Installation of fireproofing insulation at Chief of Mission Residence in Madrid, Spain

The U.S. Embassy Madrid, operating under the Department of State, is soliciting quotations for the installation of fireproofing insulation at the Chief of Mission Residence in Madrid, Spain through Request for Quotation 19SP5026Q0005. The procurement encompasses fire-resistant insulation application to approximately 65 square meters of ceiling and walls, construction of one-hour fire-rated walls, sealing of penetrations with fire-rated sealants, installation of eight fire dampers with heat-activated sensors, supply and installation of approximately 20 square meters of aluminum catwalk grating, ceiling repair and painting, debris disposal, and testing and commissioning of all systems. Quotations must be submitted as firm fixed price offers with labor, materials, equipment, services, overhead, and profit included, with 21% Value Added Tax listed separately. The Government will evaluate proposals based on lowest priced, acceptable, responsible quoter, considering technical qualifications, financial responsibility, prior construction experience with references, proper licensing and permits, established business presence in Spain with English language capability, and appropriate insurance coverage. The deadline for receipt of quotations is February 17, 2026, at 16:00 local time, with a mandatory site visit conducted on January 22, 2026.

This procurement is not designated as a set-aside, with no incumbent contractor identified in the solicitation documents. The anticipated contract value ranges between $25,000 and $100,000, with two contract line items offered: CLIN 1 covers the primary fireproofing work and catwalk installation, while CLIN 2 covers fire dampers as an optional line item, with the Government determining post-award whether to award both CLINs or CLIN 1 only. The contractor must commence work within 5 calendar days of receiving the Notice to Proceed and complete all work within 40 calendar days thereafter, with liquidated damages of 500 Euros assessed per calendar day for delays beyond the completion schedule. The place of performance is located at Calle Serrano, 75, Madrid, Spain (postal code 28006), with work to be performed at the Chief of Mission Residence ground floor evacuation hall and associated areas requiring fireproofing enhancements to address fire safety code deficiencies.