Amendment 00001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

00001

This amendment is to answer some questions that were sent to us. We are extending the due date to Wednesday 9/3/2025 @ 12PM Pacific Time. No other changes or additions are made by this amendment. Acknowledge and return this amendment with your offer.

USDA-FS CSA Northwest 6 1835 Black Lake BLVD SW Olympia, WA 98512

1240BH25Q0031

1 2

08/27/2025

08/15/2025

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

SOLICITATION 1240BH25Q0031 MTA HVAC

Questions and Answers

Question 1: I see mention that these systems are zoned. Is there any additional info or photos that can be provided? Number of zones, zone control panel etc. Do you believe any zoning equipment will need to be updated?

Answer 1: All pictures have been provided in the attachments to the contract. Each half of the building is supplied by one single piece of equipment. There are two separate units feeding the building. There are no separate zones (and therefore no zoning equipment). Each are expected to have a separate thermostat that are independent from each other.

Question 2: Are there any SEER2/HSPF2 minimum efficiencies you are looking for?

Answer 2: There are no SEER2/HSPF2 efficiency values required to be submitted as part of the proposal. The details of any system proposed would be included in any spec sheets. However, per section L.2 2) b Factor 3: Clearly state in the proposal summary the type, size, model number, and lower temperature rating of the equipment to be installed. Of note: DOE/State mandates for a heat pump in our Northern Zone are to be over 48k BTU. We currently have 60k BTU units.

Question 3: Do we need to figure on replacing the line sets?

Answer 3: Replacement of line sets typically occur with new refrigerant/systems to ensure compatibility. However, replacement of the line sets would be solely dependent on the proposed system and installation. Per section H.3 of the solicitation: New installation/replacement of refrigerant lines/line sets are to be included in proposals.

Venting Modifications for Shed Installation

Question 4: Given that the proposed HVAC units are high-efficiency side-discharge systems and will be installed inside the existing shed, would it be permissible to either re-route the discharge through ductwork or install a wall-mounted grille to facilitate proper ventilation? The current shed configuration appears to have been designed for older systems that were mounted higher and may not accommodate the airflow requirements of modern units.

Answer 4: Re-routing the discharge or changing the wall mounted grille placement are authorized and are particular to the system being proposed. Of note: Over the winter, several feet of snow are common to fall in one single storm, and the snow does not melt away quickly and can last all winter. This is a cold weather area. Approval to modify the shed venting would be approved as long as it wasn’t detrimental to the structure and takes into account snow.

Power Source for Air Handlers

Question 5: Could you please confirm the electrical source designated for powering the new air handler units? Will they be connected to the existing electrical panel, or is a dedicated circuit required?

Answer 5: The panel is in the mechanical room which is accessed from the outside of the main office building, and they are connected to the existing electrical panel system. The two spaces are across from each other and have an exterior raceway (shown in the contract photos) connecting the two mechanical closets. The HVAC circuit panels are also shown in the attachment photos of the solicitation. Of note: H.3 of the solicitation clearly states that the size of the breaker needed for the proposed system is the responsibility of the contractor and needs to be taken into account.

“Installation of new breakers/fuses/disconnects within the existing electrical system that the new HVAC systems call for that may be different than what the current HVAC systems used, and it goes into details of possible situations. We have a dedicated 3-phase panel for both heat pumps/handlers (and aux heat, see below) there are already dedicated circuits from that panel to each piece of equipment. Refer to the solicitation for further details.

Power Source for Auxiliary Heat

Question 6: What is the intended power source for the auxiliary heating components of the new HVAC systems? Will these be electric or supported by an alternative energy source?

Answer 6: They are electric and already in place.

Power Source for Outdoor Units

Question 7: Please clarify what electrical infrastructure will be used to power the outdoor heat pump units. Are there existing circuits that meet the new system's specifications, or will upgrades be necessary?

Answer 7: The new system specifications are determined by the bidding contractor as well as whether or not the current electrical breaker meets the need of the proposed equipment. Per the solicitation, see section H.3. The current system is shown in the solicitation attachment photos. All system equipment for both units/handlers/aux strips…etc are all fed from dedicated 3 phase panel.

Existing Electrical Configuration – Fuse Box

Question 8: In examining the existing 3-phase fuse box, it seems that the third phase may not be protected by a fuse. Can you confirm whether this is correct, and if so, will this be addressed as part of the system upgrade?

Answer 8: In the photo there may have been a pulled fuse in the HVAC unit that is currently broken (and out of operation). All 3 phases need fused protection. This would be required in any installation.

Purpose of Proposed Concrete Pad

Question 9: What specific issue or limitation is the proposed new concrete pad intended to address? Is it related to structural support, drainage, vibration isolation, or another concern?

Answer 9: The concrete slab comment was stated as a possible associated cost that must be accounted for in bids, if the bidding contractor chooses to not use the HVAC shed, associated locations, or are proposing a completely different design and set up for the buildings’ HVAC needs, then it is possible a slab may be required.

If the existing location and the proposed system are similar to a replace-in-kind equipment exchange, there would be zero concrete work involved in this contract.

Placement of outdoor heat pump units on stands/feet in the dirt is an example of a set-up that would not be allowed. A concrete slab would need to be installed if this kind of system was being proposed.

The purpose of this solicitation is to allow the bidding contractors to propose systems that meet the needs of the building users, without ignoring any new or different technologies that might exist.

Permits and whose responsibility

Question 10: Could you please clarify whether the permitting falls under your department's jurisdiction (meaning it is self-regulated), or if it requires approval from city or county authorities?

Answer 10: See Schedule Note

h) County permits are not required

No county nor government permits are required, but they are to follow code requirements.