Electric Cart Washer to include deinstalling (old)/site prep & installing new)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 seeks to procure an electric cart washer system including deinstallation of existing equipment, site preparation, delivery, installation, safety checks, and testing, with proposals due June 3, 2026 at 10:00 AM CDT. This is a 100% small business set-aside requiring registration in both SAM and the SBA at submission. An amendment effective May 22 extended the deadline from May 26 and clarified that the system must include touchscreen alarm alerting for low chemical and detergent levels; chamber dimensions are not required as salient characteristics.

Place of performance is Harlingen Care Center, 2601 Veterans Drive, Harlingen, Texas 78550. The procurement requires the new Electric Floor Mounted Cart Washer to meet specific salient characteristics including maximum dimensions of 10' L x 10' W x 11' H, fully electric boiler heating, double tempered glass doors, forced air drying, non-recirculating dry air, oscillating jet-spray manifolds, critical water DIW valve and booster pump, 150L minimum reuse tank, automatic chemical dispensing for three detergent types, 480V/400V 80KVA transformer, chamber guardrails, ramps, drain pan, tilting mechanism, audible and visual alarms, energy-efficient heat exchanger, debris filter, and instrument wash cart with integral spray arms. All demolition and electrical shutdowns must occur outside normal operating hours (Monday–Friday 7:00 AM–8:00 PM Central Standard Time), with weekend work permitted with Contracting Officer's Representative approval.

All contractor personnel must be screened by VCB Police, wear government-furnished identification badges, be technically qualified with relevant work history, hold OSHA 30/10-hour certification, and maintain ICRA Level IV infection control measures. The contractor must maintain a full-time Site Safety and Health Officer with current professional safety certification and at least three years of dedicated construction safety experience on-site during all activities. Prevailing wages apply per Department of Labor determination TX20260236 for Cameron County, Texas. Work is organized into four sequential phases: deinstallation, site preparation, installation, and testing/turnkey completion. The NAICS code is 339113, Surgical Appliance and Supplies Manufacturing, with a small business size standard of 800 employees. Evaluation will use simplified acquisition procedures awarding to the responsible offeror whose offer provides best value based on technical capability, past performance, and price, without discussions. Offerors must provide authorized distributor/reseller letters from the manufacturer and submit three separate volumes covering technical capability, price, and past performance. Firm fixed unit pricing must include all labor, overhead, profit, materials, delivery, and installation costs, held firm for 60 calendar days. A site visit is scheduled for May 13, 2026 at 1:00 PM CDT on an RSVP basis; technical questions were due May 20, 2026 at 12:00 PM CDT. Contracting Officer Shannon Hodgson and Contract Specialist Stephanie Reeves are located at the Regional Procurement Office West in San Antonio, Texas.