Statement Of Work (SOW).docx

STATEMENT OF WORK

CHILLER REPAIR

FCI Gilmer - B&F PROJECT

1. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), FCI Gilmer intends to make a single award to a responsible entity that will provide all necessary equipment, materials, and incidentals required for Repair Chillers 1 & 2, at FCI Gilmer, located at 201 FCI Lane, Glenville, WV 26351. All work and installation will be done by Contractor.

B. SCOPE OF WORK

The Contractor shall make the following repairs on Chiller 1 York Model # YTK4C5F1-CSJ:

· Recover refrigerant R123 from Chiller 1 and weight charge.

· Lockout power to Chiller 1.

· Remove compressor coupling and replace compressor shaft seal.

· Leak check chiller with nitrogen and dehydrate chiller with vacuum pump.

· Charge the chiller with recovered refrigerant.

· Reinstall compressor coupling and change oil filter.

· Replace ½” service valve on compressor found failed during winter work PM.

· Startup chiller and check operation.

The Contractor shall make the following repairs on Chiller 2 York Model # YTK4C5F1-CSJ:

· Recover refrigerant R123 from Chiller 2 and weight charge.

· Lockout power to Chiller 2.

· Remove compressor coupling and replace compressor shaft seal.

· Provide and install (1) replacement purge 3-way valve found leaking during winter work PM.

· Provide and install (1) replacement Amot valve found leaking during winter work PM.

· Leak check chiller with nitrogen and dehydrate chiller with vacuum pump.

· Charge the chiller with recovered refrigerant.

· Reinstall compressor coupling and change oil filter.

· Replace ½” service valve on compressor found failed during winter work PM.

· Startup chiller and check operation.

The Contractor shall include all applicable shipping and freight charges in their bid, ensuring timely delivery of all equipment and materials.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

The prime contractor is responsible for ensuring compliance with all Federal, State and Local environmental regulations during all phases of this project. Services and materials provided will be consistent with current industry standards and Underwriters Laboratories (UL).

The Contractor shall:

1. Upon request, submit an affidavit attesting the Contractor has in place and fully implemented a written Health, Safety, and Environmental Plan. The plan shall be compliant with all applicable Federal, State, Local and MSDS Regulations / Guidelines.

1. Utilizing material manufacturer’s technical inspectors, acquire the minimum number of inspection service days as required by material manufacturer and/or the Federal Prison.

1. Utilizing material manufacturer’s technical inspectors, acquire the minimum number of inspection service days as required by material manufacturer and/or the Federal Prison.

1. Employ Field Technical Services Representatives available for monitoring project work on a periodic basis.

D. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, FBOP will provide restroom services and non-potable water. The Contractor shall provide all other supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

The Contractor will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The Contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible for removing all debris and waste materials from the job site at FCI Gilmer upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

F. SUBMITTALS

1. The Vendor shall provide written submittals describing recommended equipment to the COR for approval, within ten days from receiving the Notice to Proceed.

2. The Vendor shall prepare a Schedule of Values (SOV) for the project and submit it to the Contracting Officer for approval prior to submitting the first application for payment.

3. The Vendor will provide COR with three copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Vendor to locate and procure an alternative product.

4. Product Data (prior to job start): Product safety data sheets on all materials shall be submitted to Federal Bureau of Prisons Representative.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the Contractor are 7:00 AM – 3:00 PM, Monday - Friday, excluding Federal holidays. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor or to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institutional emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project are required to be processed by the Contractor and coordinated with the COR for temporary storage.

Any construction related deliveries which are directly shipped to the Contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery. The Contractor or his representative must be present to verify and accept the delivery.

Under no circumstances will FCI Gilmer or its staff be responsible for the acceptance of any Contractor or company deliveries. The Contractor shall be responsible for providing their own means of loading and unloading Contractor material or equipment.

The Contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The Contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the Contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the Contractor and the COR. All tools will be inventoried prior to entering the institution and will be inventoried back out to ensure accurate accountability when exiting the institution at the end of the workday.

E. Additional Considerations:

1. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractors will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed, as inmates wear these colors. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractors shall ensure they have everything they need for their lunch when they check in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.