Stage Details.pptx
PPTX presentation 4 MB Posted
- Solicitation number
- FA301625Q6034
About this file
This is a PowerPoint presentation detailing the event layout and timeline for the JBSA Great Texas Freedom Festival (GTFF) scheduled for April 12, 2025, at McArthur Field. The layout includes specifications for a 40x20 performer stage/trailer, 35x15 repeater towers, a 40x100 crowd tent, parking areas, and designated spaces for fireworks and helicopter demonstrations.
The timeline spans April 10-13, 2025, with field preparation beginning Thursday, followed by equipment and vendor setup on Friday including static displays and helicopters (HH-60 & AH-64). The main event on Saturday runs from 1500-2130 hours, featuring military band performances, recruitment activities, Special Warfare demonstrations, drone light show, and fireworks. The event has secured significant sponsorships, including $25K from HEB and $15K from AFCEA for a STEM tent. The presentation notes challenges in achieving break-even status on the NAF (Non-Appropriated Funds) side and seeking ways to decrease APF (Appropriated Funds) expenditures.
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Text version
Stage 40 x 20 Performer Trailer (RV) 35 x 15
Repeater Tower Repeater Tower Repeater Tower Repeater Tower
Crowd Tent 40 x 100
Event Layout Cao 30 Jan 25
Fireworks Helicopter Demo Primary Event Area Parking
Handicap Parking
Parking
Parking
Joint Base San Antonio: The #1 Place to Work, Train, and Live
Untamed, Unrivaled
Orientation of layout Changes pending
Timeline Thurs, 10 Apr McArthur Field Prep: rock removal/mowing Field viability determination Friday, 11 Apr Water grass at McArthur Field/prep for pyro 0700-1800 ARNORTH Static Arrival 1000-1200 Arrival of Helicopters (HH-60 & AH-64) 1200-1900 Vendor/Fencing/Trash/Stage Setup 1600 SW Demo Practice, Media Flight/Engagement 1700 Hot Wash Brief/Prep for Go/No Go Brief Saturday, 12 Apr 0700-1200 Vendor/Food Truck Setup 0800-0900 Go/No Brief 0900-1000 Aerial Performers Safety Brief 1500-2130 Start GTFF 2130 Vendor breakdown Sunday, 13 Apr 0700-0930 Static Departure Window 0700-1630 CE removal of Fencing/Equipment/Porta-Johns 0930-1200 FOD Walk 1630 Resume Normal Ops 10-13 April Timeline Execution Day Timeline Saturday Saturday Show 0500 Showtime for arming 0530 All others showtime 0600 Guard mount 0630-0700 Augmentee Check-in (M&FRC) 0700 SFS start posting 0700 Food Set-up for Morning Safety Brief & FSH M&FRC 0730 SFS In place / Pass out radios 0800-0900 Go/No Go Brief 0900-1000 Aerial Performers Safety Brief 1300 FSH Gates Open 1500 Start GTFF 1530 CC comments, Invocation, National Anthem, CAF Flyover #1 1600 Fort Sam’s OWN 323d Army Band Recruitment/Oath of Enlistment/CoSA Mayor 1700 AF Band of the West 1730 Salute to Training CAF Flyover (T-6 & BT-13) Special Warfare Demo (UH-60) 1900 Spazmatics Band Set 1 2000 Band Break (Drone Light Show) 2030 Spazmatics Band Set 2 2130 Fireworks 2200 GTFF Ends 2230 End of Day Hot Wash Brief 2300 Harry Wurzbach West Gates Close
502 ABW/CC Decision Point
Joint Base San Antonio: The #1 Place to Work, Train, and Live
Untamed, Unrivaled
Slide #7 - Timeline / IC Decision points
- 4-Day window when you start to see activity
- Thurs - field prep, mowing, decision field viability.
- Fri - statics / aircraft, larger tents, SW demo practice, media engagement
- Sat - Go/No-Go Briefing / finishing touches in morning / reconstitution begins
- Sun - Departure of statics / breakdown stage / fencing / FOD walk
- Day of Execution
- Over the last 3 weeks things have started to pick up, commitments solidifying, had $40K pour in sponsorships. HEB signing on as a title sponsor for $25K & Armed Forces Communications and Electronics Association (AFCEA) signed on to sponsor the STEM Tent for $15K.
- Challenges: Sponsorship has increased but goal is to get close to breaking even on the NAF side. Additionally, we’re looking for ways to decrease APF dollars expended.
- Pending any questions we’ll move into the ROC drill. We currently have 2 scenarios tee’d up. These were picked based on what could likely occur. Historically, a kid wandering off and parents can’t find them.
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File details come from the government source that posted it. Updated .