HVAC System Repairs & Services (SGP Site - Billings, OK)
Closed Solicitation Posted
- Solicitation number
- 6-B187-Q-00445-00
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Billings, Oklahoma 74630, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science seeks on-call HVAC repair, maintenance, and emergency response services at the ARM Southern Great Plains fixed facility in Billings, Oklahoma, with quotations due September 22. This is a Time-and-Materials Purchasing Agreement with no set-aside, spanning a base year from November 1, 2026, through October 31, 2027, and two optional one-year extensions available through October 31, 2029.
Place of performance is Billings, Oklahoma. The contractor must furnish qualified labor, supervision, materials, tools, equipment, replacement parts, and technical support for routine and emergency HVAC diagnostics, maintenance, repair, and restoration services, including after-hours, weekend, and holiday response with a 24-hour emergency turnaround requirement. All personnel performing work must be U.S. citizens with acceptable identification and must complete Argonne Contractor Safety Orientation, NFPA 70E training (current within three years), lockout/tagout certification (current within three years), OSHA 10 training for the designated Environmental Safety and Health representative and at least one on-site technician, and review of the High Risk Job Safety Analysis (ANL-209H). The contractor must obtain written Notice to Proceed before commencing work.
Quotations must include representations and certifications (ANL-70A), Service Contract Labor Standards Certification (PD-120), completed High Risk Job Safety Analysis (ANL-209H), Certificate of Insurance naming UChicago Argonne, LLC, The University of Chicago, and the U.S. Government as additional insureds, and completed Price Schedule (Appendix C). Insurance requirements include Commercial General Liability at $2,000,000 per occurrence and aggregate, Automobile Liability at $1,000,000 combined single limit, and Workers' Compensation at statutory limits with $1,000,000 employer's liability. Payment terms are Net 30 days. The NAICS code is 811310, Commercial and Industrial Machinery and Equipment Repair and Maintenance; PSC is J041.
Notice text
The objective of this Time-and-Materials Purchasing Agreement is to provide the SGP campus with on-call HVAC repair, maintenance, and emergency response services. The Contractor shall furnish all required qualified labor, supervision, materials, tools, equipment, replacement parts, and technical support necessary to inspect, troubleshoot, service, maintain, repair, and restore HVAC systems and associated components on an as-needed basis. Services shall include routine and urgent work, including after-hours, weekend, and holiday emergency response, to help ensure HVAC systems remain safe, reliable, and operational in support of facility operations, occupant comfort, equipment protection, and mission continuity.
Please furnish quotation to supply the materials and/or services indicated on page two (2), review the applicable documentation, and return any required documents to jmangis@anl.gov.
Any inquiries are to be directed to Jazlyn Mangis, (630) 252-6884, jmangis@anl.gov
Applicable Documentation:
- Appendix "A", Terms and Conditions for Labor Hour and Time and Materials Contracts, ANL-528, dated April 24, 2024. Review and Accept
- Appendix “B” Argonne Statement of Work, SOW, dated September 14, 2026. Review
- Appendix “C” Price Schedule, dated September 15, 2026. Complete and Return
- High Risk Off-Site 10 CFR 851-Applicable Supplemental Conditions, ANL-366HOS-851, dated April 10, 2024. Review and Accept
- High-Risk Job Safety Analysis (JSA), ANL-209H, dated August 7, 2024. Complete and Return
- Pre-Award Information, Representations and Certifications, ANL-70A, dated March 26, 2025. Complete and Return
- Service Contract Labor Standards Certification, PD-120, dated September 19, 2024. Complete and Return
The attached RFP/RFQ and only Argonne Terms and Conditions will govern any resultant order.
Instructions for High-Risk Service on the Argonne Site
The following must be completed and returned for the instructions:
- Completed High-Risk Job Safety Analysis Form, ANL-209H, is to be sent to the Argonne Procurement Representative, Jazlyn Mangis via e-mail at jmangis@anl.gov.
- Insurance Certificate as noted in Section Three (3) of Form ANL-366HOS-851 is to be sent to the Buyer, Jazlyn Mangis via e-mail at jmangis@anl.gov and shall provide by appropriate language that The UChicago Argonne, LLC, The University of Chicago and the US Government are additiona l insureds; that the insurance afforded by such policies is primary insurance and, that all rights of the insurer for contribution from other insurers of The UChicago Argonne, LLC, The University of Chicago and the US Government are waived. Please make sure the Certificate Holder name is UChicago Argonne, LLC operator of Argonne National Laboratory.
No on-site work shall begin until a “Notice to Proceed” is received by the contractor from the Argonne Procurement Representative.
Proposal will be considered incomplete if any of the requested information, listed below, is not provided.
Provide the following with your quotation:
- Signed Page one of the RFQ (ANL-70).
- Completed Price Schedule (Appendix C).
- Completed Representations and Certifications (ANL-70A).
- Completed Service Contract Act Certification (PD-120).
- Completed JSA (ANL-209H).
- Certificate of Insurance.
- Are there any available discounts for DOE or does this order fall under GSA contract pricing (if yes, please include contract # and expiration date)?
Files
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