Hotel Accommodation and Related Services
Closed Solicitation Posted
- Solicitation number
- 19GB5026Q0012
- Agency
-
US Embassy Libreville
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Libreville Estuaire 4000 Gabon
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Libreville, under the Department of State, is soliciting hotel accommodation and related services to support a multi-day workshop organized by the U.S. Department of Justice. The contractor must provide approximately 100-125 hotel rooms with daily housekeeping, high-speed Wi-Fi, 24/7 front desk services, air conditioning, private bathrooms, and workspace for workshop participants from May 16-24, 2026, with core dates of May 18-22, 2026. The primary focus is on single-occupancy accommodations with limited double-occupancy rooms as needed, and the hotel must be co-located with or immediately adjacent to an international-standard conference venue with walking access between guest rooms and meeting spaces. The contract will be awarded as a firm-fixed-price agreement to the responsible company submitting the lowest acceptable offer based on initial quotations, potentially without discussions unless necessary. Quotations are due by May 8, 2026, and must include itemized nightly rates for single and double occupancy, all applicable taxes and service charges, breakfast inclusion details, and flexible cancellation and modification terms.
This solicitation carries no set-aside designations and does not identify any potential incumbents or current contractors. No specific budget range or award value is disclosed in the solicitation materials. The contractor must be registered in the System for Award Management (SAM) prior to contract award and must provide a designated single point of contact for group coordination and rooming list management. Payment terms are Net 30 days after invoice receipt and service acceptance, with offer validity of 30 days. The place of performance is Libreville, Gabon, where the hotel facility must provide controlled access and secure premises to accommodate the U.S. Government guests attending the workshop.
Notice text
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The purpose of this fixed price contract is to obtain Hotel Accommodation and Related Services for U.S. Government at Libreville for a US Embassy Libreville guests. The Contractor shall provide availability of rooms during the named period
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
All contractors have to be registered in the SAM (System for Award Management) Database
SAM.gov | Home prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
The guidelines for registration in SAM are also available at:
Please kindly send the commercial offer and technical offer separately https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM
This opportunity is subject to 52.229-12 Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 35KB, if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| Scope of Work (SOW) - May 18-22 Room Block - 01.pdf |
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