Attachment 4 Non Official Contractor Form.pdf
PDF 644 KB Posted
- Solicitation number
- HC102825R0005
- Issued by
-
Defense Information Systems Agency
About this file
This document is an Intent to Use Non-Official Contractors form for the AFCEA WEST 2025 conference. It outlines the requirements for exhibiting companies that wish to use a contractor other than the official contractor, Vista Convention Services. The key requirements include: submitting the form at least 30 days prior to the show, providing proof of adequate insurance, furnishing show management with contact information for key executives, and ensuring all personnel are properly badged. The form also specifies that all booth cleaning is an exclusive service of the San Diego Convention Center and EACs are not permitted to vacuum the carpet. Non-official installation and dismantle contractors may only provide supervision during the official installation and dismantle hours.
The related federal contract opportunity is for Exhibit Services for the DISA exhibit booth at the AFCEA WEST 2025 conference. The requirement includes the rental of background display structures with graphics, exhibit furniture, carpet and padding, as well as installation, dismantling, and shipping services. The event will take place from January 28-30, 2025 at the San Diego Convention Center. The solicitation number is HC102825R0005 and the contracting agency is the Defense Information Systems Agency.
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Other files
| File | Type | Posted |
|---|---|---|
| HC102825R0005 Amendment 02.pdf | ||
| HC102825R0005 Solicitation Conformed.pdf | ||
| HC102825R0005 Solicitation Amendment.pdf | ||
| WEST 2025_Exhibit Services Contract_Attachment 2 Exhibit Layout Concept v3.xlsx | XLSX spreadsheet | |
| RFP HC102825R0005.pdf | ||
| Attachment 1 Pricing Spreadsheet.xlsx | XLSX spreadsheet | |
| Attachment 3 QASP.docx | DOCX document | |
| Attachment 2 Exhibit Layout Concept.xlsx | XLSX spreadsheet |
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Text version
Submit this form if the exhibiting company intends to use a contractor other than VISTA Convention Services. If the exhibiting company fails to comply with any or all of the requirements listed below, the non-official contractor will not be permitted to service your exhibit, and VISTA Convention Services must be hired for installation and dismantle labor. The non-official contrac-tor will be able to provide supervision only.
Contra c tor Re quire me nts
Non-Official, exhibitor appointed contractors must use labor supplied by Vista Convention Services unless the following requirements are fulfilled:
Exhibitors must return this completed form to Vista Convention Services at least thirty (30) days prior to the show.
Non-official (EAC) contractors must submit proof of adequate insurance, in the form of an original policy rider, listing
VISTA as an additional insured, furnished by their broker to VISTA's office no later than thirty (30) days in advance of actual installation dates. This must include a copy of your Worker's Compensation Insurance.
Non-official (EAC) contractors must furnish show management the names, addresses and telephone numbers of key exec-utives for emergency contact.
All personnel must be properly badged at show site. ESCA badges are required at the SDCC.
ALL booth cleaning is an exclusive of the SDCC. EAC’s are not permitted to vacuum carpet in the booths.
Non-official installation and dismantle contractors may provide supervision. Non-official (EAC) contractors are allowed on the ex-hibit floor only during official installation and dismantle hours, providing the information above is supplied.
Non-Offic ia l (E AC) C ontra c tor I nforma tion
Non-Official (EAC) Contractor:____________________________________________________
Address:_____________________________________________________________________
City:___________________________________ State:__________________ Zip:___________
Phone:______________________________________________________________________
Email:_______________________________________________________________________
Contact In Booth:_______________________________________ Cell #:__________________
COMPANY NAME_____________________________________BOOTH #_________________
Submit orders to: ORDERS@VISTACS.COM before deadline date!
INTENT TO USE NON-OFFICIAL CONTRACTORS
6575 Delilah Road P: 609-485-2421 PO Box 3000 F: 609-485-2392 Pleasantville, NJ 08232
WWW.VISTACS.COM
DEADLINE DATE:
DECEMBER 26, 2024
File details come from the government source that posted it. Updated .