HC102825R0005 Solicitation Amendment.pdf
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- Solicitation number
- HC102825R0005
- Issued by
-
Defense Information Systems Agency
About this file
This document is a Solicitation Amendment for Solicitation Number HC102825R0005, which is for Exhibit Services for the DISA Exhibit Booth at the AFCEA WEST 2025 Conference.
The key details are:
- The purpose of this amendment is to make changes to the Performance Work Statement (PWS).
- The offer due date has changed to December 05, 2024, 2:00PM Central Time.
- The PWS requires the contractor to provide rental, shipping, installation, and dismantling services for the DISA exhibit at the AFCEA WEST 2025 conference occurring January 28th, 2025, through January 30th, 2025. This includes providing background display structures with graphics, exhibit furniture, and carpet/padding. The contractor must coordinate with the designated General Service Contractor, Vista Convention Services, and meet their requirements for non-official contractors. The contractor will be responsible for delivering the exhibit materials to the event site, setting up the exhibit, and then returning the materials to the DISA warehouse after the event.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| HC102825R0005 Amendment 02.pdf | ||
| HC102825R0005 Solicitation Conformed.pdf | ||
| WEST 2025_Exhibit Services Contract_Attachment 2 Exhibit Layout Concept v3.xlsx | XLSX spreadsheet | |
| Attachment 4 Non Official Contractor Form.pdf | ||
| RFP HC102825R0005.pdf | ||
| Attachment 1 Pricing Spreadsheet.xlsx | XLSX spreadsheet | |
| Attachment 3 QASP.docx | DOCX document | |
| Attachment 2 Exhibit Layout Concept.xlsx | XLSX spreadsheet |
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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER (Type or print)
30-105-04EXCEPTION TO SF 30
APPROVED BY OIRM 11-84
STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA
FAR (48 CFR) 53.243
a. This amendment alters solictation HC102825R0005.
b. The purpose of this amendment is to make changes to the Performance Work Statement (PWS).
c. The offer due date has changed to December 05, 2024, 2:00PM Central Time.
d. All other terms and conditions remain unchanged.
e. The Point of Contact for this amendment is Ronald Witt, ronald.e.w itt4.civ@mail.mil.
1. CONTRACT ID CODE PAGE OF PAGES
J 1 10
16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
16C. DATE SIGNED
BY 25-Nov-2024
16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR
(Signature of Contracting Officer)(Signature of person authorized to sign)
8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HC102825R0005
X 9B. DATED (SEE ITEM 11)
22-Nov-2024
10B. DATED (SEE ITEM 13)
9A. AMENDMENT OF SOLICITATION NO.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.
Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:
(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;
or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN
REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. ACCOUNTING AND APPROPRIATION DATA (If required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE
CONTRACT ORDER NO. IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
10A. MOD. OF CONTRACT/ORDER NO.
2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)
6. ISSUED BY
3. EFFECTIVE DATE
25-Nov-2024
CODE
DISA/DITCO-SCOTT-PS83
2300 EAST DRIVE, BUILDING 3600
SCOTT AFB IL 62225-5406
HC1028 7. ADMINISTERED BY (If other than item 6)
4. REQUISITION/PURCHASE REQ. NO.
CODE
See Item 6
FACILITY CODECODE
EMAIL:TEL:
HC102825R0005
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION SF 1449 - CONTINUATION SHEET
SOLICITATION/CONTRACT FORM
The required response date/time has changed from 05-Dec-2024 12:00 AM to 05-Dec-2024 02:00 PM.
The following have been modified:
PWS
PERFORMANCE WORK STATEMENT (PWS)
Award/Mod Effective Version Date Award
Contract Number: To be determined Task Order Number: Not Applicable.
Contractor Name To be determined Tracking Number: To be determined.
Follow-on to Previous Contract and Task Order Number:
Not Applicable.
1. Contracting Officer’s Representative (COR).
a. Primary COR. See DITCO Additional Text G1 - Points of Contact
b. Alternate COR. See DITCO Additional Text G1 - Points of Contact
2. Contract Title.
Exhibit Services for DISA Exhibit Booth at WEST 2025 Conference.
3. Background.
The Defense Information Systems Agency (DISA) participates as an exhibitor annually at the WEST 2025 conference held at the San Diego Convention Center in San Diego, California. The event is a major networking and collaborating event for the agency with mission partners and industry supporting the United States Navy, Marine Corps, and Coast Guard.
4. Objectives:
This requirement is to provide the rental of background display structures with graphics, exhibit furniture, carpet and carpet padding, installation, dismantling, and shipping for the DISA exhibit at WEST 2025. All services required are non-personal services.
5. Scope.
Rental, shipping, installation, and dismantling services for the DISA exhibit at the WEST 2025 conference occurring January 28th, 2025, through January 30th, 2025.
6. Performance Requirements.
6.1 Task 1 – WEST 2025 Requirements for Non-Official Contractors
Vista Convention Services is the designated official General Service Contractor for the event appointed by the hosts Armed Forces Communication and Electronics Association (AFCEA) International and the U.S. Naval Institute. To provide services on-site at the San Diego Convention Center the contractor shall coordinate directly with Vista Convention Services as needed and adhere to their non-official contractor’s requirements. The contractor shall meet the following tasks below.
6.1.1 Subtask 1. Intent to Use Non-Official Contractors Form
Contractor shall complete and sign Vista Convention Services’ “Intent to Use Non-Official Contractors” Form (Attachment 1). The Contractor shall provide a digital PDF copy of the completed form as part of the proposal submission, failure to do so will consider the contractors proposal ineligible to receive the award. Following award, the Government will submit the completed form to Vista Convention Services prior to the published deadline.
6.1.2 Subtask 2. Original Certificate of Insurance
The Contractor shall provide an original “Certificate of Insurance.” The contractor shall provide their certificate of as part of the proposal submission, failure to do so will consider the contractors proposal ineligible to receive the award. Following award, the Government will submit the “Certificate of Insurance” to Vista Convention Services prior to the published deadline.
Non-Official Contractors shall obtain an “EXHIBIT CREW” badge at the Vista Convention Services Labor Desk and wear the badge to access the Exhibit Hall.
6.1.3 Subtask 3. Non-Official Contractor Labor Guidelines
The contractor shall coordinate with and follow the event designated General Service Contractor, Vista Convention Services, labor guidelines with regards to labor used on-site at the convention center. Trade shows, conventions, and special events in the vicinity are governed by local union contracts. The following reflects the applicable union jurisdictions as stated within the WEST 2025 Exhibitor Manual.
MATERIAL HANDLING
Vista Convention Services has the responsibility of receiving and handling all the exhibit materials and empty containers. It is Vista’s responsibility to manage the docks and schedule vehicles for the smooth and efficient move in/moveout of the trade show. Vista will not be responsible for any material it does not handle. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner's expense. The fire marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made with Vista to store empty containers.
BOOTH LABOR
Vista Convention Services has the responsibility of receiving and handling all the exhibit materials and empty containers. It is Vista’s responsibility to manage the docks and schedule vehicles for the smooth and efficient move in/moveout of the trade show. Vista will not be responsible for any material it does not handle. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner's expense. The fire marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made with VISTA to store empty containers.
IN GENERAL
Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor. All questions originated by labor are to be expressed directly to Vista management personnel. It is recommended that any questions arising with regard to union jurisdiction or practices should be directed to a management representative of Vista.
Deliverables:
Task#
Deliverable Title
Format Due Date Distribution/Copies Frequency and Remarks
6.1.1 Non-Official
Contractor Form
Digital PDF File Due with proposal submission
Provided to the KO at the time of proposal submission
Once
6.1.2 Original
Certificate of Insurance
Digital PDF File Due with proposal submission
Provided to the KO at the time of proposal submission
Once
*Standard Distribution: 1 copy of the deliverable to the Contracting Officer; 1 copy of the deliverable to the Primary Contracting Officer Representative (COR) upon contract award.
6.2 Task 2 – Carpet Rental
The contractor shall provide 500 square feet of gray carpet and 500 square feet of carpet padding for the 50ft by10ft (50’ x 10’) Exhibit Area as depicted in Attachment 2 – Exhibit Layout Concept. The carpet and carpet padding must be installed for use within the exhibit space no later than 1:00 p.m. PT January 26th, 2025. Carpet and carpet padding will be available for use for the duration of the conference: January 27th – January 30th, 2025.
6.3 Task 3 - Background Display Structures
The contractor shall provide rental of display structures that will serve as the background for the DISA exhibit space. The contractor shall provide the materials, installation, dismantling, and required labor for the structures listed in section 6.3. Structures must meet the dimensions and layout design per Exhibit Layout Concept (Attachment 2). Though the DISA exhibit hall footprint is 60’ x 40’ in entirety, 50’ x 10’ of the space will serve as the Exhibit Area, 10’ x 20’ will be used as Exhibitor Office Space. The remainder of that footprint will be utilized for a theatre capability.
The contractor shall submit a digital layout of their proposed booth design in PDF file format as part of their proposal. The digital layout shall include, at minimum, depiction of the 60’ x 20’ footprint where services are requested below and be drawn to scale. The contractor shall provide the dimensions (length, width, depth, height) of the individual structures within the digital layout to include the structure features (i.e., doors, graphic surface space, etc.). The contractor shall provide identification of the wall materials used for the proposed structures.
6.3.1 Subtask 1. Main Display Wall
The contractor shall provide rental and installation services for a hard walled display, separating the Exhibit Area and the Theatre Area. The Main Display Wall must meet the following requirements:
a. Display wall must be no shorter than 8 ft tall and 50 ft wide.
b. Display wall must be able to display agency graphics per paragraph 6.4. Task 4 on both sides – front and back.
c. Wall must be able to display (2) 50-inch monitors mounted on the front (Exhibit Area side) per the
Attachment 2 - Exhibit Layout Concept. Monitors will be provided by the Government. The contractor shall mount the provided monitors to wall where indicated.
d. Curtains functioning as walls will not be accepted.
The Main Display Wall can only be installed during the exhibit hall Move-In days during open hours:
Sunday, January 26th, 2025: 8:00 a.m. – 4:30 p.m. PT Monday, January 27th, 2025: 8:00 a.m. – 4:30 p.m. PT
The open hours shall be referenced as ‘Move-In days’ for the remainder of the document. The requested display wall must be completely installed and fully functional within the DISA exhibit footprint no later than 4:30 p.m. PT on January 27th, 2025.
6.3.2 Subtask 2. Exhibitor Office Space
The contractor shall provide rental and installation services of a hard walled Exhibitor Office Space. The Exhibitor Office Space must meet the following criteria:
a. Dimensions: 10ft by 20ft.
b. Must be connected to the side of the Main Display Wall as depicted in Attachment 2 – Exhibit Layout
Concept. Curtains functioning as walls will not be accepted.
c. The outer facing walls must be able to display graphics per Attachment 2 – Exhibit Layout Concept and paragraph 6.4 Task 4. The inner walls do not require graphics.
d. The area must include one door for entry access that can be secured by lock and key. The door must be on the side wall facing the aisle as depicted in Attachment 2 – Exhibit Layout Concept.
Installation must occur during the exhibit hall Move-In days during open hours (reference 6.3.1). The Exhibitor Office Space must be completely installed and fully functional within the DISA exhibit no later than 4:30 p.m. PT on January 27th, 2025.
6.2.4 Subtask 4. Structure Removal
The contractor shall dismantle and remove all requested structures from the DISA Exhibit during the designated Exhibit Move-Out on January 30th, 2025, from 12:30 p.m. to 10:00 p.m. PT. No dismantling can occur before 12:30 p.m. PT per AFCEA guidance.
Deliverable Title
Format Due Date Distribution/Copies Frequency and Remarks
6.3 Digital
Layout with Dimensions
Digital PDF File Quote Submission N/A Once
6.4 Task 4 – Graphics Criteria
The contractor shall print and display graphics received from the Government on the following structures requested:
Main Display Wall (Front and Back) Exhibitor Office Space (Outside Walls Only)
The contractor shall provide a seamless backwall display and end-to-end graphics on each requested structure. The Government will provide the graphic images for each structural display following contract award. Display graphics must be color-matched to the graphics submitted by the Government. The contractor shall provide a print proof of each display graphic to the Government for review and acceptance prior to the contractor printing on materials. Print proofs will be provided to the Government for review no later than December 16th, 2024. The contractor shall provide advanced submission of any design/layout templates for the requested structures and print specifications within the contractors’ quote submission. The contractor shall identify the wall/structural materials proposed, and the proposed material of the graphics displays within their quote submission. All graphics must be completed and fully installed on all requested items no later than 4:30 p.m. PT, January 27th, 2025.
Deliverable Title
Format Due Date Distribution/Copies Frequency and Remarks
6.4 Design
Layout Templates
Digital/Electronic. Quote Submission One Copy to Contracting Officer
Once
6.4 Print Proofs Items provided per
6.4.
NLT 16 DEC 2024 One Copy to COR Once
*Standard Distribution: N/A
6.5 Task 5 – Exhibit Furniture Rental
The contractor shall provide rental of furniture that will be utilized within the DISA Exhibit footprint.
6.5.1 Subtask 1. Exhibit Area Furniture
The contractor shall provide the following items for the Exhibit Area:
ITEM QUANTITY
Counter Stool w/ Back 14 Round High Tables (40”– 45” High, 30” Round) 8 6ft Undraped Table 1 Padded Side Chair 2 Wastebaskets 5 8ft Undraped Table (for Theatre Area) 1
The contractor shall provide the following information for each item proposed to fulfill the request above within their proposal:
Dimensions (width, depth, and height) in inches/feet Material of item Digital image of each item
6.5.2 Subtask 2. Exhibitor Office Space Furniture
The contractor shall provide the following items for the Exhibitor Office Space:
ITEM QUANTITY
6ft Draped Display Tables 3 Padded Side Chairs 11 Bag Rack 5 Wastebasket 2
The width and length of the white board or tack board cannot exceed the height and width of the Exhibitor Office Space walls. The contractor shall provide the following information for each item proposed to fulfill the request above within their proposal:
Dimensions (width, depth, and height) in inches/feet Material of the item Digital image of individual item
6.5.3 Subtask 4. Delivery and Removal
The contractor shall deliver the Exhibit Furniture Rental requested in 6.5 to the DISA Exhibit during the Exhibit Move-In dates., and no later than 2:00 p.m. PT on January 27th, 2025. The contractor shall remove the items from the DISA exhibit space and convention center during the exhibit Move-Out beginning at 12:30 p.m. PT on January 30th, 2025, and completed no later than 12:00 p.m. PT on January 31st, 2025.
Deliverable Title
Format Due Date Distribution/Copies Frequency and Remarks
6.5.1 Exhibit Area
Furniture Dimensions
Within the proposal. Quote Submission N/A Once
6.5.2 Exhibitor
Office Space Furniture Dimensions
Within the proposal. Quote Submission N/A Once
*Standard Distribution: N/A
6.6 Task 6 – Material Handling and Shipping
6.6.1 Subtask 1. Outbound Shipping
The contractor shall provide round trip material handling and shipping services for the DISA exhibit equipment.
Equipment will be prepackaged for transport on either wrapped pallet(s) or plastic shipping crate(s). The contractor shall pick up items from the DISA Warehouse on a scheduled date, provided to them by the COR. The Government estimates shipping 1500 lbs in weight. Items will be stored in secured palletized crate(s), wrapped wood pallet(s), and (2) wheeled shipping cases for the monitors. The contractor shall propose one potential date for pick-up within their proposal. The Government will confirm the date for the official pick-up post award. The DISA Warehouse address:
Defense Information Systems Agency – Warehouse Loading Dock 6908 Cooper Avenue Fort Meade, MD 20755
To access the Fort Meade military installation, the contractor’s driver must have and show a REAL ID (identification) license to the security guard(s) at the gate. The contractor must also enter the military installation through the Fort Meade Main Entry Gate. Main Gate address and directions will be provided to the contractor by the Government following award.
The contractor shall transport the equipment/items to the conference Show Site location and DISA exhibit space at address:
Defense Information Systems Agency (DISA) Booth #4703 WEST 2025 c/o Vista Convention Services San Diego Convention Center - Halls A-D 111 West Harbor Drive San Diego, CA 92101
Show site shipments will be received by the General Service Contractor (Vista) beginning Sunday, January 26th, 2025, at 8:00 a.m. PT. Shipments arriving at the show site prior to this date and time may be refused or charged an off-target rate. The Government will not reimburse additional off-target charges associated with an early arrival. The contractor shall transport the shipment to the DISA Exhibit within the Sails Pavilion Exhibit Hall during the Exhibit Move-In dates/hours:
Sunday, January 26th, 2025: 8:00 a.m. – 4:30 p.m. PT Monday, January 27th, 2025: 8:00 a.m. – 4:30 p.m. PT
6.6.2 Subtask 2. Return Shipping
The contractor shall provide Bill of Landing (10 copies) for return shipping no later than January 30th, 2025.
The contractor shall pick-up the DISA equipment during the conference Exhibit Move-Out on Thursday, January 30th, 2025, at 12:30 p.m. PT, and transport the equipment back to the DISA Warehouse. The equipment must be picked-up and removed from the exhibit space no later than 12:00 p.m. PT on January 31st, 2025. In accordance with event policy, the Government will not begin dismantling the DISA exhibit and re-pack items for shipping until Move-Out.
The contractor shall notify the DISA Exhibit Showcase Manager and COR of the shipments return date.
Government requests shipping equipment be returned to the DISA Warehouse no later than 2:30 p.m. ET on Friday, February 21st, 2025. The Government cannot accept return shipments on Federal Holidays.
Deliverable Title
Format Due Date Distribution/Copies Frequency and Remarks
6.6.2 Bill of
Landing
PDF File No Later Than 30
JAN 2025
(10 Copies) to the COR and Vista Convention Services.
Once
*Standard Distribution: N/A
7. Performance Standards.
Performance Standard Acceptable Quality Level (AQL) Methods of Calculation Carpet and Carpet Padding
Installed as requested in 6.2
Minimum Acceptable:
Carpet and Carpet padding installed no later than 4:30 p.m. PT, 27 JAN 2025 as requested in paragraph 6.2
– Task 2.
Calculation:
Measurement tape, exhibit management visual confirmation.
Background Display Structures and Graphics
Installed as requested in 6.3 and 6.4.
Minimum Acceptable:
Structures and graphics installed no later than 4:30 p.m. PT, 27 JAN 25.
Structures installed, fully functional, and within the dimensions specified in para. 6.3.
Display graphics are seamless and end-to-end on each required structure. Display graphics color-matched to the graphics submitted by the Government. Printed as requested in paragraph 6.4 – Task 4.
Calculation:
Measurement tape, exhibit management visual confirmation.
Exhibit Furniture Rental
Delivered items requested in 6.5.
Minimum Acceptable:
Rental furniture delivered to exhibit no later than 2:00 p.m. PT, 27 JAN
25. Items must arrive with minimal damage, without stains or outstanding markings (exceeds 2 inches), and fully functional for its purpose.
Calculation:
Measurement tape, exhibit management visual confirmation, exhibitor usage.
Material Handling and Shipping
Items shipped and returned as requested in 6.6.
Minimum Acceptable:
Shipped materials delivered undamaged to the DISA Exhibit no later than 27 JAN 25. Materials returned to DISA undamaged no later than 21 FEB 25.
Calculation:
Exhibit management visual confirmation.
8. Incentives. Not applicable.
9. Place of Performance.
Shipping Pick-Up Site:
Defense Information Systems Agency – Warehouse Loading Dock 6908 Cooper Avenue Fort Meade, MD 20755
Event Site:
San Diego Convention Center - Halls A-D 111 West Harbor Drive San Diego, CA 92101
10. Period of Performance.
December 9th, 2024 through February 21st, 2025.
11. Security Requirements. Not applicable.
12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI). Not applicable.
13. Other Pertinent Information or Special Considerations. Not applicable.
14. Section 508 Accessibility Standards.
Accessibility Requirements Tool ICT Accessibility Requirements Statement per Section 508 of the Rehabilitation Act
E206 Hardware
E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.
E302 Functional Performance Criteria
302.1 Without Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.
302.2 With Limited Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.
302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.
302.4 Without Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.
302.5 With Limited Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.
302.6 Without Speech. Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.
302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.
302.8 With Limited Reach and Strength. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.
302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.
Instructions to Offerors 1 Provide an Accessibility Conformance Report (ACR) for each commercially available Information and
Communication Technology (ICT) item offered through this contract. Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat. Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the Work Statement. Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All "Not Applicable" (N/A) responses must be explained in the remarks/explanations column or through additional narrative. Address each standard individually and with specificity, and clarify whether conformance is achieved throughout the entire ICT Item (for example - user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the Offeror’s proposed ICT items to validate Section 508 conformance claims made in the
ACR.
2 Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.
3 Describe plans for features that do not fully conform to the Section 508 Standards.
4 Describe "typical" user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT product or service being offered.
Acceptance Criteria
1 Prior to acceptance, the government reserves the right to perform testing on required ICT items to validate the offeror’s Section 508 conformance claims. If the government determines that Section 508 conformance claims provided by the offeror represent an inaccurate level of conformance than what is actually delivered to the agency, the government shall, at its option, require the offeror to remediate the delivered item to align with the required Section 508 conformance claims prior to acceptance.
(End of Summary of Changes)
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