H259--emergency generator scheduled and unscheduled maintenance - northport VAMC

COMBINED SYNOPSIS/SOLICITATION SEMI-ANNUAL AND ANNUAL GENERATOR PREVENTICE MAINTENANCE AND LOAD BANK TESTING NORTHPORT VAMC

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR 13.5 Simplified Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through beta.sam.gov on RFQ reference number 36C24222Q0691.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 (eff. 05/24/2022) and VAAR Update 2008-32 (eff. 11/1/2021).

(iv) This solicitation is an Unrestricted open market solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 811310 COMMERCIAL AND INDUSTRIAL MACHINERY AND EQUIPMENT (Except Automotive and Electronic) REPAIR AND MAINTENANCE and has a small business size standard of $11 Million. The FSC/PSC is H259 Equipment and Materials testing Electrical and Electronic Equipment Components.

(v) This is a services contract to provide Semi-Annual and Annual Generator Preventive Maintenance and Load Bank Testing Services. Below is a template for pricing. Contractors may provide their own pricing document, but it must be broken down to allow for price reasonableness determination.

PRICING TABLE FOR: Semi-Annual and Annual Generator Preventive Maintenance and Load Bank Testing Services

LINE ITEM

DESCRIPTION

QUANTITY

UNIT

UNIT PRICE

TOTAL PRICE

0001

Base Period: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to accomplish the monthly generator load bank testing for all 13 generators at Northport VAMC

12

MO

0002

Base Period: shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full semi-annual services as stated in section 2.1.1 of the Statement of Work

2

SEMI-ANNUAL

0003

Base Period: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full annual services as stated in section 2.1.2 of the Statement of Work.

1

YR

0004

Base Period: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform semi-annual and annual coolant, oil, and fuel analysis as stated in sections 2.1.3 and 2.3.2 of the Statement of Work.

2

SEMI-ANNUAL

0005

Base Period: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work less than 32 hours.

1

HR

0006

Base Period: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work greater than 32 hours.

1

HR

Total Base Year:

1001

Option Year 1: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to accomplish the monthly generator load bank testing for all 13 generators at Northport VAMC

12

MO

1002

Option Year 1: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full semi-annual services as stated in section 2.1.1 of the Statement of Work

2

SEMI-ANNUAL

1003

Option Year 1: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full annual services as stated in section 2.1.2 of the Statement of Work.

1

YR

1004

Option Year 1: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform semi-annual and annual coolant, oil, and fuel analysis as stated in sections 2.1.3 and 2.3.2 of the Statement of Work.

2

SEMI-ANNUAL

1005

Option Year 1: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work less than 32 hours.

1

HR

1006

Option Year 1: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work greater than 32 hours.

1

HR

1007

Option Year 1: Contractor shall provide all materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform the battery replacement services as stated in section 2.3.3 and Battery Replacement Schedule of the Statement of Work.

1

YR

Total Option Year 1:

2001

Option Year 2: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to accomplish the monthly generator load bank testing for all 13 generators at Northport VAMC

12

MO

2002

Option Year 2: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full semi-annual services as stated in section 2.1.1 of the Statement of Work

2

SEMI-ANNUAL

2003

Option Year 2: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full annual services as stated in section 2.1.2 of the Statement of Work.

1

YR

2004

Option Year 2: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform semi-annual and annual coolant, oil, and fuel analysis as stated in sections 2.1.3 and 2.3.2 of the Statement of Work.

2

SEMI-ANNUAL

2005

Option Year 2: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work less than 32 hours.

1

HR

2006

Option Year 2: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work greater than 32 hours.

1

HR

Total Option Year 2:

3001

Option Year 3: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to accomplish the monthly generator load bank testing for all 13 generators at Northport VAMC

12

MO

3002

Option Year 3: shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full semi-annual services as stated in section 2.1.1 of the Statement of Work

2

SEMI-ANNUAL

3003

Option Year 3: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full annual services as stated in section 2.1.2 of the Statement of Work.

1

YR

3004

Option Year 3: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform semi-annual and annual coolant, oil, and fuel analysis as stated in sections 2.1.3 and 2.3.2 of the Statement of Work.

2

SEMI-ANNUAL

3005

Option Year 3: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work less than 32 hours.

1

HR

3006

Option Year 3: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work greater than 32 hours.

1

HR

3007

Option Year 3: Contractor shall provide all materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform the battery replacement services as stated in section 2.3.3 and Battery Replacement Schedule of the Statement of Work.

1

YR

Total Option Year 3:

4001

Option Year 4: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to accomplish the monthly generator load bank testing for all 13 generators at Northport VAMC

12

MO

4002

Option Year 4: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full semi-annual services as stated in section 2.1.1 of the Statement of Work

2

SEMI-ANNUAL

4003

Option Year 4: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform full annual services as stated in section 2.1.2 of the Statement of Work.

1

YR

4004

Option Year 4: Contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform semi-annual and annual coolant, oil, and fuel analysis as stated in sections 2.1.3 and 2.3.2 of the Statement of Work.

2

SEMI-ANNUAL

4005

Option Year 4: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work less than 32 hours.

1

HR

4006

Option Year 4: Contractor shall provide all, materials, equipment, tools, supervision, incidentals, travel, and services necessary to perform emergency maintenance and repair services as stated in section 2.3.3 of the Statement of Work greater than 32 hours.

1

HR

Total Option Year 4:

Base and All Options Total:

(vi) The required work is as contained below in the Statement of Work.

STATEMENT OF WORK

Emergency Power Supply System (EPSS) Maintenance

PURPOSE:

The Northport VA Medical Center is responsible for providing uninterrupted power during outages at multiple locations (See section 6.0). The scope of work for this contract is to provide semi-annual and annual preventative maintenance and inspections, fuel analysis studies, and repair and battery replacement services on the Emergency Power Supply System (EPSS) at intervals as mentioned in this Statement of Work (SOW). Repair services described herein shall include specific response times based on how the need for the repair was discovered or when the failure occurred. The Contractor is solely responsible for on-site response and complete troubleshooting, including the generation of a repair quote detailing the nature/cause, required parts and labor associated with each repair or failure. The required response time is noted in this Statement of Work. The use of specialized equipment and expertise is required for troubleshooting and repair of the emergency generators. Repairs must be approved in advance by the Contracting Officer (CO). Any repair work that is not part of scheduled maintenance will be considered emergency repair and will need to be documented in a clear statement of work and pricing broken down by labor and materials within 48 hours, unless an extension is approved by the COR and CO.

1.1 PLACE OF PERFORMANCE:

Northport VAMC, 79 Middleville Road, Northport, NY 11768

1.2 PERIOD OF PERFORMANCE:

Base Year: 09/01/22 to 08/31/22

Option Year 1: 09/1/23 to 09/31/24

Option Year 2: 09/1/24 to 09/31/25

Option Year 3: 09/1/25 to 09/31/26

Option Year 4: 09/1/26 to 09/31/27

1.3 HOURS OF OPERATION:

Perform services during normal duty hours from 7:00 a.m. to 4:30p.m. (local time), Mondays through Fridays, excluding federal holidays, unless an emergent need arises to minimize disruption to the facility or during emergencies. When the contractor s work schedule conflicts with Northport VAMC s requirements, the contractor will advise the COR and reschedule the work to minimize disruption to the facility, patient care, and safety.

1.4 CONTRACTOR PERSONNEL:

The Contractor shall be responsible for employing technically qualified personnel who are OSHA 10 certified and have knowledge of VHA Directive 1028 and the VA TIL and specifications to perform the work. The contractor shall employ factory certified technicians for any work that needs to be completed on the generators, including operating the equipment. These technicians must be certified to work on all the current equipment at the Northport VAMC. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. Contractor personnel shall always display a VA provided identification badge when performing services under this contract at this facility. Personnel should all be wearing proper Personnel Protective Equipment when working on, or operating power generation equipment at the Northport VAMC. All PPE required will be of no additional cost to the VA. Badge to be issued by VA, which includes a background check by the VA Police Department.

1.4.1 The contractor shall check-in/check-out with the COR or designee when entering or leaving the Northport VAMC. This includes signing in and out a logbook at Engineering.

2. LOAD BANK TESTING:

Contractor is required to perform load bank testing on the stationary generators monthly as per the VHA Directive 1028. This must be coordinated with the Electrical Shop and a report sent to the Electrical shop within 5 business days of completing the test. Any failures of the load bank test would require a report stating the necessary repairs needed to pass this testing. This report is required within 5 business days of a failed load bank test.

2.1 INSPECTION SPECIFICATION:

Sections 2.1.1, 2.1.2 and 2.1.3 will be performed by the contractor as stated under the semi-annual and the annual inspections at locations specified in Section 6.0. VA COR must approve materials being used prior to any work being completed. This shall apply for approved unscheduled maintenance and emergency repair work. When performing any annual inspection or preventative maintenance on generators located at Buildings 8, 12, 92, 200, 200N, 203, 210, and 212 there must be a back-up generator in place in case normal power is lost during the inspection. There are no exceptions to this requirement and must be coordinated with the electrical shop. The back-up generator shall be provided by the contractor which will be able to maintain the full load capacity of the buildings noted.

SEMI-ANNUAL FOR ALL STATIONARY GENERATORS:

Analyze Coolant for Proper Antifreeze Percent %. Pass/fail as determined by a lab report provided by accredited lab. Contractor shall provide certification for laboratory being used. If the laboratory does not meet VA Specification, the COR and CO can require a new laboratory be provided.

Analyze Conditioner SCA Level. Add Additional SCA as Needed (Max 2 Quarts). Pass/fail as determined by a lab report provided by an accredited lab.

Re-Torque Hose Clamps

Test Day Tank Alarms

Clean Primary Fuel Filter (if screen type)

Check and Record Battery Cells Electrolyte Specific Gravity

Inspect Turbocharger for Seal Leakage and Excessive End Play Clearance (if

accessible)

Check for and Tighten Loose Terminals on the Generator Set and Generator Control Panel

Check Tightness of Relays in the Generator Control Panel

Test Safeties and Pre-alarms on Control and Annunciator Panels

Take Oil Sample (after operational checks). Pass/fail result as determined by a lab report from an accredited lab.

Inspect Air Cleaner Seal for Pliability and Sealing

Clean or Replace Inlet Filters (During Annual PM Only) for Day Tank

Inspect for Excessive Dirt Accumulation in the Control Panel and clean as needed

Check Rotor Air Gap for Correct Clearances.

Inspect Rotor and Stator for Damage and Excessive Oil and/or Dirt Build Up

Inspect Coupling and Guards for Loose or Missing Parts

Check Tightness of Generator Leads and Voltage Regulator Control Wiring

Strap and Tape any Wiring or Generator Leads that Have Rubbing or Worn Insulation

Inspect Brushes and Slip Rings or Rotating Rectifiers

Clean and Adjust Voltage Drop Potentiometer

Clean Crankcase Breather, Inspect Hose and Connections

Check and Record Battery Voltage Dip Level During over crank Test for Minimum Voltage Required to Maintain Controls During Starting.

Record Field Voltage During Generator No-Load Run for Base Line

Coolant sampling and analysis

Oil Sampling and analysis

Fuel sampling and analysis

2.1.2 ANNUAL FOR ALL STATIONARY GENERATORS:

Change engine oil using superior grade oil.

Change engine oil filters

Change primary and secondary fuel filters

Lubricate fan drive with bearing lubricant

Lubricate governor linkage with bearing lubricant

Lubricate generator bearing with bearing lubricant

Also includes all PM requirements stated on semi-annual

2.1.3 COOLANT, OIL, AND FUEL ANALYSIS SPECIFICATIONS: FUEL SAMPLE ANALYSIS

A fuel sample shall be taken from all tanks serving the emergency generators, and samples shall be sent for comprehensive analysis to be performed in accordance with ASTM D975-18 and D396-18 (Standard Specification for Diesel Fuel Oils). Frequency of the sampling will be based on the PM requirements documented in this Statement of Work. Testing laboratories shall comply with ASTM, ISO, DIN, and IP

testing methods as applicable. Report to be received by the COR within 7 days of sample being taken through email.

Fuel analysis shall include the following:

Microbial contamination (algae, bacteria, fungus)

Sediment and Water (number of particles and free water removed by

centrifuge)

Appearance (hazy/dark color)

Water content (Karl Fischer Method) (detects free water, emulsified water and

dissolved water content) (not to exceed 500ppm)

Diesel Cetane Value

Fuel Corrosivity

Unexplained contamination (rust, sludge, etc.)

Oil Samples and Analysis:

Oil samples shall be taken from each emergency generator and sent for analysis. Report to be received by the COR within 7 days of sample being taken by email. Oil analysis shall include the following:

Viscosity test

Spectral test

Flash Point test

Insoluble test

COOLANT SAMPLING AND ANALYSIS:

Coolant samples shall be taken from each emergency generator and sent for analysis. Report to be received by the COR within 7 days of receiving the sample by email. Analysis shall include the following:

Water content (Karl Fischer Method) (detects free water, emulsified water and dissolved water content)

Freeze Point

PH

Fluids that fail testing shall be replaced via paragraph 2.2 below.

2.2.1 INITIAL REPAIR SERVICES:

After contract award, the contractor must do an initial thorough investigation and report on all the generators on this statement of work. This investigation and report must be completed within 14 days of contract award. The contractor shall submit a detailed report to the COR indicating what deficiencies were found, the recommendations how to repair the deficiencies, and the costs associated with the repairs. The report should also include a general schedule for anticipated repairs and material delivery if approved by the CO and the COR. Repair Services that place a generator out of service must have a back-up generator in place provided by the contractor that will handle the load. Work will be conducted in a manner that will provide minimal disruption to the Northport VAMC facility. The Contractor shall submit a quote (detailing the required parts and labor hours) to perform the repair part of the initial report.

2.2.2 PARTS:

The Contractor shall be responsible for providing all parts for initial repair as needed. The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. All parts shall be of current manufacturer and have complete versatility with the presently installed equipment. Rebuilt parts, used parts, or those removed from another system shall not be installed without written approval by the COR. It is understood that defective parts that cannot be refurbished is the responsibility of the contractor to dispose of unless otherwise noted by the COR and CO. All additional parts and services shall be addressed via quote from the contractor, approval by the CO, and subsequent modification before any additional work is completed.

2.3 REPORTS/DOCUMENTATION:

2.3.1 INSPECTION REPORTS:

Inspection reports part of scheduled maintenance shall be delivered to the COR, via email in PDF format within seven calendar days after inspection completion date. Reports shall indicate what work was done (including PM work), when the work was completed, how the work was completed, any deficiencies noted, and any recommendations for deficiencies noted. A quote for repairs based on recommendations may be requested and must be provided within 48 hours. The quotes will be separated between materials costs and labor costs.

2.3.2 ANNUAL AND SEMI-ANNUAL FUEL TESTING:

Fuel analysis results shall be delivered to the COR, via email in PDF format within seven calendar days after inspection completion date. The report should include documentation of when the samples were taken, what facility tested the fuel, the testing results, explanation of the results and any recommendations if applicable.

2.3.3 UNSCHEDULED MAINTENANCE, REPAIR, OR BATTERY REPLACEMENT SERVICES:

Unscheduled maintenance and repair services must be reported and quoted by the contractor and provided to the CO. CO must review the reported additional services required and subsequent quote. Approved additional services will be confirmed via signed modification. Any additional work rendered by the contractor without a signed modification will be determined to be included with the original quote in response to the solicitation.

Battery replacement services shall be a part of the Contractor s cost and are required every 24 months unless required earlier. Generator batteries to be replaced according to manufacturer s specifications. Contractor to cross reference the VA TIL (Technical Information Library) for certain specifications on materials. Acceptance of services will be sent in written form from the COR and CO to the contractor prior to turnover. All additional parts and services shall be addressed via quote from the contractor, approval by the CO, and subsequent modification before any additional work is completed.

3. DELIVERABLES:

3.1 Annual EPSS inspection services and reporting

3.2 Annual fuel analysis and reporting

3.3 Semi-annual inspection services and reporting

3.4 Repair services and reporting (as required)

3.5. Battery replacement services every twenty-four (24) months unless required earlier and reporting.

EMERGENCY REPAIR SERVICES/UNSCHEDULED MAINTENANCE:

4. EMERGENCY REPAIR SERVICES:

Emergency repair services are defined as repairs required to maintain the operational readiness

(i.e., minimum ability to sustain life safety or critical loads) of the EPSS equipment. Repairs may be conducted outside of normal business hours. Applicable pre-negotiated labor rates shall apply (Davis Bacon wage rates).

The Contractor will be responsible for obtaining approval from the COR prior to accessing the worksite and coordinating any shutdown(s) to perform repairs. No additional repairs will be conducted without written approval and a signed modification from the CO.

The hourly cost for labor for troubleshooting must be a separate line item in the contractor s proposal. Contractor must include a minimum of 40 labor hours for emergency troubleshooting and a maximum of 200 hours per period of performance. No additional labor hours may be included once the maximum labor hours have been expended. Additional labor hours must be addressed via quote, CO approval, and signed modification.

5. PERFORMANCE STANDARD:

5.1 The contractor is to adhere to VA specification for all materials and procedures as stated in the Technical Information Library (TIL) www.cfm.va.gov

5.3. The Contracting Officer s Representative (COR)

The COR will be responsible for monitoring the contractor's performance. Performance deficiencies or poor performance identified during the term of the contract shall be documented by the Government and reported to the contractor.

6.0 STATIONARY GENERATOR BUILDING LOCATIONS AND FUEL TANK LOCATIONS

6.1 FUEL TANK LOCATION:

Tank Size

Location

UST (Underground Storage Tank) 8,000 Gallons (Diesel)

Serving Generator Located at B-200 (Medical Center)

UST 8,000 Gallons (Diesel)

Serving Generator Located At B-200N (Clinical Addition)

Above Ground Storage Tank (AST) 1,000 Gallons (Diesel)

Serving Generator Located At B-92 (CLC 1 & CLC 2)

Above Ground Storage Tank (AST) 1,000 Gallons (Diesel)

Serving Generator Located At B-92 (CLC 1 & CLC 2)

UST 2,500 Gallons (Diesel)

Serving Generator Located At B-203 (Boiler Plant)

UST 1,000 Gallons (Diesel)

Serving Generator Located At B-215

AST 1,000 Gallons (Diesel)

Serving Generator Located At B-214

AST 1,000 Gallons (Diesel)

Serving Generator Located At B-218

AST 300 Gallons (Diesel)

Serving Generator Located At B-12

Underground Storage Tank (UST) 1,000 Gallons (Diesel)

Serving Generator Located At B-210 (Sewage Treatment Plant)

UST 1,000 Gallons (Diesel)

Serving Generator Located At B-213

UST 1,000 Gallons (Diesel)

Serving Generator Located At B-219

UST 1,000 Gallons (Diesel)

Serving Generator Located At B-216

6.2 GENERATOR LIST AND BATTERY REPLACEMENT INFORAMTION

EIL#

LOCATION

BUILDING SERVED

MAKE

MODEL

643

200

MAIN HOSPITAL-

200

GM

12-645-EI

5532

200N

CLINICAL ADDITION-

200N

CUMMINS

KTA19-G3

1862

92

92

CATERPILLAR

3406

1859

212

7,8,9

DETROIT

71237305

1852

203

BOILER PLANT- 203

DETROIT

71237305

1856

215

64,65

DETROIT

70837305

1857

214

63

DETROIT

70837305

1860

218

11

CUMMINS

502FDR80

52GG- F000W

32917

12

12

CATERPILLAR

C9

1853

210

STP-210

CUMMINS

M06C1028

5701

1858

213

61

DETROIT

71237305

3324

219

62

MITSUBISHI

S6A2-PTA

1855

216

89

DETROIT

70837305

S/N of Motor

GENERATOR TYPE

FUEL TANK CAPACIT Y (IN GALLONS

)

Critical/N on- Critical

Battery Qty

Type - Lead (L)

(sealed (s) or not sealed (ns))

///NkCad (NC) ie

Ls, Lns, NC

68-E1-

1121 GM

KATO AC

8,000

Critical

37

ALCADS

37149163

CUMMINS

8,000

Critical

20

NC

1DZ03716

CATERPILLA

R

1,000

Critical

20

NC

12VAC563

59

MARATHON

1,000

Critical

2

LS

12VA0587

07

STEWART & STEVENSON

2,500

Critical

2

LS

8VA37759

MARATHON

1,000

Critical

2

LS

8VA38197

4

MARATHON

1,000

Critical

2

LS

SC327846 6

MARATHON

1,000

Critical

2

LS

S9L00446

CATERPILLA

R

300

Critical

2

LS

46579261

CUMMINS

1,000

Critical

2

LS

12VA0587

07

MARATHON

1,000

Critical

2

LS

20706

RUDOX

1,000

Critical

2

LS

8VA37872

4

MARATHON

1,000

Critical

2

LS

BATTERY REPLACEMENT SCHEDULE

Size - 535, 3100, 4D,8D

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

UNK

X

X

UNK

X

X

FNC-106X

X

X

8D

X

X

535

X

X

8D

X

X

8D

X

X

8D

X

X

UNK

X

X

4D

X

X

8D

X

X

535

X

X

8D

X

X

7. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19

Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

If fully vaccinated, contractors shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

CONTRACTING OFFICE ADDRESS:

VISN 2 Network Contracting Office

Albany Stratton VA Medical Center

113 Holland Ave

Albany, NY 12208

(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.

(viii) The following solicitation provisions apply to this acquisition:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html

FAR 52.212-1, Instructions to Offerors Commercial Items (Nov 2021)

Solicitation number for this requirement as 36C24222Q0691;

The time specified in the solicitation for receipt of offers;

Name, address and telephone number of offeror;

Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete;

Terms of any express warranty;

Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

Remit to address, if different than mailing address;

A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

Acknowledgement of any solicitation amendments;

Past performance information;

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

The following solicitation provisions are included as addenda to FAR 52.212-1:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

52.209-7 Information Regarding Responsibility Matters (OCT 2018)

52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation

52.233-2 Service of Protest (SEPT 2006)

852.215-72 Notice of Intent to Re-solicit (OCT 2019)

852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

Addendum to FAR 52-212-1 INSTRUCTIONS TO OFFERORS COMEMRCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021):

This Request for Quote (RFQ) is issued in accordance with FAR Part 12 in conjunction with Simplified Acquisition Procedures at FAR 13.5. All instances of FAR 15 procedures in FAR 52.212-1 shall not apply to this RFQ and are hereby substituted with FAR 13 procedures.

Eligibility: In order for a quote to be eligible for award, offerors submitting a quote must have the NAICS Code 811310 COMMERCIAL AND INDUSTRIAL MACHINERY AND EQUIPMENT (Except Automotive and Electronic) REPAIR AND MAINTENANCE and current registration in the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM.

Submission Instructions: Technical packages shall be submitted to Levi.Russin@va.goc by 10:00 AM ET on 08/19/2022. The email shall identify Solicitation 36C24222Q0691. Offerors that do not adhere to these instructions may be determined to be incomplete and, therefore, risk being rejected without further consideration for award. Offer submissions must include:

EVALUATION FACTOR SUPPORTING DOCUMENTS:

Technical Capability: Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities

Technical Capability will be determined on the basis of the qualification of the quoter that are detailed in the quoter s capability statement.

Quoter must provide a technical capability statement of 15 pages or less demonstrating it has trained personnel, equipment, and working experience in Semi-Annual and Annual Generator Preventive Maintenance and Load Bank Testing services. Documentation must include proof of providing work on at least three (3) contracts of similar nature, scope, complexity, difficulty, and size to that which will be supplied to the work detailed in the SOW for this required.

Quoter must provide proof/certification that it is a licensed business to conduct Semi-Annual and Annual Generator Preventive Maintenance and Load Bank Testing services in accordance with NFPA Codes and Standards NFPA 70E training requirement stated in VHA Directive 1028: Facility Electrical Power Systems, 2/24/2020.

(2) Past performance: Quoter will be evaluated on how well their past performance information supports that they are a capable vendor who can adequately perform services of this scope and complexity without issues with performance. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contractors Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor. Quoter must provide at least three (3) past performances references for contracts of similar nature, scope, complexity, difficulty, and size to that which will be supplied to the work detailed in the SOW for this required.

(3) Price: The government will evaluate quotes for award purposes based on the pricing for the total requirement. Quotes for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

END OF ADDENDUM

(ix) The provision at FAR 52.212-2, Evaluation Commercial Items (November 2021), applies to this acquisition.

Award shall be made to the contractor whose quotation offers the best value to the government, considering technical capability, past performance, and price.

The government shall evaluate information based on the following evaluation criteria.

Evaluation Factors:

Technical Capability: Technical capability is defined as an quoter s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Contractor shall provide a maximum 15-page capability statement demonstrating it has trained personnel, equipment and working experience and ability to meet all the requirements of the Statement of Work (SOW).

A) Technical Proficiency: Quoter shall submit a proposal that verifies it is a firm that specializes in Semi-Annual and Annual Generator Preventive Maintenance and Load Bank Testing services. The proposal shall be comprehensive and demonstrates its understanding of the requirement and not a copy and paste of the Statement of Work requirements. It shall outline the contractor s ability to perform the services adequately and satisfactorily in accordance with the Statement of Work (SOW) and the extent to which potential risks are identified and mitigated.

B) Contractor Experience: The quoter shall provide three (3) instances of past-experience similar in nature, scope, complexity, difficulty, and size to that which will be supplied under the prospective contract contemplated by this solicitation. The experience shall reflect of no less than three (3) years of Semi-Annual and Annual Generator Preventive Maintenance and Load Bank Testing Services.

C) Licensing/Certifications:Â Quoter will be evaluated on how well they meet the requirement to provide proof that it is a licensed business to conduct Full Burglar and Panic Alarm Monitoring and Maintenance Services in accordance with NFPA Codes and Standards NFPA 72: National Fire Alarm and Signaling Code; NFPA 70E: Standard for Electrical Safety in the Workplace; NFPA 70: National Electrical Code Articles 517, 645, 800; NFPA 77: Recommended Practice on Static Electricity; NFPA 99: Healthcare Facilities; NFPA 101: Life Safety Code.

Past performance: Quoter must provide three references for contract of similar scope and magnitude to be evaluated. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The quoters Past Performance shall also be reviewed in PPIRs; Quoter s with no past performance shall receive a neutral rating for this evaluation factor.Â

Price: The government will evaluate quotes for award purposes based on the pricing for the total requirement. Quotes for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

Options: The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the quote s specified expiration in time, the Government may accept an quote (or part of an quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Nov 2021) applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) FAR 52.212-4, Contract Terms and Conditions Commercial Items Nov 2021

applies to this acquisition.

The following clauses are incorporated into Addendum to FAR 52.212-4,

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

(MAY 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

a) Within 30 days; written notice of its intent to extend at least 60 days; c) shall not exceed 5 years

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

CL-120 Supplemental Insurance Requirements

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

52.232-18 Availability of Funds (APR 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

- 852.203-70 Commercial Advertising.

- 852.232-72 Electronic Submission of Payment Requests

- 852.233-70 Protest Content/Alternative Dispute Resolution

- 852.233-71 Alternate Protest Procedure

- 852.270-1 Representatives of Contracting Officers.

852.242-71 Administrative Contracting Officer (OCT 2020)

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Jan 2022)

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020)

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021)

52.219-8 Utilization of Small Business Concerns (OCT 2018)

52.219-9 Small Business Subcontracting Plan (NOV 2021)

52.219-16 Liquidated Damages Subcontracting Plan (SEP 2021)

52.219-28 Post Award Small Business Program Representation (NOV 2020)

52.219-32 Orders Issued Directly Under Small Business Reserves (MAR 2020)

52.222-3 Convict Labor (JUN 2003)

52.222-19 Child Labor--Cooperation with Authorities and Remedies (JAN 2022)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010) (E.O. 13496)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

Employee Class: 23181

Monetary Wage-Fringe Benefits: WG-8

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

52.222-50 Combating Trafficking in Persons (OCT 2020)

52.222-55 Minimum Wages Under Executive Order 13658 (NOV 2020)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

See attached Wage Determination

(xiv) All quoters shall submit the following: one copy of technical capability and pricing, and an additional redacted copy.

All quotations shall be sent ONLY to Levi Russin at Levi.Russin@va.gov

This is an Unrestricted open market RFQ solicitation for Annual Generator Load Bank Testing and Preventive Maintenance services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 10:00am on 08/19/2022 at Levi.Russin@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will NOT be accepted.

Request for information (RFI) shall be received no later than 10:00am on 08/12/2022. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist Levi Russin at Levi.Russin@va.gov.

All communication shall have RFQ number and requirement title in the subject line.

Point of Contact

Levi Russin, Contract Specialist

Levi.Russin@va.gov