H344--Combustion tuning/instrument calibrations for boilers at Veterans Affairs Sierra Nevada Health Care System in Reno, NV.
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26126Q0497
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 21 is soliciting proposals for semiannual combustion tuning and instrument calibration services for boiler systems at the Veterans Affairs Sierra Nevada Health Care System in Reno, Nevada. The procurement involves tuning three Nebraska high-pressure water tube boilers and calibrating instrumentation and control systems for three boilers, a DA Tank, and a Condensate Tank. Qualified technicians must have completed at least one year of trade school plus five years of successful experience in institutional and industrial boiler plants, with current knowledge of Fireye combustion controls, transmitter calibration, and Fisher valve systems. Award will be made to the responsible offeror offering the best value based on technical capability, SDVOSB/VOSB evaluation preference, past performance, and price. The deadline for submission of proposals is April 1, 2026 at 10:00 AM PDT, with questions due by March 25, 2026.
This solicitation includes no set-aside designation and notes that boiler safety device testing will be procured separately under a different contract, with no current incumbent identified for this specific work. The estimated contract value is $19 million, with a base period of performance from June 1, 2026 through May 31, 2027, followed by four optional one-year renewal periods through May 31, 2031. The contract requires the contractor to submit complete written reports within 48 hours of each inspection and to maintain N+1 boiler capacity to allow for flexible scheduling of semiannual maintenance within single site visits. Prevailing wage rates and fringe benefits apply under Nevada County wage determinations, with monthly invoice payments to be made in arrears through electronic funds transfer. All work will be performed at the Veterans Affairs Sierra Nevada Health Care System located in Reno, Nevada.
Notice text
2 versions
Update #2 · Latest ·
QUESTIONS ANS ANSWERS:
Will Source testing need to be included in this bid?Â
VA RESPONSE: Not sure what you mean by source testing.
Will any part or all of the instrument calibration or testing need to be in accordance with BEI standards?Â
VA RESPONSE: This is not a BEI safety device test, this is to calibrate feedwater valves, transmitters, and feedwater controls along with tuning on 3 boilers.
Will money need to be added into the bid for Planned and Unplanned repairs
VA RESPONSE: No, repairs will be procured separately from this contract
Under the Price/Cost Schedule section there are 5 lines. I would assume that the first three would be for the 3 Nebraska boilers and the last two would be for the DA tank and the Condensate tank. Is this correct? If so, we could obviously perform instrumentation calibration, however, the combustion tuning and testing would not apply. With that being the case, the numbers given on these lines will be less.Â
VA RESPONSE: No, Line Items are in reference all requirements of the statement of work. EACH line item references a new period of performance. The scope specifies the 5 pieces of equipment and what is needed for each piece of equipment.
If repair money shall be added to the bid, will that apply to all 5 lines?Â
VA RESPONSE: No, repairs will be procured separately from this contract.
Will a site visit for this bid be scheduled? It would be ideal for all interested parties to perform a site visit for accurate pricing.
VA RESPONSE: No site visit is being offered for this procurement.
Is this contract strictly boiler combustion tuning and instrument calibrations or will it involve safety device testing as well according to the VHA 1810 & BEI latest manual?
VA RESPONSE: Yes, strictly boiler combustion tuning and instrument calibrations.
Does the site already have a boiler safety device testing contractor in place? If so, who is the incumbent?
VA RESPONSE: No, it was put on the safety contract which will be annual inspections by NBI certified inspector and safety device testing. In contracting now.
May a semi-annual combustion tuning & calibrations be performed in a single week site visit? For example, Boiler 1 tuning and calibrations on Monday, Boiler 2 on Tuesday, Boiler 3 Wednesday, etc. N+1 will be maintained.
That will be up to the contractor on what time they need to do the job.
What communication do the transmitters use?
The HART (Highway Addressable Remote Transducer) communication protocol is a widely used digital communication protocol in industrial automation, specifically designed for data exchange between process control devices (such as sensors, instruments, etc.) and control systems.
Please provide a list of all transmitters to be calibrated.
The transmitters needed are in the scope.
In the scope of work Section # 7 tuning and calibrations requirements: Â line B, it cuts off and no information is given of what the VA does to prepare the boilers. Please provide the remaining scope.
Boilers 1, 2, 3 will be Semi-annual tuning, burner combustion and 02 trim calibrations on natural gas and oil as well as testing the Low flue Gas Oxygen Level Interlock.
In the scope of work Section # 8 for Response time: What is the expectation when responding to the non-emergent and emergent issues? Such as sending a technician to site or responding to an inquiry via phone call & email.
List of Instruments and controls to be inspected and calibrated:
Boiler 1 drum level transmitter, pressure transmitter, and water level controller, feedwater valve
Boiler 2 drum level transmitter, pressure transmitter, water level controller, feedwater valve
Boiler 3 drum level transmitter, pressure transmitter, and water level controller, feedwater valve
DA tank drum level transmitter, pressure transmitter and water level controller, feedwater valve
Condensate tank drum level transmitter, pressure transmitter and water level controller, feedwater valve
Flue gas oxygen sampling, analyzing.
Boiler and economizer stack temperature transmitters.
If a technician needs to be sent for Section 8 response time, how do we bill for this?
We rotate boilers for contractors and help with venting off steam.
Update #1 ·
End of Solicitation
Files
| File | Type | Posted |
|---|---|---|
| 36C26126Q0497 0001.docx | DOCX document | |
| WD 2015-5593 REV 27 12.03.25.pdf | ||
| 36C26126Q0497_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| H344--combustion tuning/instrument calibrations | Award Notice | |
| This notice | Solicitation | |
| H344--Combustion tuning/instrument calibrations for boilers at Veterans Affairs Sierra Nevada Health Care System in Reno, NV. | Pre-Solicitation |
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