Gifford Pinchot NF MTA HVAC
Closed Solicitation Posted
- Solicitation number
- 1240BH25Q0031
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Trout Lake, Washington 98650, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture Forest Service is seeking contractors to replace two aging heat pump systems at the Mt. Adams Ranger District office on the Gifford Pinchot National Forest in Trout Lake, Washington. The project involves removing and disposing of two existing 20+ year old Carrier 5-ton heat pump systems that service a 4,500 square foot district office building, and installing new replacement systems including concrete pads, refrigerant lines, drain lines, and necessary electrical modifications. The contractor must complete all work within 90 calendar days from receiving notice to proceed, with an estimated completion date of September 30, 2025. Offerors will be evaluated using a Lowest Price Technically Acceptable approach, considering price reasonableness, specialized experience, and technical approach to performing the work. The original proposal deadline was extended through Amendment 00001, with quotes now due Wednesday, September 3, 2025 at 12:00 PM Pacific Time.
This procurement is designated as a 100% Small Business set-aside under NAICS code 238220 (Plumbing, Heating, and Air Conditioning Contractors) with a size standard of $19 million. No incumbent contractor is identified in the solicitation materials. The government's estimated total contract value ranges between $25,000 and $100,000, with payment bonds required for awards equal to or greater than $35,000. The existing systems consist of two ducted units with 3-phase power service - one east unit (Furnace model FA4CNB060 and Heat pump model 25HBR360A500) and one west unit (Furnace model FB4ANF060 and Heat pump model 38YCC060520). The work location is specifically at 2455 Highway 141, Trout Lake, WA 98650, where the heat pumps are housed in a purpose-built shed adjacent to the office building, while the furnaces are located in a separate mechanical room. The Forest Service intends to award one Firm Fixed-Price contract without discussions, though reserves the right to conduct discussions if deemed in the government's best interest.
Notice text
2 versions
Update #2 · Latest ·
Amendment 00001
This amendment is to provide answers to contractor questions. We are extending the due date to Wednesday 9/3/2025 @ 12PM PT.
This project involves the supply and installation of two Heat pump systems at one location: the Mt. Adams Ranger District on the Gifford Pinchot National Forest (NF). The existing HVAC systems in place will need to be removed and disposed of by the contractor.
There are two ducted Carrier, 20+ year old 5-ton heat pump systems serviced with 3-phase power that have had several repairs over the last few years, and the Forest Service is interested in replacing these systems. Both systems service a zoned 4500 square foot (sf) district office building. The heat pumps are in a purpose built shed adjacent to the office, while the furnaces are in a separate mechanical room.
Location: Mt. Adams Ranger District (MARD): The address for this work is as follows: 2455 HWY 141, Trout Lake, WA 98650
Latitude: 46.00003N, Longitude: 121.54463W
This acquisition is a 100% Small Business set-aside. The applicable NAICS code is 238220- Plumbing, Heating, and Air Conditioning Contractors. The corresponding size standard is $19 million. Offerors will be evaluated on past performance, relevant experience, technical approach to performing the work, and price. The Contract will be awarded to the offeror whose submittal, in compliance with the solicitation, is the best value to the Government. The Government total estimated value is between $25,000 and $100,000. Payment Bonds (100% each) will be required of the successful awardee for an award equal or greater than $35,000.
Paper copies of the solicitation will not be issued. The Government intends to award without discussions, however, reserves the right to conduct discussions should it be deemed in the Government’s best interest.
One Firm Fixed-Price (FFP) contract will be awarded. The contract period of performance will be 90 calendar days from the receipt of the notice to proceed, estimated for 09/30/2025.
Note: Per FAR 52.204-7(b)(1), System for Award Management (SAM), an Offeror is required to be registered in SAM when submitting an offer and shall continue to be registered until time of award, during performance, and through final payment for any contract resulting from this solicitation. Information on registration may be obtained via: https://www.sam.gov. All Offerors must complete the electronic version of the Representations and Certifications in the SAM system.
Update #1 ·
This project involves the supply and installation of two Heat pump systems at one location: the Mt. Adams Ranger District on the Gifford Pinchot National Forest (NF). The existing HVAC systems in place will need to be removed and disposed of by the contractor.
There are two ducted Carrier, 20+ year old 5-ton heat pump systems serviced with 3-phase power that have had several repairs over the last few years, and the Forest Service is interested in replacing these systems. Both systems service a zoned 4500 square foot (sf) district office building. The heat pumps are in a purpose built shed adjacent to the office, while the furnaces are in a separate mechanical room.
Location: Mt. Adams Ranger District (MARD): The address for this work is as follows: 2455 HWY 141, Trout Lake, WA 98650
Latitude: 46.00003N, Longitude: 121.54463W
This acquisition is a 100% Small Business set-aside. The applicable NAICS code is 238220- Plumbing, Heating, and Air Conditioning Contractors. The corresponding size standard is $19 million. Offerors will be evaluated on past performance, relevant experience, technical approach to performing the work, and price. The Contract will be awarded to the offeror whose submittal, in compliance with the solicitation, is the best value to the Government. The Government total estimated value is between $25,000 and $100,000. Payment Bonds (100% each) will be required of the successful awardee for an award equal or greater than $35,000.
Paper copies of the solicitation will not be issued. The Government intends to award without discussions, however, reserves the right to conduct discussions should it be deemed in the Government’s best interest.
One Firm Fixed-Price (FFP) contract will be awarded. The contract period of performance will be 90 calendar days from the receipt of the notice to proceed, estimated for 09/30/2025.
Note: Per FAR 52.204-7(b)(1), System for Award Management (SAM), an Offeror is required to be registered in SAM when submitting an offer and shall continue to be registered until time of award, during performance, and through final payment for any contract resulting from this solicitation. Information on registration may be obtained via: https://www.sam.gov. All Offerors must complete the electronic version of the Representations and Certifications in the SAM system.
Files
| File | Type | Posted |
|---|---|---|
| Amendment 00001.pdf | ||
| NRE Construction RFQ 1240BH25Q0031 MTA HVAC.pdf | ||
| 1240BH25Q0031 MTA HVAC SF1442.pdf | ||
| Attachments for 1240BH25Q0031 MTA HVAC.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Gifford Pinchot NF MTA HVAC | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Or-bandon marsh NWR-bandon HVAC | — | No set-aside | |
| OK-deep fork NWR-quarters HVAC replacem | — | Total Small Business | |
| ANF Duchesne Bunkhouse AC Replacement | Forest Service | Total Small Business | |
| GAOA Star Meadows MEP Repairs Utility Installations Flathead NF | Forest Service | Total Small Business | |
| HVAC Unit Replacement | National Oceanic and Atmospheric Administration | Total Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity