HVAC Maintenance for Dallas/Herzog/Grand Prairie

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is soliciting HVAC maintenance services including filter replacement, inspection, preventative maintenance, corrective repair, emergency repair, and service calls. Key contract requirements mandate that all technicians be EPA Section 608 certified, NATE certified, and possess state/local HVAC licenses with minimum four years of experience, while a full-time on-site Project Coordinator from the prime contractor must have three to five years of HVAC/electrical/operations experience. The contractor must develop a new preventative maintenance program, maintain detailed maintenance logs submitted within three working days of completion, provide all maintenance materials and consumables, and respond to emergency calls with phone acknowledgment within one hour and on-site arrival within two hours, 24/7. The contract will be evaluated using comparative best-value analysis based on technical capability, price reasonableness, and past performance, with pricing submitted as flat rates per line item plus an additional $200,000 annual allocation for corrective and emergency repairs. Critical deadlines include April 17, 2026 at 1:00 PM Central Time for submission of technical questions and May 4, 2026 at 4:00 PM Central Time for proposal submission.

This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with an estimated total contract value of $19 million across the base year and four optional renewal periods. The contract covers three VA facilities: Dallas VA Medical Center (4500 S. Lancaster Rd., Dallas, TX 75216), Herzog Veteran Resource Center (4900 S. Lancaster Rd., Dallas, TX 75216), and Grand Prairie VA OPC Clinic (2737 Sherman Street, Grand Prairie, TX 75051-1027), with all work governed by Service Contract Labor Standards wage determination 2015-5227. The base contract period runs from June 1, 2026 through May 31, 2027, with four optional one-year renewal periods extending through May 31, 2031. Site visits were conducted on April 14-15, 2026, and preventative maintenance must be performed on quarterly, semi-annual, and annual schedules per detailed specifications provided in the solicitation exhibits. Non-SDVOSB subcontractor payments are limited to no more than 50% of government-paid amounts under the applicable VAAR restrictions.