RFQ FA301626Q0023_Golf Cart Rentals_Amendment 1.pdf

REQUEST FOR QUOTATION (RFQ)

Golf Cart Rentals for the 2026 Great Texas Air Show

Solicitation # FA301626Q0023

The 502d Contracting Squadron (502d CONS) is issuing this solicitation number as a Request for Quotation (RFQ). This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06, effective date 1 Oct 2025, and DFARS Publication Notice, effective date 10 Nov 2025. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this: https://www.acquisition.gov/ and https://www.acquisition.gov/far-overhaul

This will be a single award for a Firm-Fixed-Price Purchase Order. The North American Industrial Classification System (NAICS) Code: 532120, Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing. Small Business Size Standards: $47M. This requirement is 100% Small Business Set-Aside.

Period of Performance: 27 April 2026 through 4 May 2026

The CLIN structure of any resulting purchase order will consist of seven (7) Contract Line Item Numbers (CLINs). Please provide a quote for all the CLINs listed below OR utilize Attachment 3 for quote submittal. Failure to quote on all the CLINs may render the quote unacceptable and ineligible for award consideration in the absence of interchanges. All costs associated with providing the golf cart rentals must be included in the CLIN Total Price.

SCHEDULE B:

CLIN

Description

QTY

Unit

Unit Price

Total Price

Provide and deliver (53) four-passenger gas golf carts on-site to Bldg. 1020, 5th Street East, Joint Base San Antonio (JBSA) Randolph, Texas 78150, in accordance with the Attachment 1, Statement of Work, dated 17 Feb 2026.

Attachment 2, Wage Determination 2015-5253, Rev 28, dated 3 Dec 2025, is incorporated into this requirement.

EA

Provide and deliver (36) six-passenger gas golf carts

(JBSA) Randolph, Texas 78150, in accordance with the Attachment 1, Statement of Work, dated 17 Feb 2026.

Provide and deliver (14) eight-passenger gas golf carts

(JBSA) Randolph, Texas 78150, in accordance with the Attachment 1, Statement of Work, dated 17 Feb 2026.

https://www.acquisition.gov/ https://www.acquisition.gov/far-overhaul

Provide and deliver (5) flatbed carts on-site to Bldg. 1020, 5th Street East, Joint Base San Antonio (JBSA) Randolph, Texas 78150, in accordance with the Attachment 1, Statement of Work, dated 17 Feb 2026. Attachment 2, Wage Determination 2015- 5253, Rev 28, dated 3 Dec 2025, is incorporated into this requirement.

Delivery and Pick-Up Charge for 108 golf carts on-site to Bldg.

1020, 5th Street East, Joint Base San Antonio (JBSA) Randolph, Texas 78150, in accordance with the Attachment 1, Statement of Work, dated 17 Feb 2026. Attachment 2, Wage Determination 2015-5253, Rev 28, dated 3 Dec 2025, is incorporated into this

Rental Golf-Cart Protection Plan for 108 golf carts on-site to Bldg. 1020, 5th Street East, Joint Base San Antonio (JBSA) Randolph, Texas 78150, in accordance with the Attachment 1, Statement of Work, dated 17 Feb 2026. Attachment 2, Wage Determination 2015-5253, Rev 28, dated 3 Dec 2025, is incorporated into this requirement.

On-site Mechanic on 02 May 2026 and 03 May 2026 from 1200-1800 on Joint Base San Antonio (JBSA) Randolph, Texas 78150, in accordance with the Attachment 1, Statement of Work, dated 17 Feb 2026. Attachment 2, Wage Determination 2015- 5253, Rev 28, dated 3 Dec 2025, is incorporated into this

HRS

Quote Response Date: The Quoter shall respond to this RFQ by Thursday, 5 Mar 2026 at 4:00 P.M. CST to be considered timely via email to the Points of Contacts below:

a) Contract Specialist: Marilyn L. Hockersmith, Email: marilyn.hockersmith.1@us.af.mil

b) Contracting Officer: Lt Brandon Woodrum, Email: brandon.woodrum.6@us.af.mil

Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is issued. The Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.

Basis for Award. Procedures in FAR 15.103-2, Lowest Price Technically Acceptable (LPTA) Approach, is applicable to this procurement. 502d CONS will issue a purchase order to the Offeror who is determined to offer the Best Value to the Government and proposes the lowest evaluated price meeting or exceeding the requirements for acceptability.

Best Value Determination. For this procurement, the Best Value determination will be made based on the LPTA quote. While price will be a significant factor in the evaluation of quotes, the final contract award will be based on the LPTA – a combination of lowest price and technical acceptability. The Government will award a purchase order resulting from this RFQ to the responsible Quoter who complies with all the terms and conditions of the RFQ and whose quote is deemed technically acceptable, quotes the lowest price, and has been determined to be a responsible contractor in accordance with FAR Part 9, Contractor Qualifications.

mailto:marilyn.hockersmith.1@us.af.mil mailto:brandon.woodrum.6@us.af.mil

IN ORDER TO BE FOUND TECHNICALLY ACCEPTABLE, THE QUOTER MUST:

• Provide a total proposed cost for CLIN 0001 through CLIN 0007;

• Provide golf cart images of proposed carts with quote submittal;

• Provide the year of each proposed golf cart within quote submittal to verify it is no more than five (5) years old;

• Provide Rental Protection Plan details; and

• Make an affirmative statement that Offeror will fulfill all the requirements stated in the Statement of Work (Attachment 2).

The following process will be followed:

i. Quotes will be ranked based on the total quoted priced submitted for CLIN 0001 through CLIN 0007.

ii. If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will evaluate the three (3) lowest priced quotes for technical acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total quoted price.

iii. The Technical Evaluator will evaluate each quote for technical acceptability identified in the rating’s chart below. To be deemed technically acceptable, the Quoter must be rated as Acceptable. The failure of an Quoter to meet any or all the technical criteria will result in a technically unacceptable rating and be ineligible for award.

iv. The Contracting Officer will determine Quoter to be a responsible contractor in accordance with FAR Part 9, Contractor Qualifications.

TECHNICAL ACCEPTABILITY

The Government will evaluate the quotes for technical acceptability assigning ratings as outlined in the chart below. The failure to meet all the technical criteria will result in a technically unacceptable rating and will render the quote ineligible for award. For a Quoter to be deemed technically acceptable, the following shall be met:

Rating Description

Acceptable

Offeror did propose within their quote submittal all the following:

• Provide a total proposed cost for CLIN 0001 through CLIN 0007;

• Provide golf cart images of proposed carts with quote submittal;

• Provide the year of each proposed golf cart within quote submittal to verify it is no more than five (5) years old

• Provide Rental Protection Plan details; and

• Make an affirmative statement that Offeror will fulfill all the requirements stated in the Statement of Work (Attachment 2).

Unacceptable

Offeror did not propose within their quote submittal all the following:

• Provide a total proposed cost for CLIN 0001 through CLIN 0007;

• Provide golf cart images of proposed carts with quote submittal;

• Provide the year of each proposed golf cart within quote submittal to verify it is no more than five (5) years old

• Provide Rental Protection Plan details; and

• Make an affirmative statement that Offeror will fulfill all the requirements stated in the Statement of Work (Attachment 2).

PRICE

The Government will then conduct a price evaluation of the lowest priced technically acceptable quote for price reasonableness. This shall be implemented in accordance with FAR 15.404, Cost and/or price analysis.

RESPONSIBILITY DETERMINATION

Quoters must be registered in the SAM database to be eligible for award. Registration is free and can be completed on-line at http://www.sam.gov. If Quoter’s Representation & Certifications are not current in SAM database, then update mandatory information within database, and Quoters shall submit FAR 52.212-3 & Alt I with the RFQ response.

INVOICE AND PAYMENT. Invoice must be submitted electronically through Wide Area Work Flow (WAWF) for payment at https://wawf.eb.mil/. Please reference DFARS Clause 252.232-7006 below for instructions. Access to WAWF is required to submit an invoice.

Attachments:

Attachment 1: Statement of Work, dated 17 Feb 2026 Attachment 2: Wage Determination 2015-5253, Rev 28, dated 3 Dec 2025 Attachment 3: Schedule B Quote Submittal Form Attachment 4: FAR and DFARS Provision and Clauses http://www.sam.gov/ https://wawf.eb.mil/

Basis for Award. Procedures in FAR 15.103-2, Lowest Price Technically Acceptable (LPTA) Approach, is applicable to this procurement. 502d CONS will issue a purchase order to the Offeror who is determined to offer the Best Value to the Government and p...