Harpers Ferry Dining and Education building HVAC Replacement
Closed Solicitation Posted
- Solicitation number
- 12441926Q0038
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- Z1FD Maintenance Of Dining Facilities
- Place of performance
- Harpers Ferry, West Virginia 25425, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service seeks replacement of HVAC split systems in the Dining Hall and Education Building at the Harpers Ferry Job Corps Civilian Conservation Center, with quotations due August 27, 2026, and questions due August 12, 2026. This is a Total Small Business Set-Aside foreclosing competition outside that pool.
Place of performance is Harpers Ferry, West Virginia (146 Buffalo Road, Harpers Ferry, WV 25425). Work must begin within 10 calendar days of notice to proceed and be completed within 90 calendar days. The project runs September 1 through November 30, 2026. An organized site visit is scheduled for August 5, 2026 at 10:00 AM EDT; contractors must RSVP with attendee count no later than 72 hours prior to Michael Twigg at Michael.Twigg@usda.gov.
The Dining Hall work involves replacement of two oil-fired furnaces paired with heat pumps per specification Section 235416.16; alternative all-electric configurations are not permitted. The Education Building requires replacement of three heat pump units with auxiliary electric heat kits (26 kW standard, up to 30 kW acceptable if unavailable). All equipment must be Energy Star-certified or meet ASHRAE 90.1 minimum efficiency standards. Electrical work includes branch circuit modifications to current National Electric Code standards and thermostat replacement. Refrigerant linesets require new insulation with filter dryers. Third-party electrical inspection by a state-licensed or ICC-certified inspector is required at contractor expense. All painted surfaces must be treated as potentially lead-contaminated. Interior painting requires low or zero VOC products. Performance and payment bonds are required.
Estimated contract value is $100,000 to $250,000. Evaluation weighs technical approach and demonstrated prior experience (minimum three similar projects completed in the past five years) for acceptability, with price as the final selection criterion. Award will be made to the lowest priced, technically acceptable offeror. NAICS code 238220; size standard $19 million. Quotations are submitted via email to Arthur Courtney at arthur.courtney@usda.gov, 770-297-3072.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 12441926Q0038 is issued as a Request for Quotation (RFQ) for the replacement of HVAC unit for the Dining Hall and Education Building.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238220. The small business size standard is $19 million. This acquisition is a Total Small Business Set-aside. All responsible sources may submit a quotation which will be considered by the agency.
The project is at the Harper Ferry Job Corps Civilian Conservation Center.
Address is The address is 146 Buffalo Rd, Harpers Ferry, WV 25425.
Driving instructions can be obtained from the Center by calling 304-728-5708.
For additional information, Offeror's should review the solicitation and attachments in their entirety.
There will be one (1) site visit on 05 August 2026 at 1000 EDT. The location The location is 146 Buffalo Rd, Harpers Ferry, WV 25425.The POC is Michael Twigg. In order to facilitate conference preparations, contractors must RSVP with the number of attendees no later than 72 hours prior to the start of the site visit. RSVPs must be sent to Michael Twigg at Michael.Twigg@usda.gov.
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