IRS Audio-Visual (AV) and Video Teleconferencing (VTC) Enterprise Systems Integration, Support, and Maintenance Master IDIQ
Closed Solicitation Posted
- Solicitation number
- 205AE9-26-Q-00053
- Agency
-
Internal Revenue Service
Department of the Treasury
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- PSC
- 7E20 IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW)
- Place of performance
- Washington, District of Columbia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Internal Revenue Service seeks to establish up to three multiple-award IDIQ contracts for audio-visual and video teleconferencing enterprise systems integration, support, and maintenance across approximately 410 conference rooms nationwide, with Phase 2 proposals due October 30, 2026 (extended from October 13 via Amendment 0002 issued September 30). The procurement is a 100% Total Small Business Set-Aside under NAICS 541519.
Place of performance is nationwide with administrative oversight in Washington, DC, including designated hub facilities at the New Carrollton Federal Building in Lanham, Maryland, and IRS Headquarters in Washington, DC. The maximum total ordering value across all three awards is $24,746,987.96 over a five-year lifecycle plus an optional six-month extension. Each prime receives a guaranteed minimum obligation of $5,000.00.
The procurement enforces a strict two-phase submission gate. Phase 1 closed September 16, 2026 at 5 PM EST; Phase 2 invitations were dispatched by September 23, 2026. Phase 1 required Volume I (Brand Authorizations and Cybersecurity Addendum) and native Excel Attachment #3 (Limitations on Subcontracting 51% Prime Math and Technical Certification Matrix) demonstrating personnel hold active Crestron CCP/CTS, HP Poly video collaboration, and Q-SYS Level 2/Architect credentials. Phase 2 submissions require Blinded Volume II Technical Narrative (35-page maximum, anonymized responses to 9 PWS items), Volume III Past Performance (15-page maximum), and Volume IV Price Proposal (native Excel only).
Equipment is restricted to brand-name products: HP/Poly Studio series and Microsoft Teams Rooms endpoints; Crestron controllers and NVX hardware; Q-SYS core processors and ceiling microphone systems; and AVer pan-tilt-zoom cameras. Services encompass turn-key procurement, installation, staging, maintenance (twice-annual preventive visits), managed support with resident engineers at hub facilities, troubleshooting, and technology refresh cycles on a Firm-Fixed-Price basis through localized task order RFPs.
All contractor personnel requiring staff-like or unescorted facility access must hold a favorably adjudicated Moderate Risk Background Investigation clearance prior to on-site work. System configuration must comply with FISMA Moderate, NIST SP 800-53 Rev. 5, and IRS Publication 4812, with data encrypted at rest and in transit using FIPS 140-3 validated cryptographic modules. One-year OEM warranty applies to newly installed equipment; maintenance billing commences on day 366 post-acceptance. Contractors must deliver uncompiled programming source code including Crestron SIMPL Windows files, Crestron C# source blocks, and Q-SYS Designer configuration assets.
Evaluation uses a Best Value Trade-Off methodology where technical factors are significantly more important than price. No discussions or negotiations are anticipated; award decisions are based on initial submissions in accordance with FAR Part 15. Contracting Officer Michelle McGibbon (michelle.m.mcgibbon@irs.gov) administers the solicitation. SBA Procurement Center Representative Patrick L. Mayle (patrick.mayle@sba.gov; 202-941-8014) handles small business advocacy questions.
Notice text
3 versions
Update #3 · Latest ·
OPPORTUNITY UPDATE — AMENDMENT 0002 (ISSUED SEPTEMBER 30, 2026)
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (SF-30)
1. AMENDMENT NUMBER: 0002
2. EFFECTIVE DATE: September 30, 2026
3. SOLICITATION NUMBER: 205AE9-26-Q-00053
4. PROJECT TITLE: IRS Audio-Visual (AV) and Video Teleconferencing (VTC) Enterprise
Systems Integration, Support, and Maintenance Master IDIQ
5. ISSUED BY CODE: 205024 — IRS Office of the Chief Procurement Officer / Information
Technology Acquisition, Washington D.C.
6. CONTRACTING OFFICER: Michelle McGibbon (michelle.m.mcgibbon@irs.gov)
SECTION SF-30-A: OVERVIEW & PURPOSE OF AMENDMENT
1. Extension of Proposal Due Date: The closing date and time for the receipt of PHASE II
proposals is hereby extended from October 14, 2026, to October 30, 2026, at 5 PM eastern
standard time.
2. Administrative Update (Consolidation Notice): In accordance with FAR 7.107-5, this
extension provides the mandatory 30-day notification period regarding the consolidation of
agency requirements into this standalone Multiple Award IDIQ vehicle. Small business
incumbents currently performing affected requirements have been directly notified.
3. SBA Representative Contact Information: For questions regarding small business advocacy
or participation in this consolidated procurement, parties may contact the assigned SBA
Procurement Center Representative (PCR):
• Patrick L. Mayle
• Procurement Center Representative
• Office of Government Contracting – Area II
• U. S. Small Business Administration
• Phone: (202) 941-8014
• patrick.mayle@sba.gov
Except as provided herein, all other terms and conditions of the solicitation remain unchanged
and in full force and effect.
OPPORTUNITY UPDATE — AMENDMENT 0001 (ISSUED SEPTEMBER 8, 2026)
Solicitation Number: 205AE9-26-Q-00053
Project Title: IRS Audio-Visual (AV) and Video Teleconferencing (VTC) Enterprise Systems Master IDIQ
The Department of the Treasury, Internal Revenue Service (IRS), Office of Procurement Operations, has officially modified this active solicitation notice. Bidders are instructed to completely align their proposal packages with the structural framework established under Amendment 0001.
- Milestone Extensions: The Phase 1 administrative closing window has been equitably extended to maximize small business participation. Offerors must follow the revised chronological deadlines below.
- Government Q&A Matrix Release: The final, consolidated Government Q&A Log addressing immediate Phase 1 parameters is published via a separate, standalone spreadsheet.
- Mandatory Attachment Revisions: Bidders must download and utilize Attachment #1 (Revision 1) – IDIQ Pricing Matrix and Attachment #3 Staffing (Revision 1) – Phase 1 Workbook.
- Inquiry Isolation Rule: In accordance with Section L.1.2.1, the Contracting Officer will review and answer exclusively those questions that apply directly to immediate Phase 1 gate compliance. General inquiries regarding Phase 2 technical approach formatting or pricing are barred at this stage.
REVISED CHRONOLOGICAL TIMELINES:
- REVISED PHASE 1 SUBMISSION CLOSING DATE: Wednesday, September 16, 2026, at 5:00 PM EST.
- "Phase 2 Electronic Invitation Notices will be dispatched via email to passing offerors on or before Wednesday, September 23, 2026, at 5:00 PM EST."
- REVISED PHASE 2 PROPOSAL CLOSING DATE: Tuesday, October 13, 2026, at 5:00 PM EST
Please go to the "Attachments" directory and download the four updated files accompanying this notice.
- SF_30_Amendment_0001_Notice.pdf
- Amendment_0001_Q&A_Log.xlsx (Questions and Responses)
- Project_Attachment_1_Pricing_Matrix_Rev1.xlsx (The updated math-corrected FFP sheet)
- Project_Attachment_3_Staffing_Workbook_Rev1.xlsx
END of Update***
The Department of the Treasury, Internal Revenue Service (IRS), Office of Procurement Operations, is issuing this Structured Request for Proposal (RFP) to establish up to three (3) Multiple-Award Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts. The vehicle will provide turn-key, interoperable, OEM-supported solutions encompassing audio-visual/video teleconferencing equipment procurement, installation, staging, maintenance, troubleshooting, and technology refresh cycles across approximately 410 existing conference rooms nationwide.
This acquisition is competed openly as a 100% Total Small Business Set-Aside under NAICS code 541519. The total maximum ordering value across all orders issued under this Master IDIQ shall not exceed $24,746,987.96 over the 5-year lifecycle.
Important Two-Phase Submission Instructions:
This procurement enforces strict, chronological phase-gate boundaries in accordance with RFO 52.412-1:
- PHASE 1 SUBMISSIONS CLOSE: Monday, September 14, 2026, at 5:00 PM EST. Offerors must submit Volume I (Brand Authorizations and Cybersecurity Addendum) and native Excel Attachment #3 (Limitations on Subcontracting 51% Prime Math and 4-Lifecycle Technical Certification Matrix). Flat PDFs or image captures of spreadsheets will be instantly disqualified.
- PHASE 2 INVITATION WINDOW: Only those vendors who successfully clear the binary Phase 1 gate will receive a formal Invitation Notice via email on or before Monday, September 21, 2026, at 5:00 PM EST, authorizing them to participate in Phase 2.
- PHASE 2 SUBMISSIONS CLOSE: Monday, October 12, 2026, at 5:00 PM EST. Invited primes will submit a Blinded Volume II Technical Narrative (anonymized answering 9 PWS items), Volume III Past Performance, and Volume IV Price Proposal (native Excel Attachment #1 Only).
Discussions and Negotiations:
In strict compliance with FAR Part 15 and RFO commercial streaming guidelines, the Government intends to evaluate proposals and award contracts based on initial submissions without conducting formal pre-award discussions or establishing a competitive range. Bidders are cautioned that they will have no opportunity to correct mathematical errors or fill in missing fields later.
Attachments:
For complete instructions regarding submission formatting, detailed performance work statements (PWS), information security/clearance controls (Pub 4812 / IRM), and evaluation matrices, please download and review all formal PDF and native Excel attachments uploaded to this notice.
Contracting Officer / Source Selection Authority: Michelle McGibbon
Primary Contact Email: michelle.m.mcgibbon@irs.gov
Update #2 ·
OPPORTUNITY UPDATE — AMENDMENT 0001 (ISSUED SEPTEMBER 8, 2026)
Solicitation Number: 205AE9-26-Q-00053
Project Title: IRS Audio-Visual (AV) and Video Teleconferencing (VTC) Enterprise Systems Master IDIQ
The Department of the Treasury, Internal Revenue Service (IRS), Office of Procurement Operations, has officially modified this active solicitation notice. Bidders are instructed to completely align their proposal packages with the structural framework established under Amendment 0001.
- Milestone Extensions: The Phase 1 administrative closing window has been equitably extended to maximize small business participation. Offerors must follow the revised chronological deadlines below.
- Government Q&A Matrix Release: The final, consolidated Government Q&A Log addressing immediate Phase 1 parameters is published via a separate, standalone spreadsheet.
- Mandatory Attachment Revisions: Bidders must download and utilize Attachment #1 (Revision 1) – IDIQ Pricing Matrix and Attachment #3 Staffing (Revision 1) – Phase 1 Workbook.
- Inquiry Isolation Rule: In accordance with Section L.1.2.1, the Contracting Officer will review and answer exclusively those questions that apply directly to immediate Phase 1 gate compliance. General inquiries regarding Phase 2 technical approach formatting or pricing are barred at this stage.
REVISED CHRONOLOGICAL TIMELINES:
- REVISED PHASE 1 SUBMISSION CLOSING DATE: Wednesday, September 16, 2026, at 5:00 PM EST.
- "Phase 2 Electronic Invitation Notices will be dispatched via email to passing offerors on or before Wednesday, September 23, 2026, at 5:00 PM EST."
- REVISED PHASE 2 PROPOSAL CLOSING DATE: Tuesday, October 13, 2026, at 5:00 PM EST
Please go to the "Attachments" directory and download the four updated files accompanying this notice.
- SF_30_Amendment_0001_Notice.pdf
- Amendment_0001_Q&A_Log.xlsx (Questions and Responses)
- Project_Attachment_1_Pricing_Matrix_Rev1.xlsx (The updated math-corrected FFP sheet)
- Project_Attachment_3_Staffing_Workbook_Rev1.xlsx
END of Update***
The Department of the Treasury, Internal Revenue Service (IRS), Office of Procurement Operations, is issuing this Structured Request for Proposal (RFP) to establish up to three (3) Multiple-Award Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts. The vehicle will provide turn-key, interoperable, OEM-supported solutions encompassing audio-visual/video teleconferencing equipment procurement, installation, staging, maintenance, troubleshooting, and technology refresh cycles across approximately 410 existing conference rooms nationwide.
This acquisition is competed openly as a 100% Total Small Business Set-Aside under NAICS code 541519. The total maximum ordering value across all orders issued under this Master IDIQ shall not exceed $24,746,987.96 over the 5-year lifecycle.
Important Two-Phase Submission Instructions:
This procurement enforces strict, chronological phase-gate boundaries in accordance with RFO 52.412-1:
- PHASE 1 SUBMISSIONS CLOSE: Monday, September 14, 2026, at 5:00 PM EST. Offerors must submit Volume I (Brand Authorizations and Cybersecurity Addendum) and native Excel Attachment #3 (Limitations on Subcontracting 51% Prime Math and 4-Lifecycle Technical Certification Matrix). Flat PDFs or image captures of spreadsheets will be instantly disqualified.
- PHASE 2 INVITATION WINDOW: Only those vendors who successfully clear the binary Phase 1 gate will receive a formal Invitation Notice via email on or before Monday, September 21, 2026, at 5:00 PM EST, authorizing them to participate in Phase 2.
- PHASE 2 SUBMISSIONS CLOSE: Monday, October 12, 2026, at 5:00 PM EST. Invited primes will submit a Blinded Volume II Technical Narrative (anonymized answering 9 PWS items), Volume III Past Performance, and Volume IV Price Proposal (native Excel Attachment #1 Only).
Discussions and Negotiations:
In strict compliance with FAR Part 15 and RFO commercial streaming guidelines, the Government intends to evaluate proposals and award contracts based on initial submissions without conducting formal pre-award discussions or establishing a competitive range. Bidders are cautioned that they will have no opportunity to correct mathematical errors or fill in missing fields later.
Attachments:
For complete instructions regarding submission formatting, detailed performance work statements (PWS), information security/clearance controls (Pub 4812 / IRM), and evaluation matrices, please download and review all formal PDF and native Excel attachments uploaded to this notice.
Contracting Officer / Source Selection Authority: Michelle McGibbon
Primary Contact Email: michelle.m.mcgibbon@irs.gov
Update #1 ·
The Department of the Treasury, Internal Revenue Service (IRS), Office of Procurement Operations, is issuing this Structured Request for Proposal (RFP) to establish up to three (3) Multiple-Award Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts. The vehicle will provide turn-key, interoperable, OEM-supported solutions encompassing audio-visual/video teleconferencing equipment procurement, installation, staging, maintenance, troubleshooting, and technology refresh cycles across approximately 410 existing conference rooms nationwide.
This acquisition is competed openly as a 100% Total Small Business Set-Aside under NAICS code 541519. The total maximum ordering value across all orders issued under this Master IDIQ shall not exceed $24,746,987.96 over the 5-year lifecycle.
Important Two-Phase Submission Instructions:
This procurement enforces strict, chronological phase-gate boundaries in accordance with RFO 52.412-1:
- PHASE 1 SUBMISSIONS CLOSE: Monday, September 14, 2026, at 5:00 PM EST. Offerors must submit Volume I (Brand Authorizations and Cybersecurity Addendum) and native Excel Attachment #3 (Limitations on Subcontracting 51% Prime Math and 4-Lifecycle Technical Certification Matrix). Flat PDFs or image captures of spreadsheets will be instantly disqualified.
- PHASE 2 INVITATION WINDOW: Only those vendors who successfully clear the binary Phase 1 gate will receive a formal Invitation Notice via email on or before Monday, September 21, 2026, at 5:00 PM EST, authorizing them to participate in Phase 2.
- PHASE 2 SUBMISSIONS CLOSE: Monday, October 12, 2026, at 5:00 PM EST. Invited primes will submit a Blinded Volume II Technical Narrative (anonymized answering 9 PWS items), Volume III Past Performance, and Volume IV Price Proposal (native Excel Attachment #1 Only).
Discussions and Negotiations:
In strict compliance with FAR Part 15 and RFO commercial streaming guidelines, the Government intends to evaluate proposals and award contracts based on initial submissions without conducting formal pre-award discussions or establishing a competitive range. Bidders are cautioned that they will have no opportunity to correct mathematical errors or fill in missing fields later.
Attachments:
For complete instructions regarding submission formatting, detailed performance work statements (PWS), information security/clearance controls (Pub 4812 / IRM), and evaluation matrices, please download and review all formal PDF and native Excel attachments uploaded to this notice.
Contracting Officer / Source Selection Authority: Michelle McGibbon
Primary Contact Email: michelle.m.mcgibbon@irs.gov
Files
| File | Type | Posted |
|---|---|---|
| II_2 205AE9-26-Q-00053 0002 Amendment.pdf | ||
| II_2 205AE9-26-Q-00053 0001 Amendment.pdf | ||
| Phase 1 Staffing Workbook Attachment 3 Update 1.xlsx | XLSX spreadsheet | |
| Attachment 4 GOVERNMENT Responses 1.xlsx | XLSX spreadsheet | |
| V_1_205AE9-26-Q-00053 0001 Amendment.pdf | ||
| II_2 Attachment 1_Pricing Sheet_UPDATE 1.xlsx | XLSX spreadsheet | |
| I_4 JOFOC Final August 2026 Redacted.pdf | ||
| Attachment 3_Monthly Staffing Report.xlsx | XLSX spreadsheet | |
| Attachment 1_Pricing Sheet.xlsx | XLSX spreadsheet | |
| Cover Notice.pdf | ||
| Attachment 2_Past_Performance_Questionnaire_PPQ.pdf | ||
| II_1 RFP 205AE9-26-Q-00053 August 2026 phased 9.pdf |
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