FCI Gilmer - Chiller Repair (Contracted Labor/Materials)
Closed Solicitation Posted
- Solicitation number
- 15B11925Q00000020
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons Federal Correctional Institution Gilmer is seeking a contractor to provide comprehensive chiller repair services for two York Model YTK4C5F1-CSJ chillers at their facility in Glenville, West Virginia. The scope of work includes replacing compressor shaft seals, recovering and charging refrigerant, replacing valves, performing leak checks, dehydration, and conducting startup and operational checks, with the contractor required to provide all necessary labor, materials, and equipment. Vendors must maintain active registration in the System for Award Management (SAM.gov), complete Standard Form 1449 with specific blocks filled out, and include their UEI number and email address in their submissions. The government will evaluate proposals based on best value to the government, with past performance considered approximately equal to pricing in the award decision. Quotes must be submitted via email to j2hutchison@bop.gov with original signatures required, and the deadline for submission is 1:00 PM Eastern Time on July 31, 2025.
This solicitation is designated as a Total Small Business set-aside under solicitation number 15B11925Q00000020, with no incumbent contractor identified in the documentation. The contract structure will utilize a firm fixed price arrangement, though specific award values or budget ranges are not disclosed in the available materials. Work must be performed on-site at the Federal Correctional Institution in Glenville, West Virginia, with operations restricted to Monday through Friday between 7:00 AM and 3:00 PM, excluding federal holidays. The contractor must comply with strict security protocols required for working within a federal correctional facility and adhere to detailed safety and environmental compliance requirements. All vendors who fail to meet RFQ requirements will have their performance documented and shared with other Bureau of Prisons facilities for future consideration.
Notice text
RE: 15B11925Q00000020
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Chiller Repair (Contracted Labor/Materials). Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 1:00 p.m., July 31, 2025. The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contract Specialist
Files
| File | Type | Posted |
|---|---|---|
| Cover Letter - SAM.pdf | ||
| RFQ - 15B11925Q00000020.pdf | ||
| Statement Of Work (SOW).docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| FPC bryan, TX - replace HVAC system ICC building | Federal Correctional Institution Beckley | Total Small Business | |
| 4120--rental of two chillers for one year | Veterans Integrated Service Network 6 | Service-Disabled Veteran-Owned Small Business | |
| Chiller | Land and Maritime | No set-aside | |
| Facility Vacuum System Chillers | — | No set-aside | |
| J041--Supply - Upgrade Chiller 3 Controls - NWI | Veterans Integrated Service Network 23 | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity