Sources Sought Notice - 2026 JBSA Air Show Program - Golf Cart Rental

The Department of the Air Force Air Education and Training Command, through its 502D Air Base Wing at Joint Base San Antonio, is seeking qualified contractors to provide gas-powered golf cart rental services in support of the 2026 Great Texas Air Show at JBSA Randolph. This Sources Sought Notice is issued for market research and planning purposes only and does not constitute a formal solicitation or guarantee of contract award. The government is identifying potential small business sources capable of supplying and delivering 108 golf carts of varying configurations (53 four-seater, 36 six-seater, 14 eight-seater, and 5 flatbed carts) that are clean, fully operational, self-unloading, and fully fueled upon arrival. Interested contractors must submit responses to the questionnaire by January 28, 2026 at 12:00 p.m. CST to Marilyn Hockersmith (Contracting Specialist) and Mercedes Perez (Contracting Officer), including information on pricing structures, product availability, small business socio-economic status if applicable, and photographs of equipment with notation of sourcing method. No evaluation letters or formal results will be provided to participants, and all costs associated with preparing and submitting responses will be the sole responsibility of the respondent with no government reimbursement.

The procurement carries no set-aside designation and no incumbent contractor is identified in the available documentation. The requirement is classified under NAICS 532120 (Truck, Utility Trailer, and RV Rental and Leasing) with PSC W023, with an anticipated Firm Fixed Price award structure and a business size standard of $47.0 million. Delivery must occur between April 27 and April 29, 2026, from 0700 to 1200 hours at Building 1020, JBSA Randolph, with pickup scheduled for May 4, 2026, from 1000 to 1600 hours. Contractor personnel must possess English language proficiency and provide proper identification and distinctive company clothing or badges, with the contractor assuming full responsibility for personnel safety and vehicle replacement or backup provision for any unserviceable equipment identified during the event period. The government reserves the right to restrict base access to any contractor employee deemed a potential threat to installation health, safety, security, or operational mission.