Helium Refrigeration System

Brookhaven Science Associates, LLC, operator of Brookhaven National Laboratory under a U.S. Department of Energy prime contract, solicits quotes for a Helium Refrigeration System with quotes due August 10, 2026 and questions due August 5, 2026. This is full and open competition with no set-aside.

Place of performance is Upton, New York. The system must be a closed-cycle helium liquefaction/refrigeration unit capable of 260 liters per hour at 4.5K, including a helium compressor system, liquid helium storage dewar with minimum 7,000-liter capacity, fine oil removal and gas management system, refrigerator cold box with PLC/junction box panel, supervisory PC, co-axial transfer line spool, and cryogenic male bayonet-coupling components where applicable. The system may be new, used, refurbished, or assembled from previously operated components; requirements for new manufacture apply to demonstrate safe operation, code compliance, interface compatibility, and performance at BNL. Site utilities available include cooling water at 86 degrees Fahrenheit, three-phase 480VAC/60Hz electrical power, and compressed instrument air at 100 psig with -60 degrees Celsius dewpoint. The supplier's scope excludes valve boxes, analyzers, helium buffer tanks, liquid-nitrogen tanks, and inter-equipment piping beyond the cold-box-to-dewar transfer-line spool. Anticipated delivery is 18 weeks after award; system commissioning is scheduled for 38 calendar weeks after award.

Award will be firm-fixed-price to the responsive and responsible offeror with the lowest total price meeting all technical requirements. Payment terms are Net 30 (Net 10 for small businesses). The NAICS code is 325120, Industrial Gas Manufacturing, with a size standard of 1,200 employees. Offerors not small or foreign businesses and expecting offers exceeding $900,000 must submit a Small Business Subcontracting Plan with targets of 49 percent small business, 5 percent small disadvantaged business, 5 percent women-owned business, 3 percent HUBZone, 3 percent veteran-owned, and 3 percent service-disabled veteran-owned business. The procurement is subject to FAR Part 25, Buy American Act. Pricing must be all-inclusive in U.S. dollars, FOB Brookhaven National Laboratory with freight prepaid (domestic) or DDP (international); vendors must identify place of manufacturer and, for foreign-origin items, provide Harmonized Tariff Schedule codes. The system must comply with ASME code requirements, electrical safety standards including NRTL certification, ASME B30.26 and ASME BTH-1 lifting hardware requirements, and Low Smoke Zero Halogen cable specifications. Suppliers must maintain ISO 9001 certification (or equivalent for used equipment) and document quality records; BSA retains facility inspection access with 10 working days' advance notice. Successful offerors must complete Vendor ACH Authorization, W-9 (domestic), or W-8 (foreign) forms.