs and replacements shall be made promptly by Contractor, or when the COR advises the Contractor to do so. Repairs and replacements shall be made in accordance with Conformance Standards and OEM standards. Repair and replacement of parts shall be new/genuine OEM or equal in design, workmanship, quality, finish fit, adjustment, operation and appearance. Repairs and replacements shall apply to all mechanical, electronic, and electrical parts, including but not limited to:

a. Automatic power and manually operated door systems, car door and gate hangers, car door and gate contact, door protective device, guides, stops and appurtenances, car safety mechanism, platform, car sills, car guide shoes, gibs or rollers and appurtenances.

b. Geared and gearless machinery, worm, gear, bearings, drive sheave, deflector sheave, and brake assembly, component parts and all associated castings.

c. Motor, motor generator, motor windings, rotating element, stator, bearings, rotors, starters, solid-state power drives complete and associated apparatus, speed monitoring equipment and attachments.

d. Controller, selector and dispatching equipment, all relays, solidstate components, resistors, condensers, transformers, contact leads, dashpots, timing devices, computer devices, insulators, solenoids, resistance grids, mechanical and electrical driving equipment, diagnostics, troubleshooting tools, monitors and associated apparatus.

e. Governor, governor sheave and shaft assembly, bearings, contacts and governor tension sheave assemblies.

f. Overhead, deflector or secondary sheaves, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, activating cams, compensating equipment, counterweight and counterweight guide shoes including rollers or gibs.

g. Hoist way door interlocks, top tracks, hanger rollers, operating linkages and auxiliary door closing devices, hoist way landing, leveling and encoding systems complete, and power door clutch-engaging systems complete.

h. Car and hall lanterns, lobby fixtures, car operating panels, car and hall position indicators, hall push-button fixtures, audible/visible signals and controls complete, emergency lighting, communication devices, remote operating and signal equipment complete.

i. The Contractor shall examine and equalize tension on all wire ropes and renew them whenever necessary to ensure the maintenance of adequate safety factor. Contractor shall also shorten all ropes as required to maintain legal bottom clearances and perform all safety code re-shackling procedures per ASME/ANS1 A17.1 (2010).

j. Contractor shall repair or replace all electrical traveling cables, wiring and conductors extending to the vertical transportation unit from main line switch in the machine room and outlets in the hoist ways. The main power switch and its fuses are excluded.

k. Contractor shall be responsible for changing lightbulbs and lighting fixtures in the cab, pit, machine room, and hoist way as required. DVA will provide the light bulbs.

l. Hydraulic systems’ components, including but not limited to, tanks, valves, pump, cylinder head, above ground piping, hoses, fittings, gauges, seals, O-Rings, packing’s, belts, recovery devices, overflow devices, RESCUvator (auxiliary power device) or other emergency operating and signal systems, above-grade cylinder and plunger assemblies complete, cathodic protection devices, muffler, heater and shut-off valves.

19. Performance Parameters:

a. The control system shall be maintained to provide smooth acceleration and retardation. The door close pressure must never exceed 30 pounds. The following performance schedule shall be adhered to:

i. Contract Speed: The contract speed shall be provided for up direction travel with

ii. In accordance with ASME/ANS1 A 17.1 (2010), the elevators shall be maintained and adjusted to safely lower, stop and hold the car with a load of 125% of the rated capacity.

iii. Leveling Accuracy: The elevator shall be adjusted to provide accurate leveling within 1/4” ± of the floor level without re-leveling regardless of load.

b. The group supervisory and individual unit control systems shall be maintained to provide overall satisfactory service levels as designed by the O.E.M.

i. On an annual basis at the request of the COR the Contractor shall provide a

ii. The Contractor shall use a Delta analyzer or similar device.

20. Spare Parts: The Contractor shall provide and maintain a supply of contacts, coils, solid-state boards and associated components, leads, brushes, lubricants, wiping cloths, rollers, guides, switches, and other minor parts in the vertical transportation system(s) machine room(s) for the performance of routine preventive maintenance. All spare parts shall be kept in storage cabinets provided by the Contractor.

21. Record Keeping:

a. A complete permanent record of maintenance inspections and routines, repair work, lubrication, and callback service will be kept in the machine room. These records are to be always available to the COR. The records shall indicate the reason the mechanic was in the building, arrival and departure time, the work performed, etc., and these records shall be property of VAMC Detroit. Record keeping requirements are the responsibility of Contractor’s maintenance personnel.

b. A Contractor’s proprietary system that fulfills the requirements in the above paragraph will be accepted in lieu of the method specified, however, all records, including annual summary reports must be provided to the COR and are property of DVA.

22. “Hot Work”:

a. Precautions shall be taken by the Contractor, to prevent accidental operation of any existing smoke detectors by minimizing the amount of dust generated in the vicinity of any smoke detectors.

b. The Contractor shall not perform any hot work without an approved “Hot Work Permit” from the COR. Hot work is any work that may generate a source of ignition in areas where flammable or combustible materials may be present. Welding, flame cutting, use of pneumatic hammers, soldering, brazing, thermal spraying, thawing pipe and spark producing equipment are examples of this type of work.

c. Before any hot work is conducted, the Contractor or sub-Contractors shall obtain a hot work permit from the COR. COR is the overseer and decider on any and all hot work to be performed.

23. Contractor Storage Space on DVA Premises: There will be space made available to contractor for storing items. The COR will designate the space; the space designated may be subject to change with DVA.

C. LIST OF ELEVATORS REQUIRING SERVICES

D. CONFORMANCE STANDARDS

1. ASME A17.1 / CSA B44 Safety Code for Elevators and Escalators (2013) or current

2. ASME A17.1 Safety Code for Elevators and Escalators (2010) or current

3. ASME A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks (2012) or current

4. Compliance with the current editions of ANSI/ASME Al 7 (A17.1, A17.2, and A17.3)

5. Original Equipment Manufacture (OEM) standards and requirements

6. VA standards and regulations

E. DAYS AND HOURS OF OPERATION / FEDERAL HOLIDAYS

1. A list of all federal holidays can be found at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

2. All work, including regular examinations and repairs in accordance with this contract are to be made during regular business hours between 6:00 AM to 4:30 PM, Monday through Friday, except for Federal holidays.

F. EXCLUSIONS

All repairs, parts and labor required for repairs shall be included, at no additional cost, unless it is clearly and specifically an excluded item listed below:

1. Any extra charge work clearly due to vandalism or misuse. Contracting Officer must be informed in advance and approve of work being outside of scope for this contract – no invoice will be paid without prior approval.

2. Installation of new attachments, which may be required or recommended by insurance agencies or Government Authorities.

3. Repairs or replacement of cab enclosure, hoist way enclosures, door frames (not doors) and sills, machine room lighting, cab tile or carpet.

4. Replacement of underground hydraulic piping or hydraulic cylinder.

5. It is to be understood that any item not specifically excluded in the list above shall be considered the Contractor's responsibility and fall within the costs of this contract.

G. CONTRACTOR & CONTRACTOR STAFF RESPONSIBILITIES

1. Maintenance work shall be performed only by employees directly employed and supervised by the Contractor. Contractor employees shall be experienced and certified in maintaining vertical transportation systems/elevators.

2. The Contractor shall be regularly engaged in the business of servicing equipment similar to that being maintained under this contract and shall have done so for a period of at least five years prior to the date of the solicitation for this contract. The Contractor shall have a permanent service branch capable of providing normal service within two hours after a request is made and emergency call-back service as specified in Paragraph 17.

3. Contractor shall make any and all repairs or replacements due to damage by Contractor employee improper repair, negligent or willful acts, or omissions of required information, services, repairs, etc.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Elevator maintenance, repair, testing & inspections in accordance with the SOW.

5-Year load testing shall be completed in August of base year.

Base Year: 04/01/2025 through 03/31/2026

Elevator maintenance, repair, testing & inspections in accordance with the SOW.

Option Year 1: 04/01/2026 through 03/31/2027

Elevator maintenance, repair, testing & inspections in accordance with the SOW.

Option Year 2: 04/01/2027 through 03/31/2028

Elevator maintenance, repair, testing & inspections in accordance with the SOW.

Option Year 3: 04/01/2028 through 03/31/2029

Elevator maintenance, repair, testing & inspections in accordance with the SOW.

Option Year 4: 04/01/2029 through 03/31/2030

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ (End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of contract expiration.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [X] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its…