FY25 Surveillance Camera System Upgrade

Closed Solicitation Posted Sep 5, 2025

Solicitation number: FA441825Q0068
Agency: Air Mobility Command Air Force, Department of Defense
Responses due: Sep 22, 2025, 2:00 PM ET
Set-aside: Total Small Business

Opportunity facts

NAICS code: 238210 Electrical Contractors and Other Wiring Installation Contractors
PSC: N063 Installation Of Equipment- Alarm, Signal, And Security Detection Systems
Place of performance: Charleston AFB, South Carolina 29404, United States
Points of contact: Taylor McDaniel taylor.mcdaniel.1@us.af.mil (843) 963-4491

Madison Nerenberg madison.nerenberg@us.af.mil (843) 963-5158

Notice details come from SAM.gov. Updated Sep 19, 2025.

About this opportunity

Written by GovTribe AI · Sep 19, 2025

The Department of the Air Force Air Mobility Command is procuring a surveillance camera system upgrade for the 437th Maintenance Squadron at Joint Base Charleston, South Carolina through RFQ FA441825Q0068. The project involves purchasing and installing five new Avigilon cameras (or equivalent), one replacement camera, and one new Network Video Recorder to integrate with an existing eight-camera FLIR system, creating a comprehensive 13-camera surveillance network with 24/7 recording capability and 14-day storage capacity. Offerors must provide detailed specification sheets for cameras and recording equipment, design layouts, system compatibility documentation, and demonstrate technical capability through a pass/fail evaluation. The government will evaluate proposals using three factors in order of importance: price (primary), technical capability (pass/fail), and past performance, with preference given to contractors demonstrating substantial confidence based on recent relevant experience. The final submission deadline is September 22, 2025, at 2:00 PM EDT, with delivery and installation required within 150 days after contract award.

This procurement is designated as a total small business set-aside under NAICS code 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a $19 million size standard, requiring all offerors to be registered in the System for Award Management (SAM). No incumbent contractor or current service provider is identified in the solicitation documents. While no specific contract value is disclosed, the government anticipates awarding a firm fixed-price purchase order with FOB destination delivery to Joint Base Charleston. The project scope includes installing cameras at approximately 16-foot heights in Building 700, relocating the command center to the Coordinator's Office, and establishing a closed-circuit system independent of the local area network. Performance will occur entirely at Joint Base Charleston, North Charleston, South Carolina, with the contractor responsible for providing all necessary hardware, software, configuration, and post-installation user training to ensure seamless integration between the new Avigilon cameras and existing FLIR camera systems.

Notice text

5 versions

Update #5 · Latest · Sep 19, 2025

Amendment 4
The purpose of this amendment is to:

1. Incorporate Attachment 03 – Clauses and Provisions, Revision 01 dated 19 Sep 2025 to add provision FAR 52.211-6 Brand Name or Equal.

2. All other terms and conditions remain unchanged.

Amendment 3
The purpose of this amendment is to:

1. Extend the solicitation due date to Monday, 22 September 2025 at 2:00PM EDT.

2. Incorporate Attachment 01 - RFQ Pricing Sheet, Revised 18 September 2025 to reflect the extended solicitation close date.

3. Incorporate Attachment 02 - Statement of Work & Floorplan, Rev 2 dated 18 September 2025. Additions are highlighted in green and deletions are crossed out in red.

4. Incorporate Attachment 05 - Questions & Answers.

5. All terms and conditions remain unchanged.

Amendment 2

The purpose of this amendment is to:

1. Announce that attending the site visit is no longer required for a priced offer to be eligible for award.

2. All other terms and conditions remain unchanged.

Amendment 1

The purpose of this amendment is to:

1. Extend the solicitation due date to Friday, 19 September 2025 at 2:00PM.

2. Revise the RFQ Pricing Sheet (Attch 01) to reflect the extended solicitation close date.

3. Schedule a site visit for Wednesday, 17 September 2025 at 10:00AM. Vendors will meet outside Building 705, 400 North Graves Ave, Joint Base Charleston, SC 29404. All prospective offerors are now REQUIRED to attend the site visit in order to be considered eligible for award. Offerors are required to contact Madison Nerenberg, Contract Specialist, at (843) 963-5158, email address madison.nerenberg@us.af.mil and Taylor McDaniel, Contracting Officer, at (843) 963-4491, email address taylor.mcdaniel.1@us.af.mil by Friday, 12 September 2025 at 12:00PM if they plan to attend. Vendors are limited to no more than two representatives at the site visit. Special arrangements will be required to gain access to the installation. Offerors are cautioned that Joint Base Charleston has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED. Offerors should allow sufficient time to obtain a visitor pass (requiring valid driver's license (REAL ID), social security card, vehicle registration, and proof of insurance). All Questions and Answers will be provided at the site visit.

______________________________________________________________________

COMBINED SYNOPSIS/SOLICITATION
437 MXS SURVEILLANCE CAMERA SYSTEM UPGRADE
JOINT BASE CHARLESTON (JB CHS), SC
FA441825Q0068

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 and FAR Subpart 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued.

(ii) FA441825Q0068 is issued as a request for quotation (RFQ).

(iii) This RFQ provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated 11 June 2025.

(iv) This acquisition is restricted for small business concerns. The associated NAICS code is 238210 with a $19 Millon size standard. This is a Brand Name OR EQUAL requirement.

(v) The purpose of this combined synopsis and solicitation is for the purchase and installation of a surveillance camera system upgrade in accordance with the Statement of Work & Floorplan document (Attch 02).

(vi) The Government seeks delivery and installation no later than 150 days after award and shall be inclusive of all ordering and delivery of materials, equipment, parts, and final acceptance. The delivery FoB is Joint Base Charleston, South Carolina.

(vii) FAR 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition with the following Addenda; At a minimum, the offeror shall:
a. This RFQ has four (4) attachments

Attch 01 – RFQ Pricing Sheet
Attch 02 – Statement of Work & Floorplan
Attch 03 – Provisions and Clauses
Attch 04 – Wage Determination, Rev 31 dated Jul 2025

b. Offerors shall utilize Attch 01 - RFQ Pricing Sheet to submit offered pricing and fill out Company name; address; SAM UEI; Cage Code; name, telephone number, email address for your company’s point of contact in response to this RFQ.
c. Offerors must submit specification sheets for each camera and the new Network Video Recorder. Camera specification sheets must be detailed sufficiently for the Government to determine a camera equal to the Avigilon (P/N 32C-H5A-4MH) and Avigilon (P/N 9C-H5A-3MH) camera. Recorder specification sheets must be in sufficient detail for the Government to determine capability to perform 24/7 recording for storage up to 14 days.
d. Offerors must submit a design layout displaying the intended location of all cables, cameras, and workstation/control center.
e. Offeror’s must submit a documentation attesting the compatibility of the offered cameras and recorder with the current surveillance system.
f. All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications -- Commercial Item or complete electronic annual representations and certifications at the System for Award Management.
g. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
h. A Firm Fixed Priced Purchase Order is anticipated.
i. Acknowledgement of any amendments to this RFQ.
j. A statement that you agree to all terms of this RFQ.
k. Offerors must submit responses to this RFQ electronically by email to madison.nerenberg@us.af.mil and taylor.mcdaniel.1@us.af.mil.

(viii) FAR 52.212-2, Evaluation-Commercial Items applies to this acquisition with the following Addenda;
a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.
b. The following factors shall be used to evaluate offers in the following relative order of importance:

Price
Technical capability
Past Performance

c. Price – The Government will first rank each offer from lowest to highest priced offer. The Government may determine whether an offer is unacceptable if the prices are significantly unbalanced.
d. Technical – Following the price evaluation, the Government will then evaluate offers by technical capability as pass/fail.
To receive a pass rating, the Government will evaluate the Offeror’s camera and recorder specification sheets to determine whether the cameras are either the recommended Avigilon or equal and the recorder is capable 24/7 recording with storage up to 14 days.
The Government will evaluate the Offeror’s design layout to determine it meets the requirement set forth in the Statement of Work.
e. Past Performance - Of the offers, having passed the technical evaluation, the Government will begin evaluating past performance starting with the lowest priced offeror. Evaluation of the offerors past performance is subjective and will result in a rating of Substantial, Satisfactory, Neutral, Limited, or No Confidence. Offerors who do not have recent and relevant past performance relating to this requirement will receive a rating of Neutral Confidence.
Substantial Confidence: Based on the offeror’s recent/relevant performance record, the Government has a high expectation the offeror will successfully perform the requirement.
Satisfactory Confidence: Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation the offeror will successfully perform the requirement.
Neutral Confidence: No recent/relevant performance record is available or the offeror’s performance record is so sparse, no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.
Limited Confidence: Based on the offeror’s recent/relevant performance record, the Government has a low expectation the offeror will successfully perform the requirement.
No Confidence: Based on the offeror’s recent/relevant performance record, the Government has no expectation the offeror will successfully perform the requirement.
The Government will evaluate past performance for recency and relevancy. Recency is defined as performance of similar services within the past three (3) years from the issue date of the solicitation. Relevancy is defined as services of the same magnitude such as projects for surveillance camera system installation/integration requirements for systems consisting of multiple cameras requiring 24/7 recording and storage of at least 14 days.
f. If the lowest priced offer, having passed the technical evaluation receives a Substantial Performance Confidence Rating, that offer represents the best value for the Government and the evaluation process stops at this point; an award shall be made to that offeror without further consideration of any other offers. In the event the lowest priced offeror, having passed the technical evaluation does not receive a Substantial Performance Confidence Rating, the evaluation process will continue with the next lowest priced offeror until an offeror receives a Substantial Performance Confidence Rating or all offers are evaluated. In the event an offeror other than the lowest priced offeror having passed the technical evaluation received a Substantial Performance Confidence Rating, the Contracting Officer will perform an integrated best value evaluation to determine the eventual awardee. The Government reserves the right to award to a Substantial Performance Confidence Rated offeror, and reserves the right to award to other than the lowest priced offeror.
g. The Government intends to award a contract without interchanges with respective offerors. The Government, however, does reserve the right to hold interchanges with one, some, none, or all offerors.

(ix) Offers in response to this acquisition are due 22 September 2025, No Later Than 2:00 PM EST.

(x) Offerors may contact Madison Nerenberg at 843-963-5158 or Taylor McDaniel at 843-963-4491 for information regarding this solicitation.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(End of Provision)

Update #4 · Sep 18, 2025