Electronic security system maintenance service

SERVICE AND LOCATION: PREVENTATIVE AND CORRECTIVE MAINTENANCE OF ELECTRONIC SECURITY SYSTEMS (ESS) AT THE RONALD REAGAN BUILDING, AND IN SUPPORT OF CUSTOMS AND BORDER PROTECTION (CBP) AGENCY OCCUPIED SPACE LOCATED WITHIN THE RONALD REAGAN BUILDING, 1300 PENNSYLVANIA AVENUE, NW, WASHINGTON, D.C AND CUSTOMS AND BORDER PROTECTION AGENCY OCCUPIED SPACE LOCATED WITHIN THE EPA WEST BUILDING, 1301 CONSTITUTION AVENUE, NW, WASHINGTON, D.C..

Amendment 000008 is issued to incorporate rthe following:

(1) Revised Statement of Work Page 22 of 34.
(2) Meeting Minutes of the Pre-Quote Conference held on Thursday, January 6, 2011.
(3) Responses to Vendor questions.
(4) establishes estimated contract period of performance.

SERVICE AND LOCATION: PREVENTATIVE AND CORRECTIVE MAINTENANCE OF ELECTRONIC SECURITY SYSTEMS (ESS) AT THE RONALD REAGAN BUILDING, AND IN SUPPORT OF CUSTOMS AND BORDER PROTECTION (CBP) AGENCY OCCUPIED SPACE LOCATED WITHIN THE RONALD REAGAN BUILDING, 1300 PENNSYLVANIA AVENUE, NW, WASHINGTON, D.C AND CUSTOMS AND BORDER PROTECTION AGENCY OCCUPIED SPACE LOCATED WITHIN THE EPA WEST BUILDING, 1301 CONSTITUTION AVENUE, NW, WASHINGTON, D.C..

Amendment 000007 is issued to extend the due date for receipt of quotes to 4:00 p.m., Friday, January 28, 2011.

Meeting Minutes of the Pre-Quote Conference held on Thursday, January 6, 2011 will be posted to Fedbizopps at www.fedbizopps.gov.

SERVICE AND LOCATION: PREVENTATIVE AND CORRECTIVE MAINTENANCE OF ELECTRONIC SECURITY SYSTEMS (ESS) AT THE RONALD REAGAN BUILDING, AND IN SUPPORT OF CUSTOMS AND BORDER PROTECTION (CBP) AGENCY OCCUPIED SPACE LOCATED WITHIN THE RONALD REAGAN BUILDING, 1300 PENNSYLVANIA AVENUE, NW, WASHINGTON, D.C AND CUSTOMS AND BORDER PROTECTION AGENCY OCCUPIED SPACE LOCATED WITHIN THE EPA WEST BUILDING, 1301 CONSTITUTION AVENUE, NW, WASHINGTON, D.C..

Amendment 000006 is issued to instruct interested vendors to meet at the 13th 1/2 Street entrance of the Ronald Reagan Building located between 13th and 14th Streets off Pennsylvania Avenue by 9:30 am, January 6, 2011 to begin the pre-proposal conference and site visit.

Vendors are instructed to provide the name of vendor representatives who will be attending the site visit to the Contracting Officer by email at desiree.blakey@dhs.gov no later than 4:00 p.m., Wednesday, January 5, 2011. 

In Accordance with FAR 52.237-1, "SITE VISIT"  (APR 1984)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.  In no event shall failure to inspect the site constitute grounds for a claim after contract award.

THE DUE DATE FOR RECEIPT OF QUOTES OF 4:00 PM, EASTERN STANDARD TIME, MONDAY, JANUARY 24, 2011 REMAINS UNCHANGED..

SERVICE AND LOCATION:  PREVENTATIVE AND CORRECTIVE MAINTENANCE OF ELECTRONIC SECURITY SYSTEMS (ESS) AT THE RONALD REAGAN BUILDING, AND IN SUPPORT OF CUSTOMS AND BORDER PROTECTION (CBP) AGENCY OCCUPIED SPACE LOCATED WITHIN THE RONALD REAGAN BUILDING, 1300 PENNSYLVANIA AVENUE, NW, WASHINGTON, D.C AND CUSTOMS AND BORDER PROTECTION AGENCY OCCUPIED SPACE LOCATED WITHIN THE EPA WEST BUILDING, 1301 CONSTITUTION AVENUE, NW, WASHINGTON, D.C..

Amendment 000005 is issued to incorporate the following changes posted in www.fedbizopps.gov into Request for Quote (RFQ) HSHQEC-10-Q-00009:

1) THE RFQ SCOPE OF WORK DATED JANUARY 4, 2010, REVISED SEPTEMBER 30, 2010 IS DELETED IN ITS ENTIRETY AND REPLACED WITH THE ATTACHED SCOPE OF WORK REVISED NOVEMBER 17, 2010.

2) RONALD REAGAN BUILDNG ELECTRONIC SECURITY SYSTEM MAINTENANCE POSITION DESCRIPTIONS ARE INCORPORATED INTO THE RFQ AS AN ATTACHMENT TO AMENDMENT 000005.

3) A SITE VISIT IS SCHEDULED FOR 9:30AM, JANUARY 6, 2011 AT THE CUSTOM AND BORDER PROTECTION OCCUPIED SPACE AT EPA WEST BUILDING, 1301 CONSTITUTION AVENUE, NW, WASHINGTON, D.C.

Vendors are instructed to provide the name of vendor representatives who will be attending the site visit to the Contracting Officer by email at desiree.blakey@dhs.gov no later than 4:00 p.m., Tuesday January 4, 2011. 

In Accordance with FAR 52.237-1, "SITE VISIT"  (APR 1984)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.  In no event shall failure to inspect the site constitute grounds for a claim after contract award.

4) THE DUE DATE FOR RECEIPT OF QUOTES IS EXTENDED UNTIL 4:00PM, EASTERN STANDARD TIME, MONDAY, JANUARY 24, 2011.

5)  ADDITIONAL SUPPLEMENTAL FACILITY INFORMATION IS INCORPORATED INTO RFQ HSHQEC-10-Q-00009 BY AMENDMENT 000005 AND WILL BE DISSEMINATED TO INTERESTED PARTIES BY EMAIL REQUEST TO THE CONTRACTING OFFICER AT desiree.blakey@dhs.gov.

6) A revised schedule of prices is incorporated into RFQ HSHQEC-10-Q-00009 by amendment 000005.

7) FAR 52.216-18 ORDERING (OCTOBER 1995) outlined on Page 17, Paragraph (a) of "SOLICITATION/CONTRACT FOR COMMERCIAL ITEMS" revises the anticipated contract period of performance as follows:
Base Period - May 1, 2011 through April 30, 2012
Option I Period - May 1, 2012 through April 30, 2013
Option II Period - May 1, 2013 through April 30, 2014
Option III Period - May 1, 2014 through April 30, 2015
Option IV Period - May 1, 2015 through April 30, 2016

8) Quote Submission Requirements outlined on Page 29, Paragraph 1, of "SOLICITATION/CONTRACT FOR COMMERCIAL ITEMS" is revised to read as follows:  Using the provided space with the Pricing Schedule, the contractor must submit its indirect cost associated with MAINTENANCE TRANSACTION FUND CLINS 0013 THROUGH 0018.  The following amounts for material, plus quoted indirect cost, shall be utilized for evaluation purposes in determining the total estimated amount of the contract:

Material - Purchase of equipment or repair components
Base Period                     $60,000.00 (NTE)
Option Period One               $60,000.00 (NTE)
Option Period Two               $60,000.00 (NTE)
Option Period Three             $60,000.00 (NTE)
Option Period Four              $60,000.00 (NTE)

IN ADDITION, RESPONSES TO VENDOR QUESTIONS ARE INCLUDED AS AN ATTACHMENT TO AMENDMENT 000005.

SERVICE AND LOCATION:  PREVENTATIVE AND CORRECTIVE MAINTENANCE OF ELECTRONIC SECURITY SYSTEMS (ESS) LOCATED THROUGHOUT THE BASE PORTION OF THE RONALD REAGAN BUILDING, AND IN SUPPORT OF CUSTOMS AND BORDER PROTECTION (CBP) AGENCY OCCUPIED SPACE LOCATED WITHIN THE RONALD REAGAN BUILDING, 1300 PENNSYLVANIA AVENUE, NW, WASHINGTON, D.C.

AMENDMENT 00004 IS ISSUED TO NOTIFY INTERESTED VENDORS THAT THE DUE DATE FOR RECEIPT OF QUOTES IS EXTENDED INDEFINITELY.

INTERESTED VENDORS WILL BE NOTIFIED OF THE REVISED DUE DATE FOR RECEIPT OF QUOTES BY A SUBSEQUENT AMENDMENT TO THE REQUEST FOR QUOTES TO BE POSTED IN FEDBIZOPPS.GOV.

The Department of Homeland Security (DHS), National Protection and Programs Directorate, Federal Protective Service has a requirement for on-site corrective and preventative maintenance for Electronic Security Systems (ESS) located throughout the base portion of the Ronald Reagan Building, 1300 Pennsylvania Avenue, NW, Washington, D.C. and in support of Customs and Border Protection Agency occupied space located within the Ronald Reagan Building. The Ronald Reagan Building is classified as a Level Four GSA facility. A Level Four facility is defined as having 451 or more federal employees, a high volume of public contact, more than 150,000 square feet of space and tenant agencies that may include high-risk law enforcement and intelligence agencies, courts, judicial offices and highly sensitive government records.
This requirement is solicited as a TOTAL SMALL BUSINESS SET-ASIDE ON A FULL AND OPEN COMPETITVE basis in accordance with FAR 52.219-6, under Request for Quotes (RFQ) Number HSHQEC-10-Q-00009, utilizing FAR Part 12 for the purpose of awarding an Indefinite Quantity contract including both Firm Fixed Price and Time and Material contract line items to provide electronic security system maintenance services. The maximum amount to be expended under the contract shall not exceed $1,500,000.00 per year. The period of performance will be for a base period consisting of 12 months and the possibility of an additional 4 consecutive 12 month option periods. The anticipated start date is January 1, 2011. Quotes shall be evaluated in accordance with the procedures outlined in the RFQ based on the following two technical factors: Past Performance and Management Approach, as well as price with technical evaluation factors being more important than price. The NAICS Code for this requirement is 561621, with a size standard of $12.5 million.  The RFQ will be issued on October 1, 2010. Quotes will be due 4:00 p.m. Eastern Standard Time, Monday, November 1, 2010.  Copies of the solicitation will be made available through the internet at www.fedbizopps.gov. No telephonic request will be accepted. Vendors must be registered in the Central Contractor Registration (CCR) database at www.ccr.gov in order to be considered for an award as a result of this solicitation. Any vendor submitting a quote is required to use the Online Representation and Certifications Application (ORCA) at http://orca.bpn.gov. ORCA is a web-based system that centralizes the collection, storage and viewing of the FAR required representations and certifications.
Information concerning the date, time and location of site visit and conference will be provided by an amendment to the RFQ.
The primary point of contact for this synopsis is Desiree Blakey, Contracting Officer, Department of Homeland Security, Office of Procurement Operation, Federal Protective Services, 701 Market Street, Suite 4200, Philadelphia, PA 19107. Email address: desiree.blakey@dhs.gov. Telephone: (215) 521-2275.
This announcement constitutes the synopsis of the pre-invitation notice in accordance with FAR 5.203 and solicitation of Request for Quotes HSHQEC-10-Q-00009.