D.1 STATEMENT OF WORK_ Cart Washers.pdf

Valley Coastal Bend Health Care System

STATEMENT OF WORK

For

SPS Deinstallation (old) Cart Washer, Replacement Electric Cart Washer (new), and Installation of Electric Cart Washer (new)

-- Services/Replacement Cart Washer–

Provide:

1. Professional services to include but not limited to:

a. Deinstallation of Steam Cart Washer

b. Pre-installation Site Preparation

c. Installation of Electric Cart Washer

d. Safey, Testing Completion

2. Replacement Electric Cart Washer

-- Documentation and Acronyms –

Applicable Documents:

3. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

a. Federal Acquisition Regulation

b. Veterans Administration Acquisition Regulation

c. OSHA Standards: Law and Regulations | Occupational Safety and Health Administration

d. Master Construction Specification: https://www.cfm.va.gov/TIL/spec.asp#03

e. TIL Telecommunications Systems Infrastructure Standards https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces-v4-0.pdf

4. Additional resources:

a. EM 385-1-1 (2014) – U.S. Army Corps of Engineers Safety and Health Requirements Acronyms:

5. Glossary: Acronyms used in this SOW are listed below for easy reference:

a. CO Contracting Officer

b. COR Contracting Officer’s Representative

c. FAR Federal Acquisition Regulation

d. CFM Construction & Facilities Management

e. VA Veteran Affairs

f. EPA Environmental Protection Agency

g. PPE Personal Protective Equipment

h. SOW Statement of Work

i. OSHA Occupational Safety and Health Administration

j. N/A Not Available

k. NEC National Electrical Code

l. NTP Notice to Proceed

m. RFI Request for Information

n. ICRA Infection Control Risk Assessment

o. PCRA Pre-Construction Risk Assessment https://www.osha.gov/laws-regs https://www.cfm.va.gov/TIL/spec.asp#03 https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces-v4-0.pdf

-- Project Scope –

GENERAL:

6. Valley Coastal Bend Healthcare System (VCB HCS) intends to procure an Electric Cart Washer to replace the existing Steam Cart Washer. The current Steam Cart Washer is non-functional and the facility no longer has the infrastructure capabilities for operation.

7. This contract will include the deinstallation of existing Cart Washer, pre-site preparation work, installation of new Electric Cart Washer, and final testing of functionality of equipment.

8. The contract will be a total “Turn-Key” project upon completion.

a. The Contractor shall provide all labor, material, equipment, and supervision required to complete the work.

b. The Contractor shall ensure that all work meets applicable local & state code and standards.

SPECIFICS (services):

9. Deinstallation of Steam Cart Washer

a. Contractor shall safely remove existing stainless-steel panels around the existing Steam

Cart Washer.

b. Contractor shall safely remove the existing Steam Cart Washer

c. Contractor shall dispose of existing Steam Cart Washer in a dumpster provided by the

Contractor at the rear of the facility.

d. Contractor shall furnish labor to demo/remove existing utilities that do not meet new

Electric Cart Washer specifications.

e. Contractor shall make adjustments to service elevator if needed for installation and deinstallation and return to normal compacity upon completion.

f. Contractor shall provide dumpster for the disposal of old Steam Cart Washer

g. Contractor shall provide forklift for the removal and disposal of Steam Cart Washer in dumpster

10. Pre-Installation Site Preparation.

a. Contractor shall furnish labor and materials to drill/core concrete for utilities required for new Cart Washer equipment.

b. Contractor shall furnish labor and materials to install new stainless steel cart washer.

c. Contractor shall furnish labor and materials to install new structural support within electrical room for the purpose of the Cart Washer.

d. Contractor shall install step-down transformer in an elevated position above existing facilities electrical transformer due to limited space.

e. Contractor shall ensure thermal moisture protection to include fire caulking through fire walls and fire caulking all coring penetrations through concrete.

f. Contractor shall furnish labor and materials to remove/reinstall designated 3rd floor window to accommodate the ICRA exhaust route.

g. The Contractor shall demo/remove any utility water (hot and cold) connections, R.O system connections, compressed air system connections, and drainage system connections that do not comply with new Electric Cart Washer specifications.

h. Contractor shall connect or create connections for utility water (hot and cold), R.O system, compressed air system, drainage system and any final connections to new Electric Cart Washer.

i. The Contractor shall connect the Cart Washer to the existing water supply and drainage system, ensuring all connections are secured and meet applicable plumbing codes.

j. The Contractor shall test the new Cart Washer to verify its performance and functionality.

k. Contractor will be responsible for any and all unforeseen plumbing and electrical repairs encountered during installation and removal.

11. Installation of Electric Cart Washer:

a. Contractor shall connect or create connections for utility water (hot and cold), R.O system, compressed air system, drainage system and any final connections to new Electric Cart Washer.

b. Contractor shall install an exhaust fan and integrate it into the existing duct system to meet cart washer specifications.

c. Contractor shall install and connect all plumbing to current RO system, including installing valves to separate new lines from existing ones.

d. Contractor shall install a critical water Booster above the cart washer.

e. Contractor shall provide forklift to unload/unbox new Electric Cart Washer.

f. Contractor shall provide crane/man-lift for removal of 3rd floor window (removal of 3rd floor window to accommodate ICRA exhaust route).

g. Contractor shall furnish labor and materials to install new structural support within electrical room for the purpose of step-down transformer in an elevated position above existing facilities electrical transformer due to limited space.

h. Contractor shall provide labor and material for all Lock Out Tag Out (LOTO) protocols.

i. Contractor shall provide labor and materials to disconnect existing Steam Cart Washer electrical.

j. Contractor shall provide labor and materials to install new 480v/100a breaker to existing panel within designated electrical room.

k. Contractor shall provide labor and materials to install new conduits, conductors, boxes, fusible disconnects as required by manufacturer in accordance with National Electric Code.

l. Any electrical shutdowns will be conducted after working hours in coordination and approval by COR.

m. Contractor to provide labor and materials to make final connections to new Electric Cart Washer.

n. All persons performing electrical work under this contract shall be licensed journeyman or master electricians. All apprentice electricians performing under this contract shall be deemed unqualified persons unless they are working under the immediate supervision of a licensed electrician or master electrician.

12. Safety, Testing, Completion

a. The Contractor shall provide all PPE required for the employees and sub-contracting employees associated with this work.

b. The Contractor shall adhere to all safety and Infection Control Measures Level IV while performing work at the facility (see attachment ICRA/PCRA).

c. The Contractor shall provide their own dumpster and dispose of all damaged items, removed items, and debris created from the construction and demolition in every aspect of this project.

d. The Contractor shall adhere to all local VA Policies.

Specifics: Replacement Equipment:

13. Contractor shall supply Electric Floor Mounted Cart Washer with at minimum the following salient characteristics:

i. Max. dimensions of cart washer overall: L 10’ x W 10’ x H 11’

ii. Fully electrical boiler/electric heated

iii. Transparent (tempered glass or similar) double door pass through at each end of the chamber

iv. Power operated chamber doors that provide a positive seal to prevent air and water leakage.

v. Full size loading ramp

vi. Forced air drying

vii. Non-recirculating dry air to prevent cross contamination

viii. Oscillating jet-spray manifolds

ix. Critical water DIW (Deionized Water) valve

x. Critical water booster pump

xi. Reuse tank of 150L minimum.

xii. Automatic chemical dispensing for 3 types of detergents. (enzymatic, non-enzymatic, lubricant)

xiii. Automatic chemical dispensing pump flowmeter.

xiv. Drain tempering/drain cooling

xv. Booster heater

xvi. Chamber guardrails

xvii. Loading/unloading ramps

xviii. Drain pan

xix. Tilting mechanism to allow water run off

xx. Audible and visual alarm kit to indicate cycle completion

xxi. Electrical transformer for electric heat (480V/400V, 80KVA)

xxii. Lid stand x2

xxiii. Washer racks for containers

xxiv. Washer racks for instruments

xxv. Energy efficient heat exchanger

xxvi. Building exhaust connection

xxvii. Debris filter xxviii. Instrument Wash Cart with Integral Spray Arms, 5-Levels

xxix. Training to technicians for operation and maintenance

Other Specifics:

14. The Contractor shall provide all PPE required for the employees and sub-contracting employees associated with this work area. (Hair Covers, Beard Covers, Disposable Coveralls, Covers must be worn when entering this work and removed upon leaving area. PPE cannot be worn in hallway.)

15. The Contractor shall provide to the COR a developed work plan and schedule detailing, of at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks to include at the minimum; the deinstallation, site preparation work, installation, and completion of the project.

16. Contractor shall provide critical water testing upon completion according to AMMI ST 108 requirements and VCB policy.

17. Contractor is responsible to patch, repair, or replace all finishes to include drywall, painted walls, floor tiles, and crash bars/rails if altered/damaged from its original state prior to completion.

18. The Contractor shall adhere to all safety and infection control measures while performing work at the facility.

19. The Contractor shall provide their own dumpster and dispose of all damaged items, removed items, and debris created from the construction and demolition in every aspect of this project.

20. The Contractor shall adhere to all local VA Policies.

21. The Contractor shall meet ICRA IV requirements provide in appendix D.3.

-- Site Investigation --

Expectation: Contractors shall determine existing as-built conditions through site visits.

-- Environmental/Occupational Safety and health (EOSH) --

Expectation: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

22. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

b. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

c. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

d. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous

Materials.

Specification:

23. Additional Appendix includes:

a. Safety Requirements

b. General Requirements

c. AAMI ST 108

d. PCRA

e. ICRA

-- Location/Hours/Deliverables --

Performance Location:

24. Harlingen Care Center located at 2601 Veterans Dr., Harlingen, TX, 78550 as required by the Texas Valley Coastal Bend Health Care System.

Hours:

25. Demolition and electrical shutdowns are to be performed outside of normal operation hours (Normal

Hours are Monday to Friday between 07:00AM - 08:00PM Central Standard Time). Weekend work is allowed with coordination and approval from COR.

-- Contractor Personnel and Management --

Contractor Personnel:

26. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

27. The Contractor is required to ensure that all subcontractor or employees have been screened by the VCB Police. All personnel are required to wear a VA government furnished badge. All contractors and subcontractors are required to wear a government and company furnished badge while performing services under this contract. The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

28. Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

Management:

29. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

30. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

31. Contractor personnel or subcontractor shall conduct themselves in a professional manner (i.e., timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

32. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

Safety/Security Requirements:

33. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

The Contractor shall ensure that employees or subcontractor have the proper PPE for the job.

Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

34. The VCB HCS Safety Officer and COR shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

Work Attire and Appearance:

35. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

36. The Contractor shall provide the necessary PPE to perform all the work described in this SOW.

Personnel Qualification:

37. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW and authorized to work in the United States. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

38. Contractor shall provide a supervisor who speaks English on site at all times.

39. Personnel should be properly trained for safety and performance of their respective duties.

40. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

41. Contractor and all contractor employees must have taken the Occupational Safety and Health Administration (OSHA) Certified 30/ 10-hour construction safety course and show documented proof. The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

Non-Personal Service Statement:

42. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

-- Damages/Insurance --

Damages:

43. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.)

caused by the Contractor, its employees or its subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include what occurred, who was involved, when it occurred (Time/Date), where did it occur, why it occurred, how it occurred, and the proposed means to repair or replace.

Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.