FCI WIL - FY27 2nd Quarter Dairy Requirements
Open Solicitation Posted
- Solicitation number
- 15B31627Q00000003
- Agency
-
Federal Correctional Institution Williamsburg
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311511 Fluid Milk Manufacturing
- PSC
- 8910 Dairy Foods And Eggs
- Place of performance
- Salters, South Carolina 29590, United States
- Points of contact
-
- Christopher Hustad wil-contracting@bop.gov (843) 387-9400
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons seeks quotations for second-quarter fiscal year 2027 dairy products for Federal Correctional Institution Williamsburg under Request for Quotation 15B31627Q00000003, with quotes due November 24, 2026 at 2:00 PM EST. The acquisition is a Total Small Business set-aside for commercial products under FAR Part 12, and the Government will make a single firm-fixed-price award to the responsible quoter whose quotation conforms to the solicitation.
Deliveries run weekly from January 4, 2027 through March 31, 2027, FOB Destination, to the FCI Williamsburg Warehouse at 8301 U.S. Hwy 521, Salters, SC 29590, Monday through Friday from 8:00 AM to 12:00 PM EST, excluding federal holidays. Deliveries require scheduled appointments, and products arriving without one will be refused. Items must carry maximum available shelf life and a minimum 90-day remaining shelf life from delivery date. Quoters must obtain the BOP National Menu Specifications before quoting.
The specification sheet, as summarized in the attached file, lists 245,700 individual 8-fluid-ounce servings of kosher whole milk in aseptic packages or plastic bottles, each marked with a hechsher from a nationally accepted Orthodox Kashrut Organization (CID A-A-20338A; 21 CFR 131.110). It also lists 998 five-pound containers of pasteurized sour cream in reduced-fat, low-fat, or nonfat varieties (CID A-A-20251), and 1,300 five-pound containers of low-fat or fat-free cottage cheese with a minimum 60-day shelf life remaining after packaging (CID A-A-20154C). Pricing is per unit on the attached specification sheet, with no more than four decimal places. Items that fail specifications will not be considered for award.
Quoters must complete Section 17a of Standard Form 1449 with company name, phone number, point of contact, and Unique Entity ID; remain actively registered in SAM from submission through award; and submit electronically to wil-contracting@bop.gov. Failure to follow all instructions may result in exclusion. Evaluation is based on past performance and price, with past performance significantly weighted as the more important factor, assessed on recent and relevant similar food supply requirements. Orders below $15,000.00 are placed by Government Purchase Card, and orders of $15,000.01 and above by purchase order with EFT payment. Contractors who miss delivery schedules without excusable delay or fail to conform to specifications face negative past performance entries.
Points of contact are Justin Shortt, Supervisory Contract Specialist, and Christopher Hustad, Contract Specialist. The NAICS code is 311511, Fluid Milk Manufacturing, with a size standard of 1,150 employees. The PSC is 8910, Dairy Foods and Eggs.
Notice text
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued.
Solicitation 15B31627Q00000003 is issued as a Request for Quotation (RFQ) for 2nd Quarter Dairy Requirements for FCI Williamsburg in Salters, SC. Completed solicitation packages must be delivered by November 24, 2026, at 2:00 PM EST.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
North American Industry Classification System (NAICS): 311511 – Fluid Milk Manufacturing
Small Business Size Standard: 1,150 employees
Quoters must follow all instructions in this notice. Failure to do so may result in exclusion from consideration.
Quoters shall complete Section 17a of Standard Form 1449, including: Company Name, Phone Number, Point of Contact, and Unique Entity ID (UEI).
Pricing shall be entered on the attached specification sheet. All quoted prices shall contain no more than four decimal points.
Terms of Delivery are FOB Destination. Weekly delivery dates for dairy will begin January 4, 2027 and continue through March 31, 2027, in accordance with the delivery schedule identified in the Delivery Information Sheet. All dairy products shall be delivered with the maximum available shelf life and shall meet all manufacturer freshness dating requirements.
Deliveries will be made to the FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590 between 8:00 AM - 12:00 PM EST Monday – Friday, unless otherwise specified in the Statement of Work (SOW). The warehouse is closed on all federal holidays.
The contract type is Firm-Fixed Price. The Government intends to make a single award to the responsible quoter whose quotation conforms to the solicitation and represents the best value to the Government. Awards will be based on Past Performance and Price. Past Performance is significantly more important than Price. Past Performance will be evaluated based on recent and relevant similar food supply requirements. The Government may utilize information from references and other available sources.
Orders below $15,000.00 will be placed via Government Purchase Card. Orders $15,000.01 and above will be placed via purchase order (payment made via EFT). Invoices may be mailed to P.O. Box 220, Salters, SC 29590, or emailed to wil-businessoffice-s@bop.gov for faster processing.
The following provisions and clauses apply (included by reference): FAR clause 52.203-17 Contractor Employee Whistleblower Rights, 52.212-1 Instructions to Offerors – Commercial Products & Services, 52.212-2 Evaluation – Commercial Products and Services, 52.212-4 Contract Terms and Conditions – Commercial Products and Services, 52.204-7 System for Award Management, 52.219-1 Small Business Program Representation, 52.222-50 Combating Trafficking in Persons, 52.222-90 Addressing DEI Discrimination by Federal Contractors, 52.219-6 Notice of Total Small Business Set-Aside, 52.222-3 Convict Labor, 52.222-19 Child Labor, 52.225-1 Buy American, 52.232-40 Providing Accelerated Payments to SB Subcontractors, 52.252-1 Solicitation Provisions Incorporated by Reference, 52.252-2 Clauses Incorporated by Reference, JAR 2852.212-4 Contract Terms and Conditions, Commercial Items
*52.232-18 Availability of Funds
Quoters must be actively registered in the System for Award Management (SAM) at the time of quotation submission and remain registered through award.
Points of contact for this solicitation are Justin Shortt, Supervisory Contract Specialist and Christopher Hustad, Contract Specialist, Federal Correctional Institution Williamsburg, 8301 U.S. Highway 521, Salters, SC 29590. Quotations shall be submitted electronically to wil-contracting@bop.gov.
The only format by which questions will be answered will be by e-mail at wil-contracting@bop.gov.
All future information about this acquisition, including solicitation amendments, will be posted on sam.gov. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information.
Files
| File | Type | Posted |
|---|---|---|
| Dairy Specifications.pdf | ||
| FCI WIL WEEKLY DELIVERY INFORMATION SHEET.pdf | ||
| 2nd Quarter Dairy Cover Letter.pdf | ||
| 15B31627Q00000003.pdf |
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