Great Texas Freedom Fest- Tents, Chairs, Tables, and Lighting/Generators
Closed Solicitation Posted
- Solicitation number
- FA301625Q6049
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532289 All Other Consumer Goods Rental
- PSC
- 8340 Tents And Tarpaulins
- Place of performance
- Jbsa Ft Sam Houston, Texas 78234, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is seeking a small business contractor to provide rental equipment for the Great Texas Freedom Fest at Joint Base San Antonio-Fort Sam Houston on April 12, 2025. The solicitation (FA301625Q6049) requires a comprehensive rental package including 620 white resin folding chairs, nine tents of varying sizes (from 10x20 to 120x40), 146 six-foot rectangular tables, and lighting/generator equipment. Contractors must submit quotes by March 11, 2025, at 1:00 PM Central Standard Time via email, with questions due by March 6, 2025. The evaluation will be based on a best-value determination, focusing on the lowest-priced, technically acceptable quote that meets all specified requirements. Mandatory submission items include a technical specification sheet listing materials, part numbers, and brand names, along with complete compliance with the detailed Statement of Work.
The solicitation is a 100% small business set-aside under NAICS code 532289 with a size standard of $12.5 million, indicating opportunities for smaller businesses. The event requires precise logistical coordination, with initial tent setup beginning April 9 and full equipment installation completed by 10:00 a.m. on April 12, followed by complete removal between 8:00 a.m. and 5:00 p.m. on April 13. Contractors must provide an on-call point of contact within reasonable commuting distance and coordinate base access at Joint Base San Antonio. The location of performance is San Antonio, TX 78234, with specific requirements for tent anchoring, internal lighting, and generator use. Payment terms are NET 30, with delivery FOB Destination, and the contract will be awarded as a single firm fixed-price delivery order with quotes remaining valid for 60 days after submission.
Notice text
5 versions
Update #5 · Latest ·
The 502 Contracting Office is issuing a Request For Quotes (RFQ) for the Great Texas Freedom Fest Tents, Chairs, Tables, and Lighting/Generators. You will find the required supplies/services within the attached SOW. There is also a map of the required tents attached.
Note: All responses must include the attached (filled-in) Solicitation document, and specification sheet. Follow all instructions in the solicitation document.
Please submit all responses by the required deadline.
Amendment 001:
The purpose of this amendment was to correct the admin error on the offers due date on the soliictation document to the SAM date.
Amendment 002:
The purpose of this amendment is to remove and change some clauses as required in Class Deviation (CD)
2025-O0003. With the exception of what was already highlighted for visibility (fill-in boxes), Changes/Additions are highlighted. Another addition was the attachment of the Questions and Answers Sheet. The Statement of Work was updated to reflect the final changes. If you submitted a quote, please review any changes to ensure your quote still aligns with the requested products. There were also some miscellaneous formatting changes to the solicitation document.
Please acknowledge this amendment by submitting the first two filled-in pages, or by email confirmation.
Amendment 0003:
The purpose of this amendment is to clarify the expected duties of the on-call POC, and to clarify what should be included in quote pricing.Statement of Work was updated to reflect the final changes. The only change was to section 5. of the SOW. If you submitted a quote, please review any changes to ensure your quote still meets the requested products.Please acknowledge this amendment by submitting the first two filled-in pages, or by email confirmation.
Amendment 0004:
The purpose of this amendment is to clarify the warranty/damage terms, and government POC duties. This amendment overrides the previous amendment. Do NOT include warranty/damage pricing in your quote The Statement of Work (SOW) was updated to reflect the final changes. The only changes were to section 5. and section 4. of the SOW. If you submitted a quote, please review any changes to ensure your quote still meets the requested products.Please acknowledge this amendment by submitting the first two filled-in pages, or by email confirmation.
No other changes were made.
Update #4 ·
The 502 Contracting Office is issuing a Request For Quotes (RFQ) for the Great Texas Freedom Fest Tents, Chairs, Tables, and Lighting/Generators. You will find the required supplies/services within the attached SOW. There is also a map of the required tents attached.
Note: All responses must include the attached (filled-in) Solicitation document, and specification sheet. Follow all instructions in the solicitation document.
Please submit all responses by the required deadline.
Amendment 001:
The purpose of this amendment was to correct the admin error on the offers due date on the soliictation document to the SAM date.
Amendment 002:
The purpose of this amendment is to remove and change some clauses as required in Class Deviation (CD)
2025-O0003. With the exception of what was already highlighted for visibility (fill-in boxes), Changes/Additions are highlighted. Another addition was the attachment of the Questions and Answers Sheet. The Statement of Work was updated to reflect the final changes. If you submitted a quote, please review any changes to ensure your quote still aligns with the requested products. There were also some miscellaneous formatting changes to the solicitation document.
Please acknowledge this amendment by submitting the first two filled-in pages, or by email confirmation.
Amendment 0003:
The purpose of this amendment is to clarify the expected duties of the on-call POC, and to clarify what should be included in quote pricing.Statement of Work was updated to reflect the final changes. The only change was to section 5. of the SOW. If you submitted a quote, please review any changes to ensure your quote still meets the requested products.Please acknowledge this amendment by submitting the first two filled-in pages, or by email confirmation.
No other changes were made.
Update #3 ·
The 502 Contracting Office is issuing a Request For Quotes (RFQ) for the Great Texas Freedom Fest Tents, Chairs, Tables, and Lighting/Generators. You will find the required supplies/services within the attached SOW. There is also a map of the required tents attached.
Note: All responses must include the attached (filled-in) Solicitation document, and specification sheet. Follow all instructions in the solicitation document.
Please submit all responses by the required deadline.
Amendment 001:
The purpose of this amendment was to correct the admin error on the offers due date on the soliictation document to the SAM date.
Amendment 002:
The purpose of this amendment is to remove and change some clauses as required in Class Deviation (CD)
2025-O0003. With the exception of what was already highlighted for visibility (fill-in boxes), Changes/Additions are highlighted. Another addition was the attachment of the Questions and Answers Sheet. The Statement of Work was updated to reflect the final changes. If you submitted a quote, please review any changes to ensure your quote still aligns with the requested products. There were also some miscellaneous formatting changes to the solicitation document.
Please acknowledge this amendment by submitting the first two filled-in pages, or by email confirmation.
No other changes were made.
Update #2 ·
The 502 Contracting Office is issuing a Request For Quotes (RFQ) for the Great Texas Freedom Fest Tents, Chairs, Tables, and Lighting/Generators. You will find the required supplies/services within the attached SOW. There is also a map of the required tents attached.
Note: All responses must include the attached (filled-in) Solicitation document, and specification sheet. Follow all instructions in the solicitation document.
Please submit all responses by the required deadline.
Amendment 001:
The purpose of this amendment was to correct the admin error on the offers due date on the soliictation document to the SAM date.
No other changes were made.
Update #1 ·
The 502 Contracting Office is issuing a Request For Quotes (RFQ) for the Great Texas Freedom Fest Tents, Chairs, Tables, and Lighting/Generators. You will find the required supplies/services within the attached SOW. There is also a map of the required tents attached.
Note: All responses must include the attached (filled-in) Solicitation document, and specification sheet. Follow all instructions in the solicitation document.
Please submit all responses by the required deadline.
Files
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Great Texas Freedom Fest- Tents, Chairs, Tables, and Lighting/Generators | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| 50 - ton AC smart rental for building 1062 joint base SAN antonio (JBSA) fort SAM houston (FSH), TX | Air Education and Training Command | Total Small Business | |
| JBSA Lodging Revised Solicitation | Air Education and Training Command | Total Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity