Attch. 1. Statement of Work.pdf

STATEMENT OF WORK 2025

GREAT TEXAS FREEDOM FEST

CANOPY, TENT, WATER BARREL, TABLE, & CHAIR RENTAL

12 April 2025

1. Rental, Delivery and Set-up Services -- In support of the Ft. Sam Houston Open House 12 April 2025, various functions will have need of tables, chairs, tents, and canopies. The volume of items requires significant logistics for delivery, set-up, anchoring and tear down; hence this requirement is being contracted to a vendor.

1.1. Items to be provided are listed below with specific instructions for each category.

1.1.1. 620 Chairs (White Resin Folding Chairs)

1.1.1.1. 470 of these chairs will be delivered and setup in the 120 x 40 tent and 90 chairs delivered and setup in the two 40 x 40 tents. The remaining 60 chairs will be delivered and set up as directed by the user.

1.1.2. Nine Tents: 1 (60x60) Stem Tent, 2 (40x40) Resource Tents, 1 (120x 40) Seating Tent, 3 (20x20), and 2 (10x20)

1.1.2.1 These tents must be delivered and setup in the location directed by the user.

1.1.2.2 All tents must be anchored by staking or using cement blocks, whichever is most secure to prevent being carried off by the wind. All necessary stakes and cement blocks must be provided by the contractor, installation will not provide equipment to move cement blocks. All holes made by the contractor must be in filled in at the end of the event by the contractor. Sidewalls are prohibited. HVAC/fans are prohibited. All tents will be on grass/dirt.

1.1.3. 146 Tables (6ft rectangular)

1.1.3.1. 80 of these tables will be delivered and set up at the seating tent (120 x 40), 40 tables will be delivered and setup for the two resource tents (40 x 40) and the remaining 26 will be delivered and setup to the locations directed by the user.

1.1.4. Lighting/Generators

1.1.4.1 Contractor will provide all outdoor LED/Soft White string lighting and power for lighting for each tent. All electrical cords must be covered to ensure there is no safety hazards ie.

tripping. Each tent must have an individual generator to ensure adequate power.

2. Timeline: The (120x40) tent, (60x60) tent, and two (40x40) tents and corresponding tables and chairs will be delivered and set up on Thursday 10 April at 0800. The remaining tents, tables, and chairs will be delivered on Friday 11 April at 1200 and must be set up no later than noon on Saturday 12 April. All tents, tables, chairs, lightings, and generators must be picked on Sunday 13 April between 0800-1700. The contactor will set up tables and chairs once the tents have been erected as directed by the user.

3. Locations: This event will take place on Joint Base San Antonio Ft. Sam Houston; coordination for base access will be required as stated in the contractor access clause of this contract. A map of the event site will be provided.

4. Communications: Contractor will be provided a point of contact who will instruct the contractor on locations for delivery and set-up of the various items. This point of contact will liaise between the various users and the contractor to ensure expectations are met for delivery.

5. On Call POC: The contractor will provide an On-Call POC that is available to assist with in-scope needs. This person should remain within a reasonable commuting distance.