RFQ - Freedom Fest Lighting_Amended.pdf

Request for Quote FA301625Q6034 1

Request for Quote (RFQ) JBSA Great Texas Freedom Festival Stage, Audio Visual and Technical Support

Ft. Sam Houston, TX 78234 12 April 2025

1. This Request for Quote (RFQ) is issued in accordance with (IAW) FAR 13.106-1(a). This requirement is a 100% Small Business Set-Aside.

2. It is each vendor’s responsibility to ensure their quote, and all data is complete (applicable clauses and provisions, attachments, and amendments {if applicable}), and in accordance with the RFQ. The Government assumes no responsibility for late or incomplete responses to the RFQ. Late responses shall be processed in accordance with FAR 52.212-1(f).

3. The Government intends to evaluate the complete quote and award a Firm Fixed-Price (FFP) contract based on the initial submissions without conducting interchanges (INs); therefore, each quote should contain the best terms from a price and technical standpoint. However, the Government reserves the right to hold INs if determined by the Contracting Officer (CO) to be necessary during the evaluation, or when it is determined to be in the best interest of the Government set forth by FAR 52.212-1(g). Interchanges are fluid interaction(s) between CO and the Quoters that may address any aspect of the quote and may or may not be documented in real time. Quoters’ responses to the INs shall be considered in making the order selection decision. Interchanges may be conducted with one, some, or all Quoters as the Government is not required to conduct interchanges with any and/or all Quoters responding to the RFQ.

4. The Government shall incorporate into the contract, the attached Contract Provisions and Clauses (Attachment 1) in order to be compliant with DOD-unique statues, regulations, directives, and other requirements.

5. A single award shall be made to the vendor that meets the following:

a. Is currently registered as a Small Business, and

b. Has the services to be provided within scope of the Statement of Work (SOW), and

c. Is registered in the System for Award Management (SAM) system located at https://www.sam.gov/SAM, with the applicable NAICS of 711320, and

d. Meets and complies with all the terms and conditions of the RFQ, and

e. Offers the Lowest Price Technically Acceptable (LPTA), and

f. Is not listed on the Excluded Parties List within SAM.

6. The Government shall award a Firm Fixed-Price contract to the quoter whose quote conforms to the RFQ.

OFFER PREPARATION INSTRUCTIONS: Provide one (1) electronic quote. The quote shall be submitted in two (2) parts: Part I - Price, Part II – Technical.

Quotes shall be received electronically via email joy.grubb.1@us.af.mil / lorenzo.martinez.8@us.af.mil no later than March 04, 2025 @ 12:00pm CST. Amendments shall be acknowledged in writing, or the offer may be considered non-responsive. Quoters are strongly advised to submit their quotes well in advance of the closing date and time to mitigate the risk of technical difficulty and ensure that the complete quote is received timely. Late quotes shall not be considered. Hard copies of the quotes are not required and shall not be accepted.

https://www.sam.gov/SAM mailto:joy.grubb.1@us.af.mil mailto:lorenzo.martinez.8@us.af.mil

Request for Quote FA301625Q6034 2

Questions. Any questions shall be received electronically via email on or before February 20, 2025 @ 12:00pm CST. Questions submitted after the question due date may not be accepted.

7. Addendum to FAR 52.212-1, Instructions to Quoters—Commercial Items (Jan 2017).

52.212-1(b) is deleted in its entirety and replaced with the following:

The quote shall be clear, concise, and include sufficient detail for effective evaluation. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such offer from consideration for award. The quote shall not contain any extraneous information such as advertisements or marketing material.

a. Factor 1 – PRICE: Schedule of Services; a unit price shall be inserted for each Firm Fixed Price (FFP) Contract Line-Item Number (CLIN) and shall be rounded to two decimal places.

b. Factor 2 – TECHNICAL: The Technical Volume shall be specific and complete. The maximum page limitation for the Technical Volume is 25 pages. Excess pages shall not be considered in the evaluation. Electronic documents shall be in Microsoft Word and/or Excel format or Adobe Acrobat Reader. By your quote submission, you are representing that you shall perform all the requirements specified in the RFQ.

Addendum to 52.212-1(c) Period of acceptance of offers. The paragraph is tailored as follows:

The vendor agrees to hold the prices in its quote for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the RFQ.

The Government intends to evaluate quotes and award a contract without interchanges with Quoters.

Therefore, the vendor’s initial quotes should contain the best terms from a price and technical standpoint.

However, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest;

accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

A. If you have any questions, please contact both Ms. Joy Grubb, at (210)652-8412, or email:

joy.grubb.1@us.af.mil and Michael Simington, at (210) 652-0872, or email:

michael.simington@us.af.mil, email is the preferred method.

B. 3 Attachments:

1) Clauses and Provisions

2) Schedule of Services

3) SOW

mailto:joy.grubb.1@us.af.mil mailto:michael.simington@us.af.mil