FY26 - Fire Suppression & UV System Maintenance Services
Closed Pre-Solicitation Posted
- Solicitation number
- FA301625R0053-SS
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Jbsa Lackland, Texas 78236, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force's Air Education and Training Command through the JBSA Lackland Contracting Squadron is seeking fire suppression and UV system maintenance services for the 502d Civil Engineer Squadron across multiple Joint Base San Antonio installations including Randolph, Lackland, Chapman & Kelly Annex, and Ft Sam Houston. The contractor must provide comprehensive inspection, testing, recharging, maintenance, and repair services for fire suppression systems including dry chemical, wet chemical, and clean agent systems, as well as ultra-violet exhaust hood systems to ensure their serviceability and prevent deterioration. All contractor personnel must be licensed by the State of Texas and fully qualified to inspect and test fire suppression systems in accordance with manufacturer specifications and National Fire Protection Association standards. The anticipated contract structure is Firm Fixed Price, and interested firms must submit responses including capability statements limited to two pages, complete the sources sought questionnaire, and provide any questions or concerns by Friday, September 12, 2025, at 1100 hours CDT. Correspondence must be directed to both Contract Specialist Teresa Sullivan and Contracting Officer Emily Rodriguez at their respective Air Force email addresses.
This opportunity is designated as a Total Small Business set-aside under NAICS code 811310 with a size standard of $12.5 million, and no incumbent contractors are identified in the notice. The comprehensive scope covers 104 total fire suppression systems with 168 cylinders across various facilities including dining facilities, child development centers, youth centers, and specialized areas like flammable storage and paint booths. The contract includes multiple service components such as semi-annual maintenance, hydrostatic testing, quarterly UV system inspections, emergency repair services, and parts replacement across all JBSA installations. The UV exhaust hood systems alone feature multiple control panels, hoods, and bulb configurations ranging from 54 to 300 bulbs per location using various brands including Caddy and Halton. While no specific contract value is disclosed, the scope encompasses facilities across five major installations and requires contractor insurance coverage including $500,000 bodily injury liability, indicating a substantial maintenance operation planned for fiscal year 2026.
Notice text
2 versions
Update #2 · Latest ·
UPDATE 1 dated 9/9/2025: The attachments have been reuploaded and should now be able to view. All other information has remained unchanged.
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All information provided is STRICTLY VOLUNTARY: The purpose of this Sources Sought Notice is to query the market for potential interested capable, responsible, and qualified Small Business firms that can provide the stated requirement. The Government is interested in collecting market information in accordance with the Federal Acquisition Regulation (FAR) Part 10.
The JBSA Lackland Contracting Squadron, 502CONS/JBKAA, intends to procure Fire Suppression and UV System Maintenance Services for 502d Civil Engineer Squdron (502CES).
The Government is currently utilizing NAICS: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance; PSC: J012 Maint/Repair/Rebuild of Equipment - Fire Control Equipment; Size Standard: $12.5M. The anticipated award is Firm Fix Price (FFP).
Interested firms are encouraged to complete this Sources Sought Notice/Questionnaire, provide capability statement, 2-page limitations, and submit any questions/concerns pertaining to this requirement, no later than Friday, 12 September 2025, 1100hrs., CDT. All correspondence shall be sent to both email addresses below:
- Contract Specialist: Teresa Sullivan, email: teresa.sullivan.4@us.af.mil
- Contracting Officer: Emily Rodriquez, email: emily.rodriguez.8@us.af.mil
Description of Service: The contractor shall provide all tools, materials, equipment, transportation, personnel, supervision, and all other items necessary to perform all operations in connection with the inspection, testing, recharging, maintaining, repairing, repairing of fire suppression systems in a manner that will ensure their serviceability and prevent deterioration in value or effectiveness. The contractor must be licensed by the State of Texas and fully qualified to inspect and test all Fire Suppression systems throughout JBSA installations. (Randolph, Lackland, Chapman & Kelly Annex and Ft Sam Houston).
Please reference the attached DRAFT Performance Work Statement (PWS) and DRAFT Appendices for further details.
CLINS Structure
- 0001 Semi-Annual Maintenance Service: Wet & Dry Chemical Fire Suppression System
- 0002 Hydro-Static Testing Service: Wet & Dry Chemical Fire Suppression System
- 0003 Fire Suppression Systems Parts Only: Reimbursable of Material Replacement & Repair (NTE)
- 0004 Quarterly Inspection: DFAC UV System Maintenance & Repair Services (Labor)
- 0005 Lackland DFAC B6582: Quarterly UV Bulb Temporary Removal for Cleaning Services (Labor)
- 0006 UV Systems Parts Only: Reimbursable Material Replacement & Repair (NTE)
- 0007 Emergency Services - Evenings/Weekends/Holidays (Labor) (NTE)
- 0008 Chapman Annex B326: Semi-Annual Maintenance Services - Clean Agent Fire Extinguisher System
Update #1 ·
All information provided is STRICTLY VOLUNTARY: The purpose of this Sources Sought Notice is to query the market for potential interested capable, responsible, and qualified Small Business firms that can provide the stated requirement. The Government is interested in collecting market information in accordance with the Federal Acquisition Regulation (FAR) Part 10.
The JBSA Lackland Contracting Squadron, 502CONS/JBKAA, intends to procure Fire Suppression and UV System Maintenance Services for 502d Civil Engineer Squdron (502CES).
The Government is currently utilizing NAICS: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance; PSC: J012 Maint/Repair/Rebuild of Equipment - Fire Control Equipment; Size Standard: $12.5M. The anticipated award is Firm Fix Price (FFP).
Interested firms are encouraged to complete this Sources Sought Notice/Questionnaire, provide capability statement, 2-page limitations, and submit any questions/concerns pertaining to this requirement, no later than Friday, 12 September 2025, 1100hrs., CDT. All correspondence shall be sent to both email addresses below:
- Contract Specialist: Teresa Sullivan, email: teresa.sullivan.4@us.af.mil
- Contracting Officer: Emily Rodriquez, email: emily.rodriguez.8@us.af.mil
Description of Service: The contractor shall provide all tools, materials, equipment, transportation, personnel, supervision, and all other items necessary to perform all operations in connection with the inspection, testing, recharging, maintaining, repairing, repairing of fire suppression systems in a manner that will ensure their serviceability and prevent deterioration in value or effectiveness. The contractor must be licensed by the State of Texas and fully qualified to inspect and test all Fire Suppression systems throughout JBSA installations. (Randolph, Lackland, Chapman & Kelly Annex and Ft Sam Houston).
Please reference the attached DRAFT Performance Work Statement (PWS) and DRAFT Appendices for further details.
CLINS Structure
- 0001 Semi-Annual Maintenance Service: Wet & Dry Chemical Fire Suppression System
- 0002 Hydro-Static Testing Service: Wet & Dry Chemical Fire Suppression System
- 0003 Fire Suppression Systems Parts Only: Reimbursable of Material Replacement & Repair (NTE)
- 0004 Quarterly Inspection: DFAC UV System Maintenance & Repair Services (Labor)
- 0005 Lackland DFAC B6582: Quarterly UV Bulb Temporary Removal for Cleaning Services (Labor)
- 0006 UV Systems Parts Only: Reimbursable Material Replacement & Repair (NTE)
- 0007 Emergency Services - Evenings/Weekends/Holidays (Labor) (NTE)
- 0008 Chapman Annex B326: Semi-Annual Maintenance Services - Clean Agent Fire Extinguisher System
Files
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