Guatemala - Preventive Maintenance Services for HVAC Water Treatment System

The U.S. Embassy in Guatemala seeks preventive maintenance services for its HVAC water treatment system, with quotations due September 9, 2026, by 10:00 AM local time per Amendment No. 1 (the original RFQ listed September 4 as due date; the amendment extended the deadline). No set-aside applies. Award will go to the responsible company submitting the lowest acceptable offer based on initial quotations, though discussions may be held with companies in the competitive range.

Place of performance is Guatemala. Work spans a one-year base period with up to four optional one-year periods, commencing no later than the first quarter of 2027. Services include quarterly, semi-annual, and annual preventive maintenance across 18 distinct equipment systems: condensing water systems, chilled water systems, cooling towers, filtration units, tanks, pumps, sensors, and chemical dosing stations. The contractor must provide all labor, materials, water treatment chemicals, testing equipment, tools, and logistics including transportation. Work is performed Monday through Friday from 7:30 AM to 4:30 PM, with monthly site visits at 30-day intervals and written service reports due within five business days of each visit. Line item 013 requires weekly condensing water analysis for all parameters.

Contractors must be factory-authorized service providers compliant with NSF, AWWA, ANSI, ASTM, NFPA, UL, and OSHA standards. All contractor personnel require security clearance prior to site access. Fixed pricing is submitted in U.S. dollars or Quetzales, with value-added tax priced separately. Minimum insurance includes $50,000 public liability for bodily injury per occurrence and workers' compensation. Emergency services and repair work are excluded but quoted at hourly rates with four-hour response time. A mandatory site visit occurs August 20, 2026, at 10:00 AM; confirmation of participation is due August 17 by 10:00 AM, and questions are due August 21 by 10:00 AM. NAICS code is 561210, Facilities Support Services; PSC is J046, Maint/Repair/Rebuild of Equipment—Water Purification and Sewage Treatment Equipment.