FY25 JBSA Great Texas Freedom Festival Stage, Audio Visual and Technical Support
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA301625Q6034
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- PSC
- G003 Social- Recreational
- Place of performance
- Jbsa Ft Sam Houston, Texas 78234, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is seeking stage, audio visual, and technical support services for the JBSA Great Texas Freedom Festival scheduled for April 12, 2025, at Fort Sam Houston in San Antonio, Texas. The solicitation requires a contractor to provide an SL-260 stage, speaker towers, multi-color lighting, delay towers, and associated technical equipment to support the event. Vendors must be registered in SAM.gov, qualify as a small business, and meet all Request for Quote (RFQ) requirements to be considered. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation method to award a single Firm Fixed-Price contract. Key submission deadlines include February 20, 2025, for questions and March 4, 2025, at 12:00 PM Central Time for quote submissions, with quotes required to remain valid for 60 calendar days.
This procurement is a 100% small business set-aside under NAICS category 711320 for Promoters of Performing Arts, Sports, and Similar Events without Facilities. The contract performance period spans April 9-14, 2025, with specific requirements for setup on April 10, technical troubleshooting on April 11, event support on April 12, and teardown on April 13. The event anticipates 15,000-20,000 attendees and will feature military band performances, recruitment activities, and special demonstrations. Contractor personnel must obtain base identification and vehicle passes, comply with base security protocols, and follow specific traffic regulations. While no specific contract value was disclosed, the solicitation indicates the government will provide generator power and base security throughout the event, with the contractor responsible for staging, audio-visual equipment, and technical support.
Notice text
3 versions
Update #3 · Latest ·
The 502d Air Base Wing at JBSA-Lackland in San Antonio, Texas, has a new requirement for Stage Lighting, Sound, and Effects to support the JBSA Great Texas Freedom Fest on 12 April 2025. Please see attached Request for Quote (RFQ) and Statement of Work (SOW) for additional information. If your company is capable and interested in providing the listed services in accordance with the attached Request for Quote (RFQ), please respond to this solicitation no later than 04 March 2025, 12:00 PM Central Time.
Note: This requirement is a 100 percent small business set-aside.
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Amendment 0001
Please see attached Q/A for JBSA Great Texas Freedom Festival, Stage Details Powerpoint (includes timeline/sequence of events) and updated SOW dated 25 Feb 2025. Please respond to this solicitation no later than 26 February 2025, 12:00 PM Central Time.
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Amendment 0002
Please see attached amended RFQ (para 6, response due date and time) for JBSA Great Texas Freedom Festival Stage, Audio Visual and Technical Support and updated SOW (para 2.4.1). The due date for quotes has been extended to 04 March 2025, 12:00 PM Central Standard Time.
Update #2 ·
The 502d Air Base Wing at JBSA-Lackland in San Antonio, Texas, has a new requirement for Stage Lighting, Sound, and Effects to support the JBSA Great Texas Freedom Fest on 12 April 2025. Please see attached Request for Quote (RFQ) and Statement of Work (SOW) for additional information. If your company is capable and interested in providing the listed services in accordance with the attached Request for Quote (RFQ), please respond to this solicitation no later than 26 February 2025, 12:00 PM Central Time.
Note: This requirement is a 100 percent small business set-aside.
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Amendment 0001
Please see attached Q/A for JBSA Great Texas Freedom Festival, Stage Details Powerpoint (includes timeline/sequence of events) and updated SOW dated 25 Feb 2025. Please respond to this solicitation no later than 26 February 2025, 12:00 PM Central Time.
Update #1 ·
The 502d Air Base Wing at JBSA-Lackland in San Antonio, Texas, has a new requirement for Stage Lighting, Sound, and Effects to support the JBSA Great Texas Freedom Fest on 12 April 2025. Please see attached Request for Quote (RFQ) and Statement of Work (SOW) for additional information. If your company is capable and interested in providing the listed services in accordance with the attached Request for Quote (RFQ), please respond to this solicitation no later than 26 February 2025, 12:00 PM Central Time.
Note: This requirement is a 100 percent small business set-aside.
Files
| File | Type | Posted |
|---|---|---|
| RFQ - Freedom Fest Lighting_Amended.pdf | ||
| 3. SOW 3 _ Amended.pdf | ||
| 3. SOW_25 Feb 25.pdf | ||
| Stage Details.pptx | PPTX presentation | |
| Q and A for JBSA Great Texas Freedom Fest.pdf | ||
| 3. SOW_25 Feb 2025.pdf | ||
| RFQ - Freedom Fest Lighting.pdf | ||
| 1. Clauses and Provisions.pdf | ||
| 3. SOW.pdf | ||
| 2. Schedule of Services.pdf | ||
| RFQ - Freedom Fest Lighting.pdf |
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| FY25 JBSA Great Texas Freedom Festival Stage, Audio Visual and Technical Support | Award Notice | |
| This notice | Solicitation | |
| FY25 JBSA Great Texas Freedom Festival Stage, Audio Visual and Technical Support | Pre-Solicitation |
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