Golf carts for the 2026 great texas air show, joint base SAN antonio randolph, texas

The 502d Contracting Squadron, operating under the Department of the Air Force Air Education and Training Command, is soliciting quotations for gas-powered golf cart rentals to support the 2026 Great Texas Air Show at Joint Base San Antonio Randolph, Texas. The contractor must provide a complete fleet of 108 golf carts in varying configurations—53 four-passenger carts, 36 six-passenger carts, 14 eight-passenger carts, and 5 flatbed carts—along with delivery, pickup, on-site mechanic support, and a rental protection plan. Key requirements include that all carts must be no more than five years old, fully operational with roofs and self-unload capability, and that an on-site mechanic be available on May 2-3, 2026 from 1200 to 1800 hours to address equipment issues. The government will evaluate proposals using a Lowest Price Technically Acceptable (LPTA) approach, with technical acceptability requiring submission of cart images, model years, rental protection plan details, and confirmation of Statement of Work compliance. The deadline for quotation submission is Thursday, March 5, 2026 at 4:00 P.M. CST, with responses to be submitted electronically to Contract Specialist Marilyn L. Hockersmith and Contracting Officer Lt Brandon Woodrum, and the period of performance runs from April 27, 2026 through May 4, 2026.

This procurement is designated as a 100% Small Business Set-Aside under NAICS Code 532120 (Truck, Utility Trailer, and RV Rental and Leasing) with a small business size standard of $47 million, meaning only small businesses are eligible to compete. No specific award value or budget range is published in the solicitation documents; however, contractors must quote all seven contract line items individually, which include delivery and pickup charges, a rental protection plan covering all carts, and 12 hours of mechanic services. The service contract incorporates prevailing wage requirements under Wage Determination 2015-5253, Revision 28, applicable to eight Texas counties including Bexar County, with hourly wage rates ranging from $11.49 to $50.21 depending on occupational classifications plus fringe benefits of $5.55 per hour. Performance will take place at Building 1020, 5th Street East, Joint Base San Antonio Randolph, Texas 78150, with carts to be delivered between April 27-29, 2026 and picked up on May 4, 2026. All quoters must be registered in the System for Award Management (SAM) database, and successful contractors will invoice through the Wide Area Work Flow (WAWF) system.