FPC BRYAN-PBX Replacement

COMBINED SYNOPSIS/SOLICITATION

Update 9-5-24- added to description

PRIVATE AUTOMATIC BRANCH EXCHANGE REPLACEMENT–

The Federal Bureau of Prisons, Federal Prison Camp, Bryan, TX intends to issue a combined synopsis/solicitation for the requirement of replacement of boiler.

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ

Number 15B50424Q00000002.

(III) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 511210. The small business size standard is $38.5  Million.

The contract type is a firm-fixed price. Solicitation has been set aside for Total Small Business.

(IV) This combined solicitation/synopsis is for purchase of the following commercial services:

PRIVATE AUTOMATIC BRANCH EXCHANGE REPLACEMENT

CLIN 0001: SERVICES, NON-PERSONAL, CONTRACTOR TO FURNISH ALL LABOR,

MATERIALS AND EQUIPMENT NECESSARY TO provide all necessary equipment, labor, materials, and incidentals to replace the Private Automatic Branch Exchange located in the Control Center building. All manufacturers’ recommendations will be required to be implemented. Period of Performance: 364 calendar days after receipt of award.

With an expectation of supplies being received within 120 days

(V) Description of requirements is as follows:

See attached Statement of Work.

The Contractor shall be responsible for removing and replacing the current 20-20 IXP 1024 point, redundant PBX with a Cerato VCSe 1280 point redundant system to meet the following requirements:

1ea, 512 pt VCSe MDC Redundant Shelf

2ea, 256 pt VCSe LDX-A Redundant Shelf

1ea, 256 pt VCSe LDX-B Redundant Shelf

1ea, Cordex 650W 110Vac N+1 AC Power Supply System

3ea, 650W Cordex Power Module

1ea, SSA Special Security Advatage Software

1ea, HDLU Hex Digital Line Unit 16 port

1ea, DCA Admin/Main. Serial Port Package

2ea, DCA Desk Top

1ea, External Modem 56K

2ea, Dual T-1 Trunk Unit 48 port

2ea, T-1 Access Assembly

2ea, IPEC EAWS Enhanced Attendant Workstation

2ea, Optional Labeled EAWS Keyboard

1ea, HP Laser Jet Printer SSA

1ea, System Printer Microline 186

1ea, MAT- Maintenance Laptop

3ea, UGLU Universal Global Line Unit 16 port

32ea, Cortelco Single Line Analog Telephone

2ea, SSA Application w/Rack Mount PC (SDT) Less Monitor

2ea, SSA Custom Control Panel/222/No Dial/333

1ea, Voice Mail, EE SIP MedTel 32 port

2ea, SSA Flat Screen 19" monitor

2ea, 20-20 Switching System Training #501 Class 10 Days

2ea, IP64 port TGW/IPEC unit

1ea, Switch, Ethernet-24 port managed

2ea, Cable, RJ45, CAT5E, Black 10ft

Installation of a Cerato VCSe 1280 point redundant PBX system and ToLee VoiceMail system, replacement of SSA, IPEC EAWS complete within a one-week time frame. Includes site survey by MedTel Services Program Manager, punchdown to the MDF, installation material, Data Base Programming & Testing.

FPC Bryan staff will ensure a representative is present to allow access to all areas requested by the Contractor.  It shall be the Contractors responsibility to obtain all measurements and manufactures installation recommendations.

The FBOP will occupy the site during the entire construction period.  Contractor shall perform the work to not interfere with the FBOP’s operations as minimal as possible.

(VI) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be: 120 calendar days after receipt of award.

Place of Performance shall be: FPC Bryan, 1100 Ursuline, Bryan, Texas  77803

CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY TO Remove and REPLACE existing Private Automatic Branch Exchange.

(VII) Quotes are required to be received in the contracting office no later than 2:00PM CST on

09/24/2024. All quotes must be submitted electronically via email to HBUCK@BOP.GOV.

(IX) Any questions regarding this solicitation should be submitted electronically via email to

HBUCK@BOP.GOV.

VENDORS WHO DO NOT PROVIDE ALL EVALUATION CRITERIA WILL NOT BE ACCEPTED

QUOTES RECEIVED FROM CONTRACTORS WHO ARE NOT ACTIVE IN SAM WILL NOT BE CONSIDERED.

THE OFFEROR MUST BE CURRENLTY REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) TO BE ELGIBLE FOR AN AWARD.

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO HBUCK@BOP.GOV.

QUESTIONS SHOULD BE RECEIVED NO LATER THAN SEP 12, 2024. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

52.237-1 Site Visit (Apr 1984)

Offerors or quoter(s) are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site Visit Date: September 11, 2024 at 9:00am.

Please contact: HBUCK@BOP.GOV to set up a time to visit the site. All questions during the site visit should be submitted electronically to HBUCK@BOP.GOV.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

Attached Cover Letter contains details. The Government will award to the responsible offeror whose offer, conforming to the solicitation, which is considered most advantageous to the Government, with past performance and price considered. Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered at www.sam.gov. All responsible sources are encouraged to submit a written offer, which will be considered for award. The due date is September 24, 2024, 2:00 p.m. Central Standard Time. The solicitation will be distributed solely through SAM.GOV . Hard copies of the solicitation document will not be available. The site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure they have the most current information.

DISCLAIMER: The Government is not liable for information furnished by any other source. This will normally be the only method of distributing information. Therefore, it is the responsibility of any interested parties to check the website periodically for any further postings. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of internet connectivity or for inabilities to access the documents posted on the referenced web pages. Interested parties should refresh the page periodically when accessing.

COMBINED SYNOPSIS/SOLICITATION

PRIVATE AUTOMATIC BRANCH EXCHANGE REPLACEMENT–

The Federal Bureau of Prisons, Federal Prison Camp, Bryan, TX intends to issue a combined synopsis/solicitation for the requirement of replacement of boiler.

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ

Number 15B50424Q00000002.

(III) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 511210. The small business size standard is $38.5  Million.

The contract type is a firm-fixed price. Solicitation has been set aside for Total Small Business.

(IV) This combined solicitation/synopsis is for purchase of the following commercial services:

PRIVATE AUTOMATIC BRANCH EXCHANGE REPLACEMENT

CLIN 0001: SERVICES, NON-PERSONAL, CONTRACTOR TO FURNISH ALL LABOR,

MATERIALS AND EQUIPMENT NECESSARY TO provide all necessary equipment, labor, materials, and incidentals to replace the Private Automatic Branch Exchange located in the Control Center building. All manufacturers’ recommendations will be required to be implemented. Period of Performance: 364 calendar days after receipt of award.

With an expectation of supplies being received within 120 days

(V) Description of requirements is as follows:

See attached Statement of Work.

(VI) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be: 120 calendar days after receipt of award.

Place of Performance shall be: FPC Bryan, 1100 Ursuline, Bryan, Texas  77803

CONTRACTOR TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY TO Remove and REPLACE existing Private Automatic Branch Exchange.

(VII) Quotes are required to be received in the contracting office no later than 2:00PM CST on

09/24/2024. All quotes must be submitted electronically via email to HBUCK@BOP.GOV.

(IX) Any questions regarding this solicitation should be submitted electronically via email to

HBUCK@BOP.GOV.

VENDORS WHO DO NOT PROVIDE ALL EVALUATION CRITERIA WILL NOT BE ACCEPTED

QUOTES RECEIVED FROM CONTRACTORS WHO ARE NOT ACTIVE IN SAM WILL NOT BE CONSIDERED.

THE OFFEROR MUST BE CURRENLTY REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) TO BE ELGIBLE FOR AN AWARD.

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO HBUCK@BOP.GOV.

QUESTIONS SHOULD BE RECEIVED NO LATER THAN SEP 12, 2024. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

52.237-1 Site Visit (Apr 1984)

Offerors or quoter(s) are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site Visit Date: September 11, 2024 at 9:00am.

Please contact: HBUCK@BOP.GOV to set up a time to visit the site. All questions during the site visit should be submitted electronically to HBUCK@BOP.GOV.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

Attached Cover Letter contains details. The Government will award to the responsible offeror whose offer, conforming to the solicitation, which is considered most advantageous to the Government, with past performance and price considered. Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered at www.sam.gov. All responsible sources are encouraged to submit a written offer, which will be considered for award. The due date is September 24, 2024, 2:00 p.m. Central Standard Time. The solicitation will be distributed solely through SAM.GOV . Hard copies of the solicitation document will not be available. The site provides downloading instructions. All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure they have the most current information.

DISCLAIMER: The Government is not liable for information furnished by any other source. This will normally be the only method of distributing information. Therefore, it is the responsibility of any interested parties to check the website periodically for any further postings. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of internet connectivity or for inabilities to access the documents posted on the referenced web pages. Interested parties should refresh the page periodically when accessing.