Fire Alarms, Fire Suppression Systems and Fire Extinguishers Maintenance

The United States Department of Agriculture Forest Service is soliciting proposals for comprehensive fire safety maintenance services at the International Institute of Tropical Forestry (IITF) complex in San Juan and the Sabana Research Field Station in Luquillo, Puerto Rico. The procurement covers annual diagnostic testing and inspection of fire alarm systems, fire suppression systems, and fire extinguisher maintenance to ensure compliance with local and national fire codes, including NFPA standards. Contractors must be capable of servicing existing systems from manufacturers including General Electric, Honeywell, Simplex, and Edwards System Technology, while also evaluating and potentially replacing the current basement suppression system and all fire extinguishers with new code-compliant units. The contract will be awarded as a firm-fixed price agreement under simplified acquisition procedures, with a mandatory site visit scheduled for September 22, 2025, at 9:00 AM ET. All quotations must be submitted by email to yolanda.padilla@usda.gov no later than September 24, 2025, at 11:59 PM ET, including separate attachments for the Schedule of Items and Representations and Certifications.

This procurement is set aside 100% for small business concerns under NAICS code 561621 with a size standard of $25 million, and only offers from qualified small businesses will be accepted. The contract structure includes a base year from October 1, 2025, through September 30, 2026, with four additional option years extending through September 30, 2030, with an estimated annual contract value of $5,000. Key deliverables include replacing a total of 61 fire extinguishers across four different types, providing emergency repair services within 24 hours with an estimated 25 labor hours and $5,000 in parts annually, and completing all initial work within 60 days of contract award. The contractor must be properly licensed and submit detailed written reports documenting all inspections, tests, and recommendations to the Contracting Officer's Representative. Performance will take place at the IITF facilities in San Juan, Puerto Rico, with the primary location at Cambridge Park E 3 Chestnut Hill, San Juan, PR 00926.