HIHW Quarterly HVAC Maintenance

The National Oceanic and Atmospheric Administration seeks quarterly HVAC maintenance services at the Hawaiian Islands Humpback Whale National Marine Sanctuary Kihei campus, with proposals due August 10, 2026 at 11:00 AM EST. This is a total small business set-aside under NAICS 238220, Plumbing, Heating, and Air-Conditioning Contractors.

Place of performance is 726 S. Kihei Road, Kihei, Hawaii. The contract is firm-fixed-price with a one-year base period from September 1, 2026 through August 31, 2027, plus four optional one-year renewal periods through August 31, 2031. Performance period is one year with four additional optional years. Work includes quarterly routine preventative maintenance, necessary repairs, life cycle assessment, and replacement of end-of-life units across HVAC systems in the Classroom Building, Visitor's Center, Learning Center, and Wet Lab—including an 8-ton Mitsubishi VRF unit, four Marvair units, one Skymark unit, two Fujitsu ductless split-systems, and one Carrier DX system. Routine maintenance items (filters, belts, refrigerant charge) are included in quarterly fixed pricing; non-maintenance repairs and major component replacements exceeding $2,500 require separate quote and approval. Contractor access is 8:00 AM to 9:30 AM Monday through Friday, with water and electrical utilities provided. Standard EPA Section 608 refrigeration certification and state HVAC contractor licensing are required; no manufacturer-specific certifications required. Work must comply with Service Contract Act wage determination WD 2015-5739, Revision 27.

Evaluation is pass-fail on technical acceptability with demonstrated relevant experience within two years and past performance on related contracts, with award to the lowest-priced, technically acceptable offer. Quoters must submit past performance references from contracts within the past three years and maintain SAM registration with active UEID/CAGE CODE. No incumbent contractor exists. Amendment 0001 extends the deadline to August 10 and provides Q&A responses to ten inquiries.