InRow Chiller Maintenance

The Department of the Air Force Space Command is soliciting maintenance services for InRow chilled-water cooling units at the Air Force Technical Applications Center (AFTAC) data centers located at Patrick Space Force Base, Florida. The procurement covers comprehensive maintenance and repair services for 57 InRow RP Chilled Water Coolers, including preventive maintenance, next business day on-site support, manufacturer technical support, firmware updates, and adherence to strict cybersecurity standards including AFI 17-130, DoDI 8500.01, and FIPS 140-3 encryption requirements. Contractors must provide all personnel, equipment, tools, materials, and transportation necessary for maintaining the data center cooling infrastructure while following stringent facility access protocols and security procedures. The solicitation includes a mandatory site visit scheduled for August 27, 2025, at 9:00 AM EST, with questions due by August 29, 2025, and the Request for Quote deadline extended to September 11, 2025, at 12:00 PM Eastern. All submissions must be emailed to the contracting office, and contractors are responsible for taking their own measurements as the government does not accept risk for estimated dimensions.

This opportunity is designated as a 100% small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19,000,000. The contract structure includes a firm fixed-price base year running from October 1, 2025, through September 30, 2026, followed by four one-year option periods that could extend the contract through September 30, 2030, creating a potential five-year performance period. The work specifically involves maintaining 57 cooling units within AFTAC's secure data center environment, requiring semi-annual preventive maintenance and special asset tagging procedures. Performance will take place at Patrick Space Force Base, Florida, with all maintenance activities conducted during normal business hours (Monday through Friday) unless special after-hours arrangements are coordinated. The contractor must supply filters for the cooling units, perform careful maintenance around the VESDA fire suppression system, and coordinate all facility access through AFTAC facilities and security personnel. No incumbent contractor information is provided in the solicitation materials, and specific contract values have not been disclosed.