H961--Generator maintenance and Load Bank Testing (01/15/2026 - 12/31/2026) Base Plus four 1 Year Options

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 is soliciting competitive bids for generator maintenance and load bank testing services under RFQ 36C25926Q0084. The procurement requires comprehensive preventative maintenance, repair services, and load bank testing for 13 emergency and standby generators across multiple facilities, including the Jack C Montgomery VA Medical Center in Muskogee, Oklahoma, and a Veterans health facility in Tulsa. Contractors must provide all personnel, equipment, tools, materials, and supervision for semi-annual and annual preventive maintenance, emergency on-call repair services meeting NFPA 110 standards, and load bank testing in accordance with manufacturer requirements. Key qualifications include manufacturer certification from Caterpillar, Cummins, and Kohler, with demonstrated capability to respond to emergency callbacks within 4 hours and complete repairs within 24 hours or as extended by the Contracting Officer. The most recent amendment (Amendment 0004) extended the proposal deadline to February 18, 2026, at 10:00 CST and included updated performance work statements, questions and answers, and revised equipment schedules.

This solicitation is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 811210 with a size standard of $34 million. The contract period runs from March 1, 2026, through February 28, 2027, with four one-year renewal options extending through February 28, 2031, providing a potential five-year engagement. The 13 generators being serviced range in capacity from 220V/250KW to 12.5KV/3.1MW and include Caterpillar, Cummins, John Deere, and Kohler models across multiple facility locations in Oklahoma. Pricing is structured on a firm-fixed-price basis with individual line items for specific maintenance tasks, oil changes, radiator dry ice cleaning (2 units annually), load bank testing, and a $1,000 per equipment parts allowance, with contractors required to submit detailed maintenance reports within seven days of service completion. Performance will be evaluated based on contractor capability to meet technical and safety requirements, including submission of comprehensive safety plans and lock-out/tag-out procedures, with normal operations occurring during business hours (0800-1630 Monday-Friday) unless otherwise authorized.