2nd Quarter Dairy Cover Letter.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution

Salters, SC 29590

November 10, 2026

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued.

Solicitation 15B31627Q00000003 is issued as a Request for Quotation (RFQ) for 2nd Quarter Dairy Requirements for FCI Williamsburg in Salters, SC. Completed solicitation packages must be delivered by November 24, 2026, at 2:00 PM EST.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

North American Industry Classification System (NAICS): 311511 – Fluid Milk Manufacturing

Small Business Size Standard: 1,150 employees

Quoters must follow all instructions in this notice. Failure to do so may result in exclusion from consideration.

Quoters shall complete Section 17a of Standard Form 1449, including: Company Name, Phone Number, Point of Contact, and Unique Entity ID (UEI).

Pricing shall be entered on the attached specification sheet. All quoted prices shall contain no more than four decimal points.

Terms of Delivery are FOB Destination. Weekly delivery dates for dairy will begin January 4, 2027 and continue through March 31, 2027, in accordance with the delivery schedule identified in the Delivery Information Sheet. All dairy products shall be delivered with the maximum available shelf life and shall meet all manufacturer freshness dating requirements.

Deliveries will be made to the FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590 between 8:00 AM - 12:00 PM EST Monday – Friday, unless otherwise specified in the Statement of Work (SOW). The warehouse is closed on all federal holidays.

The contract type is Firm-Fixed Price. The Government intends to make a single award to the responsible quoter whose quotation conforms to the solicitation and represents the best value to the Government. Awards will be based on Past Performance and Price. Past Performance is significantly more important than Price. Past Performance will be evaluated based on recent and relevant similar food supply requirements. The Government may utilize information from references and other available sources.

http://www.acquisition.gov/

Orders below $15,000.00 will be placed via Government Purchase Card. Orders $15,000.01 and above will be placed via purchase order (payment made via EFT). Invoices may be mailed to P.O. Box 220, Salters, SC 29590, or emailed to wil-businessoffice-s@bop.gov for faster processing.

The following provisions and clauses apply (included by reference): FAR clause 52.203-17 Contractor Employee Whistleblower Rights, 52.212-1 Instructions to Offerors – Commercial Products & Services, 52.212- 2 Evaluation – Commercial Products and Services, 52.212-4 Contract Terms and Conditions – Commercial Products and Services, 52.204-7 System for Award Management, 52.219-1 Small Business Program Representation, 52.222-50 Combating Trafficking in Persons, 52.222-90 Addressing DEI Discrimination by Federal Contractors, 52.219-6 Notice of Total Small Business Set-Aside, 52.222-3 Convict Labor, 52.222-19 Child Labor, 52.225-1 Buy American, 52.232-40 Providing Accelerated Payments to SB Subcontractors, 52.252-1 Solicitation Provisions Incorporated by Reference, 52.252-2 Clauses Incorporated by Reference, JAR 2852.212-4 Contract Terms and Conditions, Commercial Items

*52.232-18 Availability of Funds

Quoters must be actively registered in the System for Award Management (SAM) at the time of quotation submission and remain registered through award.

Points of contact for this solicitation are Justin Shortt, Supervisory Contract Specialist and Christopher Hustad, Contract Specialist, Federal Correctional Institution Williamsburg, 8301 U.S. Highway 521, Salters, SC 29590.

Quotations shall be submitted electronically to wil-contracting@bop.gov.

The only format by which questions will be answered will be by e-mail at wil-contracting@bop.gov.

All future information about this acquisition, including solicitation amendments, will be posted on sam.gov.

Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information mailto:wil-businessoffice-s@bop.gov mailto:wil-contracting@bop.gov mailto:wil-contracting@bop.gov