H312--Palo Alto Fire Alarm Maintenance Base + 4 Option Years 1/1/25-12/31/29

QUESTIONS & ANSWERS FOR 36C26124Q1020 FIRE ALARM SERVICES

Version 1 - 10/18/24

The Sam.gov listing and first page of document "36C26124Q1020_3' state that this is a SDVOSB set-aside, however third page states that this is a total small business set-aside. Could you please clarify which set-aside is being used?

Sorry I can not answer questions 1,7,and 8.

Will the VA host a formal site visit for all interested offerors?

Yes, supported by the Electronics Shop as scheduled. on Oct 24,25 and 28 2024 @ 9am pst.

Can you provide more system information such as model numbers?

With over 60 building we can not provide models for all, however 75% of our building are Notifier, 20% are Simplex and 5% is Edwards.

Is this for Fire Alarms only or Fire Alarms and Fire Sprinklers?

Fire Alarm and Sprinklers.

Outside of these 5 locations, where are the others located? What are the specific addresses of every building that needs service?

There are only 5 locations.

Can you please provide the most recent inspection reports?

Send email request to Anthony.losito@va.gov with specific building report requested.

The description on Sam.gov states this is a total small business set aside, but the classification on Sam.gov and the SF 1449 states SDVOSB? Please confirm set aside type

Refer to answer of question #1.

The NAICS code for this previously was 561621, it is now 922160? 922160 NAICS code appears to be for fire fighting and related services, which is not the scope of work defined in the solicitation. Would the government consider revising the NAICS code back to 561621 to ensure alignment with the scope of work being requested?

Yes naics 561621 will be used instead of 922160

How many smoke detectors per building and type

How many heat detectors per building and type

How many monitor modules per building and type

How many relays per building and type

How many strobes per building and type

How many speaker strobes per building and type

Questions 9-14 are on the Excel attachment

How many wet sprinkler systems per building

Every building has sprinkler protection.

How many dry sprinkler systems per building

None

How many standpipes per building

One per building

How many deluge systems per building

None

How many pre-action systems per building

None

How many chemical systems per building

None

How many service calls were completed in the last year

Approximately 24

How many fire alarm repairs were completed in the last year and what repairs were made

Approximately 24 with repairs being defective parts, network cards and ground faults.

What are the outstanding deficiencies

None. All deficiencies from 2024 will be the responsibility of current contractor.

How many fire pumps per building, size, and type

Only 2 building have pumps, building 5 and 100/101.

How many elevators per building

Elevators are not part of this contract.

Who is responsible for the elevator contractor

Elevators are not part of this contract.

Is there a site visit

See answer to question 2.

Who is responsible for monitoring

Monitoring is covered under another separate contract.

What are the due dates for the annual inspection for each building

There is already a yearly schedule in place which must remain the same.

Version 2 - 10/22/24

Model of the FACP

Notifier 75%, Simplex 20% and Edwards 5%

Do they have POTS or Cellular

Pots

Last 5 Year completed Sprinkler/Standpipe

Not covered under this contract. Tested under a separate contract.

Fire Hydrant count

Not covered in this contract.

Do they have AS-BUILTS

Yes for the primary buildings only.

How many Backflows

Not covered in this contract.

How many PIV S

Approximately 55 that are monitored.

How Many FDC s Waffer or Quick Check

70

How many pull stations

Approximately 874

How many Booster panels

Approximately 12

How many Duct Detectors

Approximately 536

Control Panel Replacement and Emergency Services:

Section 4.1.4 mentions the replacement of control panels, which appears to go beyond standard service plans for inspection, testing, and maintenance. Could you kindly clarify the government's intent regarding the inclusion of these services? Specifically, does the government expect the contractor to replace control panels under the emergency services clause, or will this be treated as a separate service request?

Normal wear and tear will be covered under the contract, physical damage caused

for any reason will be treated as a separate expense to the government.

Battery Replacement:

Will the replacement of fire alarm panel system batteries be included as part of this project? Yes

Additionally, within the Palo Alto site, it is mentioned that an Edwards system is installed to monitor a carbon monoxide system, which requires the annual replacement of detector batteries. Could the government provide details on the quantity and type of batteries required for these detectors to ensure accurate pricing? Batteries are CR123A which are not covered under this contract. The Electronics Shop replaces those batteries.

Multi-Year NFPA Inspections:

We did not observe any mention of multi-year inspections as required by NFPA (e.g., 5-year internal obstruction testing, 3-year dry trip tests, 6-year damper inspections). Does the government intend to include these multi-year inspections, or are they excluded from the current scope of work? Excluded

Design Assessment Services:

Section 9.0 refers to design assessment services. Could the government elaborate on the scope of these services? Specifically, are these assessments meant to involve reviewing proposed designs for potential fail points and offering recommendations, or is there a more comprehensive role expected from the contractor? Not covered under this contract.

Existing Deficiencies:

Given that the contractor is required to maintain a clean fire alarm system, can the government provide a list of any existing deficiencies at the facilities, if applicable? This would allow us to assess the current system status and factor in any required corrective actions in our proposal. All existing deficiencies will be the responsibility of the current Fire Alarm Testing company and will be noted by the Electronics Shop as such. The new testing company will not be responsible.

Water Containment for Fire Sprinkler Testing:

Section 5.3 mentions the containment of water during sprinkler testing. Could the government provide further guidance on the intent and acceptable methods for water containment during these tests? Additionally, are there any past use cases or examples of containment solutions that have been deemed acceptable by the government? Water is either received by a drain or released on the street.

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PALO ALTO FIRE ALARM SERVICE

36C26124Q1020 SDVOSB SET ASIDE

SITE VISIT DATES & LOCATION:

October 24, 2024 at 9am | October 25, 2024 at 9am | October 28, 2024 at 9am

October 31, 2024 at 9am | November 01, 2024 at 9am

Where to meet: VA Palo Alto, Building 62, Main Lobby; 3801 Miranda Avenue, Palo Alto, CA 94304

Site #2 VA Palo Alto, Building 100, Main Lobby; 4951 Arroyo Rd, Livermore, CA 94550

Site #3: VA Palo Alto, Building 334, Main Lobby; 795 Willow Rd, Palo Alto, CA 94025

POINT OF CONTACT:

Anthony Losito // Cell: 650-512-9091 // Email: anthony.losito@va.gov

Vendors questions pertaining to the Solicitation document shall be directed to the Contract Specialist, Sable Williams at sable.williams1@va.gov

no later than five business days prior to the quote due date. All questions must be submitted in writing (email).

No exceptions. Questions after this date will not be entertained unless it is determined that pricing will be affected.

All interested vendors are encouraged to attend the scheduled site visit and to arrive on time. The scheduled site visit will not be delayed due to vendor s tardiness.

The VA is not responsible for providing meals or transportation to vendors. No other site visit will be offered after this schedule.