36C25025Q0895_1.docx
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- Solicitation number
- 36C25025Q0895
About this file
This document is a Presolicitation Notice for chemical hoods and HEPA filters testing and maintenance services at the Department of Veterans Affairs (VA). The solicitation seeks a Service-Disabled Veteran Owned Small Business (SDVOSBC) to provide a firm fixed-price contract for comprehensive testing, certification, preventive maintenance, and filter replacement for critical containment and ventilation equipment at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The contract will be for one base year with four option years, with an anticipated award date of October 27, 2025.
Key details include testing services for Primary and Secondary Engineering Controls, Biological Safety Cabinets, Laminar Airflow Workstations, and other critical systems in pharmacy, laboratory, surgical, isolation, and research areas. Testing will encompass smoke pattern testing, microbial sampling, particle counting, airflow measurements, and HEPA/pre-filter testing. The solicitation is 100% set-aside for SDVOSBCs, with NAICS code 541620 and a size standard of $19.5 million. Solicitation packages will be available on October 3, 2025, through SAM.gov, with questions due by October 8, 2025, and quotations due by October 10, 2025, to be submitted via email to Jacob Bishop, the contract specialist.
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| Chemical Hoods and HEPA Filters Testing & Maintenance |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44131 |
| SOLICITATION NUMBER* |
| 36C25025Q0895 |
| RESPONSE DATE/TIME/ZONE |
| 10-10-2025 4:30 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| H941 |
| NAICS CODE* |
| 541620 |
| PLACE OF PERFORMANCE |
| Department of Veterans Affairs |
Richard L. Roudebush VAMC
1481 W 10th Street
Indianapolis IN
| POSTAL CODE |
| 46202 |
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490
Independence OH 44131
POINT OF CONTACT*
Jacob Bishop Contract Specialist jacob.bishop@va.gov 216-791-3800 ext. 61423
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This Solicitation shall result in a firm fixed-price contract for the period of one (1) year plus four (4) option years upon award. The contractor shall provide comprehensive testing, certification, preventive maintenance, and filter replacement services for chemical hoods, HEPA filtration systems, and other critical containment and ventilation equipment at the Richard L. Roudebush VA Medical Center, Indianapolis, IN.
The requested services shall include certification of Primary and Secondary Engineering Controls (PECs/SECs), Biological Safety Cabinets (BSCs), Laminar Airflow Workstations (LAFWs), Restricted Access Barriers (RABs), cleanroom environments, and air handling systems in pharmacy, laboratory, surgical, isolation, and research areas. Testing shall include, but is not limited to, smoke pattern testing (with video), viable and non-viable microbial sampling, particle counting, airflow and pressure measurements, and HEPA/pre-filter testing and replacement. All work shall be performed in accordance with USP <797>, USP <800>, NSF/ANSI 49, ISO 14644-1, CETA CAG-003, VHA Directive 1108.12, and other applicable federal and VA standards.
This procurement has been set-aside 100% for award to Service-Disabled Veteran Owned Small Business concerns. Offers from other than Service-Disabled Veteran Owned Small Business will not be considered and shall be rejected. Anticipated award date is October 27, 2025, for a period of one (1) year plus four (4) option years.
Solicitation packages will be available on or about October 3, 2025. Electronic solicitations may be obtained at no cost from the following URL: www.SAM.gov. All questions will be answered via Solicitation amendment. Questions must be submitted in writing to the Contract Specialist at the following e-mail address: Jacob.bishop@va.gov no later than 4:30 p.m. (ET) October 8, 2025.
Quotations are due no later than 4:30 p.m. (ET) on October 10, 2025, by email to Jacob.bishop@va.gov. NAICS 541620 applies. Size standard is $19.5 Million. No telephone requests will be accepted.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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