Ice Machine Preventive Maintenance 635-20-1-5406-0017 (Need date 1/1/2020)
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C25920Q0102
- Agency
-
Veterans Integrated Service Network 19
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 811219 Other Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Oklahoma City Health Care System 921 NE 13th St Oklahoma City OK 73104, United States
Notice details come from SAM.gov. Updated .
About this opportunity
This pre-solicitation notice seeks ice machine preventive maintenance services for 61 ice machines located at the Oklahoma City VA Health Care System in Oklahoma City, Oklahoma. The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 will issue a solicitation for a base year plus four option years of semi-annual preventive maintenance to be performed according to manufacturers' specifications. Interested vendors must respond by January 3, 2020. Evaluation will consider the vendor's ability to schedule services with and be monitored by the contracting officer's representative during normal business hours excluding federal holidays, use appropriate cleaning products, and maintain liability insurance.
The requirement is set aside for Service-Disabled Veteran-Owned Small Businesses. The predominant NAICS code is 811192 for commercial and industrial machinery and equipment repair and maintenance with an incidental PSC code of R699 for other maintenance, repair and rebuilding services not elsewhere classified. The pre-solicitation notice does not provide budget details but seeks preventive maintenance for two time periods annually on 61 ice machines from various manufacturers totaling potential annual and five year award values.
Notice text
Ice Machine Preventive Maintenance Service
Oklahoma City VA Health Care System
VA Medical Center
Oklahoma City, OK. 73104
BRIEF SCOPE OF WORK
Ice Machine Preventive Maintenance Services in accordance with the terms and conditions stated within this abbreviated Performance Work Statement (PWS).
The subsequent solicitation is planned to be a Base with Four possible Option Year(s) Contract.
This is a Request for Information (RFI) Only for Market Research purposes, no Award will be made from this RFI.
INSPECTION SERVICES:
General:
Contractor shall provide scheduled semi-annual preventive maintenance services of ice makers as specified within all updated manufacturer specifications and requirements.
Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish. Contractor must have adequate insurance protection against negligent work and other forms and follow all federal, state, local regulations related to this requirement.
All gauging and measurement equipment used shall be calibrated prior to use (within 1 calendar year) according to manufacturer s specifications or a standard traceable to the National Bureau of Standards.
Inventory:
Unit
Brand
Model #
Serial #
PMI#
1
Follett
110CT400A
30B1
635-EE55012
2
Hoshizaki
DCM-240BAE
D00790L
635-EE29465
3
Hoshizaki
DCM-240BAE
G13015H
635-EE24145
4
Hoshizaki
DCM-240BAE
G02439A
635-EE23124
5
Hoshizaki
DCM-240BAE
E00914A
635-EE53839
6
Hoshizaki
DCM-240BAE
D00677J
635-EE53840
7
Hoshizaki
DCM-240BAE
D00790L
635-EE29465
8
Hoshizaki
DCM-240BAF
B15856E
635-EE51926
9
Hoshizaki
DCM-240BAF
J02735L
635-EE26665
10
Hoshizaki
DCM-240BAF
J02842L
635-EE26669
11
Hoshizaki
DCM-240BAF
J02746L
635-EE26666
12
Hoshizaki
DCM-240BAH
H00645E
635-EE25010
13
Hoshizaki
DCM-270BAH
P15126A
635-EE29466
14
Hoshizaki
DCM-270BAH
S01650B
635-EE33725
15
Hoshizaki
DCM-270BAH
T26053G
635-EE40996
16
Hoshizaki
DCM-270BAH
P15113A
635-EE29463
17
Hoshizaki
DCM-270BAH
C09967K
635-EE54221
18
Hoshizaki
DCM-270BAH
N04542J
635-EE29335
19
Hoshizaki
DCM-270BAH
V20892H
635-EE148837
20
Hoshizaki
DCM-270BAH
S01644B
635-EE33724
21
Hoshizaki
DCM-270BAH
P15118A
635-EE29462
22
Hoshizaki
DCM-270BAH
S02894G
635-EE34122
23
Hoshizaki
DCM-270BAH
D12662G
635-EE57482
24
Hoshizaki
DCM-270BAH
D02447F
635-EE56369
25
Hoshizaki
DCM-270BAH
D01727D
635-EE55769
26
Hoshizaki
DCM-270BAH
D12665G
635-EE57481
27
Hoshizaki
DCM-270BAH
C09964K
635-EE54219
28
Hoshizaki
DCM-270BAH
S01608B
635-EE33726
29
Hoshizaki
DCM-270BAH
P15120A
635-EE29464
30
Hoshizaki
DCM-270BAH
P15117A
635-EE29618
31
Hoshizaki
DCM-270BAH
B05398B
635-EE51791
32
Hoshizaki
DCM-270BAH
C08700E
635-EE53470
33
Hoshizaki
DCM-270BAH
A02013A
635-EE49711
34
Hoshizaki
DCM-270BAH
C09960K
635-EE54220
35
Hoshizaki
DCM-270BAH
S02188D
635-EE34113
36
Hoshizaki
DCM-270BAH
V20899H
635-EE48836
37
Hoshizaki
DCM-270BAH
N03701D
635-EE24146
38
Hoshizaki
DCM-270BAH
R00631M
635-EE31979
39
Hoshizaki
DCM-270BAH
A02037A
635-EE49474
40
Hoshizaki
DCM-270BAH
A03414G
635-EE50485
41
Hoshizaki
DCM-270BAH
E05609E
635-EE60273
42
Hoshizaki
DCM-270BAH
F00195H
635-EE62142
43
Hoshizaki
DCM-450BAE
F01327D
635-EE21685
44
Hoshizaki
DCM-450BWE
C10066L
635-EE19926
45
Hoshizaki
DCM-450BWE
E10368L
635-EE21374
46
Hoshizaki
DCM-450BWE
E10359L
635-EE21373
47
Hoshizaki
DCM-500BAH
V31396H
635-EE48838
48
Hoshizaki
DCM-500BAH
V31313G
635-EE48315
49
Hoshizaki
DCM-500BAH
V11684M
635-EE49473
50
Hoshizaki
DCM-500BAH
M03820D
635-EE28294
51
Hoshizaki
DCM-500BAH
V31369H
635-EE48484
52
Hoshizaki
DCM-500BAH
V11674M
635-EE49472
53
Hoshizaki
F-330BAH
A01653H
635-EE51138
54
Hoshizaki
F-330BAH
A01454E
635-EE50590
55
Hoshizaki
F-330BAH
A01588F
635-EE50588
56
Hoshizaki
F-330BAH
A01459E
635-EE50589
57
Hoshizaki
KM-500MWE
G15876F
635-EE78966
58
Hoshizaki
KM-500MWE
G15874F
635-EE36908
59
Hoshizaki
KM-500MWH
Q03705C
635-EE78965
60
Hoshizaki
KM-500MWH
Q03708C
635-EE54932
61
Manitowoc
QM45A
310233821
635-EE79099
Deliverables and Performance:
Semi-Annual Preventive Maintenance services are to be performed during the following time periods:
2nd Quarter: January thru March of contract year.
4th Quarter: July thru September of contract year
Maintenance Services for Ice Makers:
Ice Makers shall be serviced in accordance with manufacturers recommendations on a semi-annual basis. Manufacturers servicing recommendation and manuals are located at the following locations:
Hoshizaki: http://hoshizakiamerica.com/manuals/
Manitowoc: https://www.manitowocice.com/Downloads#Document-Finder
Follett: https://www.follettice.com/tech-support-and-resources/technical-documentation?field_resource_industry_target_id=1
Additional Requirements:
At completion of servicing, each unit will be initialed and dated.
Filter changes will be performed during each maintenance cycle.
Exterior cleaning to be completed.
Only two units can be services at one time unless given prior permission by COR.
Oklahoma City Maintenance Staff will bring units to designated onsite servicing area. Units shall be serviced onsite at the Oklahoma City VAMC.
Contractor shall only use cleaning and sanitizing products in accordance with manufacturer s instructions.
SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled work will be performed only during VAMC s normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday excluding federal holidays). Vendor shall provide at least two weeks notice to the Contracting Officer s Representative (COR) prior to performing the work. Only two ice makers at a time can be out of service for the inspection, service and cleaning procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work. Check in/out procedures: Prior to commencement of and immediately after each service visit, the contractor and/or contractor s authorized repair technician must check in and out with the VAMC COR.
FEDERAL HOLIDAYS: Federal holidays are any calendar days designated by statute or executive order as federal holidays. Federal holidays consist of New Year s Day, Martin Luther King Jr. s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas.
DOCUMENTATION: Contractor shall provide this VA HCS with individual service reports, which describes the inspection services performed on each piece of equipment.
Provide complete written report of the inspection fully describing all services performed and certification that unit has been cleaned and sanitized. The report shall contain copies of preventive maintenance procedures used along with any logs taken.
Furnish report within two weeks of each facility inspection by email to the COR.
All safety-related deficiencies shall be immediately reported to the COR, during the inspection visit.
PROTECTION FROM DAMAGE: Contractor shall provide all labor, materials, and equipment necessary for protection of VA HCS personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.
RESPONSE REQUESTS: Contractor shall only respond to requests for service from VA HCS CO or COR. If service is requested from any other source the Contractor is to advise the caller of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government.
CHECK IN/OUT PROCEDURES: Prior to commencement of, and immediately after each service visit, the Contractor or his authorized repair technician must check in and out with the VA HCS COR (during normal working hours). Contractor will be required to obtain contractor badges provided by the VA HCS.
LIABILITY INSURANCE: Contractor must provide this VA HCS with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VA HCS.
Files
| File | Type | Posted |
|---|---|---|
| 36C25920Q0102-005.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Ice Machine Preventive Maintenance VA Medical Center Oklahoma City OK 73104 (Base with Four Option Years) | Award Notice | |
| Ice Machine Preventive Maintenance 635-20-1-5406-0017 (Need date 1/1/2020) | Solicitation | |
| This notice | Pre-Solicitation |
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