Exhibit Services for DISA Exhibit Booth at AFCEA WEST 2025 Conference
Closed Solicitation Posted
- Solicitation number
- HC102825R0005
- Agency
-
Defense Information Systems Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- San Diego, California 92101, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Information Systems Agency (DISA) is seeking exhibit services for its booth at the AFCEA WEST 2025 conference through solicitation HC102825R0005. The contract requires rental, shipping, installation, and dismantling of background display structures with graphics, exhibit furniture, carpet, and carpet padding for a 10ft x 50ft exhibit area and a 20ft x 10ft exhibitor office space. Contractors must coordinate with Vista Convention Services, the designated General Service Contractor, and submit a digital layout of the proposed booth design, product specifications, and print proofs with their proposal. The evaluation will likely focus on compliance with the Performance Work Statement, quality of exhibit design, and adherence to the Quality Assurance Surveillance Plan (QASP) outlined in the solicitation documents. Proposal responses are due by December 18, 2024, at 2:00 PM Central Time, with the exhibit scheduled for January 28-30, 2025, at the San Diego Convention Center.
The solicitation is set aside for total small business participation, with an estimated shipping weight of 1,500 lbs for the exhibit materials. The performance period spans from December 9, 2024, through February 21, 2025, covering preparation, event execution, and post-event dismantling. Shipping will originate from the DISA Warehouse Loading Dock at 6908 Cooper Avenue in Fort Meade, MD, with delivery and setup required at the San Diego Convention Center by January 27, 2025, and materials to be removed by January 31, 2025. The contract will be awarded as a firm-fixed-price arrangement, with pricing requested for four main tasks: carpet rental, display rental and graphics, furniture rental, and shipping/handling. While specific award value is not disclosed, the detailed pricing spreadsheet and specific requirements suggest a comprehensive and structured procurement process for this exhibit services contract.
Notice text
This requirement is to provide the rental of background display structures with graphics, exhibit furniture, carpet and
carpet padding, installation, dismantling, and shipping for the DISA exhibit at AFCEA WEST 2025. All services
required are non-personal services.
Rental, shipping, installation, and dismantling services for the DISA exhibit at AFCEA WEST 2025 event occurring
January 28th, 2025, through January 30th, 2025.
Shipping Pick-Up Site:
Defense Information Systems Agency – Warehouse
Loading Dock
6908 Cooper Avenue
Fort Meade, MD 20755
Event Site:
San Diego Convention Center - Halls A-D
111 West Harbor Drive
San Diego, CA 92101
Files
| File | Type | Posted |
|---|---|---|
| HC102825R0005 Amendment 02.pdf | ||
| HC102825R0005 Solicitation Conformed.pdf | ||
| HC102825R0005 Solicitation Amendment.pdf | ||
| WEST 2025_Exhibit Services Contract_Attachment 2 Exhibit Layout Concept v3.xlsx | XLSX spreadsheet | |
| Attachment 1 Pricing Spreadsheet.xlsx | XLSX spreadsheet | |
| Attachment 3 QASP.docx | DOCX document | |
| Attachment 4 Non Official Contractor Form.pdf | ||
| RFP HC102825R0005.pdf | ||
| Attachment 2 Exhibit Layout Concept.xlsx | XLSX spreadsheet |
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