HVAC Preventive Maintenance, Superior National Forest

The Department of Agriculture Forest Service seeks HVAC preventive maintenance services at 16 facility locations across the Superior National Forest in Minnesota, with quotations due August 10, 2026 at 5:00 PM Central Daylight Time. This is a Total Small Business Set-Aside with a $19 million size standard; NAICS 238220.

Place of performance is Duluth, Minnesota, spanning four ranger districts (Kawishiwi, Laurentian, Tofte, and Gunflint). The contract covers preventive maintenance labor, transportation, equipment, and tools for HVAC systems and components including controls, boilers, pumps, condensing units, furnaces, filters, air handling units, and energy recovery units.

The contract structure is firm-fixed price with one base year (August 20, 2026 to August 19, 2027) and four one-year option periods. Pricing is submitted on a per-location, per-service-month basis for base and option years, plus separate hourly rates and mileage for emergency services. All offerors must submit prices for every line item to be considered responsive. Amendment 0001 (issued July 28, 2026) clarifies that the Government requires MERV 13 filter replacement once annually and permits a qualified Honeywell Authorized subcontractor for controls work at the Kawishiwi District Office if identified in the proposal.

For Kawishiwi locations, offerors must be Honeywell dealers with five years of documented experience on Honeywell Webs N4 Jace control systems and must include a yearly software maintenance agreement. Service Contract Act prevailing wage applies: $34.88 per hour plus fringe benefits for Heating, Ventilation, and AC Mechanics.

Evaluation prioritizes past performance, experience, supplies/tools/equipment, key employees, and project approach, with award to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. Questions were due July 27, 2026 at 1:00 PM Central Standard Time. The contracting officer is Shad Stoddard (shad.stoddard@usda.gov).