36C25920Q0102-005.docx

Contract Opportunity Presolicitation Notice

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Presolicitation Notice J Ice Machine Preventive Maintenance 635-20-1-5406-0017 (Need date 1/1/2020) 80111 36C25920Q0102 01-03-2020 N

SDVOSBC

811219 Department of Veterans Affairs Network Contracting Office

NCO 19

1011 Honor Heights Drive Greenwood Village CO 80111 Lance Davis lance.davis2@va.gov Oklahoma City Health Care System 921 NE 13th St Oklahoma City OK 73104

USA

https://www.oklahoma.va.gov/ https://www.oklahoma.va.gov/ lance.davis2@va.gov Lance Davis Contracting Officer Ice Machine Preventive Maintenance Service Oklahoma City VA Health Care System VA Medical Center Oklahoma City, OK. 73104

BRIEF SCOPE OF WORK

Ice Machine Preventive Maintenance Services in accordance with the terms and conditions stated within this abbreviated Performance Work Statement (PWS).

The subsequent solicitation is planned to be a Base with Four possible Option Year(s) Contract.

This is a Request for Information (RFI) Only for Market Research purposes, no Award will be made from this RFI.

1. INSPECTION SERVICES:

a. General:

i. Contractor shall provide scheduled semi-annual preventive maintenance services of ice makers as specified within all updated manufacturer specifications and requirements.

ii. Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish. Contractor must have adequate insurance protection against negligent work and other forms and follow all federal, state, local regulations related to this requirement.

iii. All gauging and measurement equipment used shall be calibrated prior to use (within 1 calendar year) according to manufacturer’s specifications or a standard traceable to the National Bureau of Standards.

b. Inventory:

c. Deliverables and Performance:

i. Semi-Annual Preventive Maintenance services are to be performed during the following time periods:

2nd Quarter: January thru March of contract year.

4th Quarter: July thru September of contract year

ii. Maintenance Services for Ice Makers:

1. Ice Makers shall be serviced in accordance with manufacturers recommendations on a semi-annual basis. Manufacturers servicing recommendation and manuals are located at the following locations:

a. Hoshizaki: http://hoshizakiamerica.com/manuals/

b. Manitowoc: https://www.manitowocice.com/Downloads#Document-Finder

c. Follett: https://www.follettice.com/tech-support-and-resources/technical-documentation?field_resource_industry_target_id=1

2. Additional Requirements:

a. At completion of servicing, each unit will be initialed and dated.

b. Filter changes will be performed during each maintenance cycle.

c. Exterior cleaning to be completed.

d. Only two units can be services at one time unless given prior permission by COR.

e. Oklahoma City Maintenance Staff will bring units to designated onsite servicing area. Units shall be serviced onsite at the Oklahoma City VAMC.

f. Contractor shall only use cleaning and sanitizing products in accordance with manufacturer’s instructions.

2. SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled work will be performed only during VAMC’s normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday excluding federal holidays). Vendor shall provide at least two weeks’ notice to the Contracting Officer’s Representative (COR) prior to performing the work. Only two ice makers at a time can be out of service for the inspection, service and cleaning procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work. Check in/out procedures: Prior to commencement of and immediately after each service visit, the contractor and/or contractor’s authorized repair technician must check in and out with the VAMC COR.

3. FEDERAL HOLIDAYS: Federal holidays are any calendar days designated by statute or executive order as federal holidays. Federal holidays consist of New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas.

4. DOCUMENTATION: Contractor shall provide this VA HCS with individual service reports, which describes the inspection services performed on each piece of equipment.

a. Provide complete written report of the inspection fully describing all services performed and certification that unit has been cleaned and sanitized. The report shall contain copies of preventive maintenance procedures used along with any logs taken.

b. Furnish report within two weeks of each facility inspection by email to the COR.

c. All safety-related deficiencies shall be immediately reported to the COR, during the inspection visit.

5. PROTECTION FROM DAMAGE: Contractor shall provide all labor, materials, and equipment necessary for protection of VA HCS personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

6. RESPONSE REQUESTS: Contractor shall only respond to requests for service from VA HCS CO or COR. If service is requested from any other source the Contractor is to advise the caller of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government.

7. CHECK IN/OUT PROCEDURES: Prior to commencement of, and immediately after each service visit, the Contractor or his authorized repair technician must check in and out with the VA HCS COR (during normal working hours). Contractor will be required to obtain contractor badges provided by the VA HCS.

8. LIABILITY INSURANCE: Contractor must provide this VA HCS with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VA HCS.