General Housecleaning Services for the U. S. Embassy Tokyo, Japan
Closed Solicitation Posted
- Solicitation number
- 19JA8025Q0004
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Tōkyō 107-8 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a contractor to provide General Housecleaning Services for the U.S. Embassy Tokyo in Japan through an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The solicitation (RFQ No. 19JA8025Q0004) covers cleaning services for approximately 100 apartment/townhouse units annually at the Mitsui Housing Compound and 20 leased residences, including specialized services like deep kitchen and wallpaper cleaning. Potential contractors must be registered in the System for Award Management (SAM) and will be evaluated on a lowest-price, technically acceptable basis. A pre-quotation conference is scheduled for February 14, 2025, with questions due by February 19, 2025, and electronic quotation submissions required by February 28, 2025 at 12:00 PM JST. The solicitation allows electronic submissions, with a recommendation that email attachments not exceed 15MB.
The contract is unrestricted, with no specific set-aside designations, and will cover a base year from May 1, 2025 to April 30, 2026, with two potential one-year option periods. The current incumbent is KYOBISHA CO., LTD., and the contract guarantees a minimum of 3,000,000 JPY and a maximum of 10,000,000 JPY of services per year. Subcontracting is permitted, though the prime contractor must possess the required licenses. The cleaning services will encompass approximately 19,800 square meters across housing units, with task orders issued roughly two weeks before scheduled work. Contractors must be prepared to use cleaning equipment compatible with both U.S. standard 120V (Mitsui Compound) and Japanese 100V (leased properties) electrical systems. The U.S. Embassy will provide an annual cleaning schedule to assist with contractor personnel planning.
Notice text
Enclosed is a Request for Quotations (RFQ) for an Indefinite Delivery, Indefinite Quantity (IDIQ) type contract for obtaining General Housecleaning Services for the U.S. Embassy Tokyo, Japan.
The anticipated performance period is for a base year, with two one-year option periods, if exercised by the Government. All responsible sources may submit a quote, which will be considered.
The U.S. Government may award the contract based on the initial quote without discussion. The resultant contract will be a firm fixed price type indefinite-delivery indefinite-quantity (IDIQ) contract.
The U.S. Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
All contractors shall be registered in the SAM (System for Award Management) Database https://sam.gov/SAM prior to award of a contract.
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| General Housecleaning Services for the U. S. Embassy Tokyo, Japan | Pre-Solicitation |
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