Cover Letter - SAM.pdf
PDF 212 KB Posted
- Solicitation number
- 15B11925Q00000020
About this file
This document is a Request for Quote (RFQ) from the Federal Bureau of Prisons for Chiller Repair services at the Federal Correctional Institution in Gilmer, West Virginia. The solicitation (Solicitation Number: 15B11925Q00000020) seeks contracted labor and materials for chiller repair, with quotes due by 1:00 p.m. on July 31, 2025. Vendors must complete specific requirements including active registration in the System for Award Management (SAM.gov), submission of a completed Standard Form (SF) 1449, and inclusion of their UEI number and email address. The government will award the contract to the responsive and responsible vendor providing the best value, with past performance considered approximately equal to pricing. Quotes must be submitted via email to j2hutchison@bop.gov, with original signatures required, and vendors are warned that failure to meet all RFQ requirements may result in negative past performance documentation shared across Bureau of Prisons facilities.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ - 15B11925Q00000020.pdf | ||
| Statement Of Work (SOW).docx | DOCX document |
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Text version
July 18, 2025
RE: 15B11925Q00000020
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Chiller Repair
(Contracted Labor/Materials). Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 1:00 p.m., July 31, 2025. The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks
17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name
& UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will
NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at
304-626-2500, ext. 1082.
Sincerely, Jessica Hutchison
Contract Specialist http://www.sam.gov/
File details come from the government source that posted it. Updated .